02020 Employee Assistance Programme (EAP) and Welfare Services to Scottish Central Government

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000692452-2023-05-05T00:00:00Z",
    "date": "2023-05-05T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000692452",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-23",
            "name": "Scottish Prison Service",
            "identifier": {
                "legalName": "Scottish Prison Service"
            },
            "address": {
                "streetAddress": "Calton House, 5 Redheughs Rigg",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH12 9HW"
            },
            "contactPoint": {
                "email": "Jennifer.Cleworth@sps.pnn.gov.uk",
                "telephone": "+44 1313303778",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "National or federal agency/office",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "03",
                        "description": "Public order and safety",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.sps.gov.uk"
            }
        },
        {
            "id": "org-3",
            "name": "Scottish Government",
            "identifier": {
                "legalName": "Scottish Government"
            },
            "address": {
                "streetAddress": "4 Atlantic Quay, 70 York St",
                "locality": "Glasgow",
                "region": "UKM",
                "postalCode": "G2 8EA"
            },
            "contactPoint": {
                "name": "Susan Gothard",
                "email": "susan.gothard@gov.scot",
                "telephone": "+44 1412420133",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Ministry or any other national or federal authority, including their regional or local subdivisions",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.scotland.gov.uk"
            }
        },
        {
            "id": "org-24",
            "name": "Crown Office and Procurator Fiscal Service",
            "identifier": {
                "legalName": "Crown Office and Procurator Fiscal Service"
            },
            "address": {
                "streetAddress": "Crown Office, 25 Chambers Street",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH1 1LA"
            },
            "contactPoint": {
                "email": "Kathryn.Christie@copfs.gov.uk",
                "faxNumber": "+44 8445614069"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-25",
            "name": "Scottish Fire and Rescue Service",
            "identifier": {
                "legalName": "Scottish Fire and Rescue Service"
            },
            "address": {
                "streetAddress": "16 Harbour Road",
                "locality": "Inverness",
                "region": "UK",
                "postalCode": "Iv1 1TB"
            },
            "contactPoint": {
                "email": "Ashley.Gould@firescotland.gov.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-7",
            "name": "Scottish Prison Service",
            "identifier": {
                "legalName": "Scottish Prison Service"
            },
            "address": {
                "streetAddress": "Calton House, 5 Redheughs Rigg",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH12 9HW"
            },
            "contactPoint": {
                "name": "Jennifer Cleworth",
                "email": "Jennifer.Cleworth@sps.pnn.gov.uk",
                "telephone": "+44 1313303778",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "National or federal agency/office",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "03",
                        "description": "Public order and safety",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "Ministry or any other national or federal authority, including their regional or local subdivisions",
                        "scheme": "TED_CA_TYPE"
                    }
                ],
                "url": "http://www.sps.gov.uk"
            }
        },
        {
            "id": "org-8",
            "name": "Crown Office and Procurator Fiscal Service",
            "identifier": {
                "legalName": "Crown Office and Procurator Fiscal Service"
            },
            "address": {
                "streetAddress": "Crown Office, 25 Chambers Street",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH1 1LA"
            },
            "contactPoint": {
                "email": "hremployeerelations@copfs.gov.uk",
                "faxNumber": "+44 8445614069"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-9",
            "name": "Historic Environment Scotland",
            "identifier": {
                "legalName": "Historic Environment Scotland"
            },
            "address": {
                "streetAddress": "Longmore House, Salisbury Place",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH9 1SH"
            },
            "contactPoint": {
                "email": "hannah.bornet@hes.scot",
                "telephone": "+44 1316688866",
                "faxNumber": "+44 1316688877"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "National or federal agency/office",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "Heritage, Tourism, Built Environment",
                        "scheme": "COFOG"
                    }
                ]
            }
        },
        {
            "id": "org-10",
            "name": "Scottish Courts and Tribunals Service",
            "identifier": {
                "legalName": "Scottish Courts and Tribunals Service"
            },
            "address": {
                "streetAddress": "Saughton House, Broomhouse Drive",
                "locality": "Edinburgh",
                "region": "UKM",
                "postalCode": "EH11 3XD"
            },
            "contactPoint": {
                "email": "lcarty@scotcourts.gov.scot",
                "telephone": "+44 1314443300"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-11",
            "name": "Edinburgh Sherriff Court",
            "identifier": {
                "legalName": "Edinburgh Sherriff Court"
            },
            "address": {
                "streetAddress": "27 Chambers St",
                "locality": "Edinburgh",
                "postalCode": "EH1 1LB"
            },
            "contactPoint": {
                "url": "http://www.scotcourts.gov.uk/the-courts/sheriff-court/find-a-court"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-62",
            "name": "Scottish Prison Service",
            "identifier": {
                "legalName": "Scottish Prison Service"
            },
            "address": {
                "streetAddress": "One Lochside, 1 Lochside Avenue",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH12 9HW"
            },
            "contactPoint": {
                "name": "Steph Buchanan",
                "email": "steph.buchanan@prisons.gov.scot",
                "telephone": "+44 1313303886",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "National or federal agency/office",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "03",
                        "description": "Public order and safety",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "Ministry or any other national or federal authority, including their regional or local subdivisions",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "Regional or local agency/office",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.sps.gov.uk"
            }
        },
        {
            "id": "org-407",
            "name": "Crown Office and Procurator Fiscal Service",
            "identifier": {
                "legalName": "Crown Office and Procurator Fiscal Service"
            },
            "address": {
                "streetAddress": "Crown Office, 25 Chambers Street",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH1 1LA"
            },
            "contactPoint": {
                "email": "hremployeerelations@copfs.gov.uk",
                "faxNumber": "+44 8445614069"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-14",
            "name": "Historic Environment Scotland",
            "identifier": {
                "legalName": "Historic Environment Scotland"
            },
            "address": {
                "streetAddress": "Longmore House, Salisbury Place",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH9 1SH"
            },
            "contactPoint": {
                "name": "Iain Johnston",
                "email": "procurement@hes.scot",
                "telephone": "+44 1316688866",
                "faxNumber": "+44 1316688877",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "National or federal agency/office",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "Conservation, Heritage and Tourism",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "Heritage, Conservation and Built Environment",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "Conservation, Built Environment, Tourism",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "Built Environment, Heritage and Tourism",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "Non-Departmental Public Body",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "Tourism, Built Environment, Conservation",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://historicenvironment.scot"
            }
        },
        {
            "id": "org-408",
            "name": "Scottish Courts and Tribunals Service",
            "identifier": {
                "legalName": "Scottish Courts and Tribunals Service"
            },
            "address": {
                "streetAddress": "Saughton House, Broomhouse Drive",
                "locality": "Edinburgh",
                "region": "UKM",
                "postalCode": "EH11 3XD"
            },
            "contactPoint": {
                "email": "lcarty@scotcourts.gov.scot",
                "telephone": "+44 1314443300"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-87",
            "name": "Scottish Government",
            "identifier": {
                "legalName": "Scottish Government"
            },
            "address": {
                "streetAddress": "4 Atlantic Quay, 70 York St",
                "locality": "Glasgow",
                "region": "UKM",
                "postalCode": "G2 8EA"
            },
            "contactPoint": {
                "name": "Marc Jones",
                "email": "marc.jones@gov.scot",
                "telephone": "+44 1412420133",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Ministry or any other national or federal authority, including their regional or local subdivisions",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    }
                ],
                "url": "http://www.scotland.gov.uk"
            }
        },
        {
            "id": "org-409",
            "name": "Working on Wellbeing trading as Optima Health",
            "identifier": {
                "legalName": "Working on Wellbeing trading as Optima Health"
            },
            "address": {
                "streetAddress": "Grosvenor House, Prospect Hill",
                "locality": "Redditch",
                "region": "UK",
                "postalCode": "B97 4DL"
            },
            "contactPoint": {
                "telephone": "+44 7875809652"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "url": "http://"
            }
        },
        {
            "id": "org-410",
            "name": "Scottish Court Service c/o Edinburgh Sherriff Court",
            "identifier": {
                "legalName": "Scottish Court Service c/o Edinburgh Sherriff Court"
            },
            "address": {
                "streetAddress": "27 Chambers St",
                "locality": "Edinburgh",
                "postalCode": "EH1 1LB"
            },
            "contactPoint": {
                "url": "http://www.scotcourts.gov.uk/the-courts/sheriff-court/find-a-court"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Scottish Prison Service",
        "id": "org-62"
    },
    "planning": {
        "documents": [
            {
                "id": "JUN450210",
                "documentType": "plannedProcurementNotice",
                "title": "02020 Employee Assistance Programme (EAP) and Welfare Services to Scottish Central Government",
                "description": "SPS are leading a collaborative procurement on behalf of a range of Scottish public bodies (circa 40 Collaborative Partners with an employee headcount circa 34,000) to secure a provider of an Employee Assistance Programme (EAP). The Services are intended to provide support to employees by providing access to confidential advisory and supportive interventions to deal with any personal/work related problems. Services required include: telephone counselling, information services, advice for carers, service's to management staff, face to face counselling sessions, and referral procedures. Additionally there is a requirement to provide Welfare Services to a number of the Collaborative Partners. The Welfare Service shall comprise of: crisis intervention, welfare services (including home visits) and advocacy (facilitating meetings on behalf of individuals both a support mechanism for staff and a management reporting function for Human Resource Business Partners.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN450210",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "02020",
        "title": "02020 Employee Assistance Programme (EAP) and Welfare Services to Scottish Central Government",
        "description": "SPS have led acollaborative procurement on behalf of a range of Scottish public bodies (circa 40 Collaborative Partners with an employee headcount circa 34,000) to secure a provider of an Employee Assistance Programme (EAP) and Welfare Services. The Services are intended to provide support to employees by providing access to confidential advisory and supportive interventions to deal with any personal/work related problems. Services include: telephone counselling, information services, advice for carers, service's to management staff, face to face counselling sessions, and referral procedures. Additionally there is a requirement to provide Welfare Services to a number of the Collaborative Partners. The Welfare Service shall comprise of: crisis intervention, welfare services (including home visits) and advocacy (facilitating meetings on behalf of individuals both a support mechanism for staff and a management reporting function for Human Resource Business Partners.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "85312400",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM"
                    },
                    {
                        "region": "UKM"
                    },
                    {
                        "region": "UKM"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "mainProcurementCategory": "services",
        "lots": [
            {
                "id": "1",
                "description": "The SPS commenced this procurement process in good faith and with the intention of awarding a framework. Following publication of the Contract Notice, an Invitation to Tender (ITT) including the Single Procurement Document (Scotland) (SPD) was published by SPS and was made available to bidders on Public Contract Scotland-Tender (PCS-T). Tender responses were then evaluated by the SPS in accordance with the ITT",
                "status": "complete",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "45"
                        },
                        {
                            "type": "price",
                            "description": "55"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": false
            }
        ],
        "communication": {
            "atypicalToolUrl": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html",
            "futureNoticeDate": "2022-06-27T00:00:00Z"
        },
        "coveredBy": [
            "GPA"
        ],
        "classification": {
            "id": "85312320",
            "scheme": "CPV"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2023-02-02T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2023-02-02T12:00:00Z"
        },
        "documents": [
            {
                "id": "DEC467639",
                "documentType": "contractNotice",
                "title": "02020 Employee Assistance Programme (EAP) and Welfare Services to Scottish Central Government",
                "description": "SPS are leading a collaborative procurement on behalf of a range of Scottish public bodies (circa 40 Collaborative Partners with an employee headcount circa 34,000) to secure a provider of an Employee Assistance Programme (EAP). The Services are intended to provide support to employees by providing access to confidential advisory and supportive interventions to deal with any personal/work related problems. Services required include: telephone counselling, information services, advice for carers, service's to management staff, face to face counselling sessions, and referral procedures. Additionally there is a requirement to provide Welfare Services to a number of the Collaborative Partners. The Welfare Service shall comprise of: crisis intervention, welfare services (including home visits) and advocacy (facilitating meetings on behalf of individuals both a support mechanism for staff and a management reporting function for Human Resource Business Partners.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC467639",
                "format": "text/html"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "MAY477879",
                "documentType": "awardNotice",
                "title": "02020 Employee Assistance Programme (EAP) and Welfare Services to Scottish Central Government",
                "description": "SPS have led acollaborative procurement on behalf of a range of Scottish public bodies (circa 40 Collaborative Partners with an employee headcount circa 34,000) to secure a provider of an Employee Assistance Programme (EAP) and Welfare Services. The Services are intended to provide support to employees by providing access to confidential advisory and supportive interventions to deal with any personal/work related problems. Services include: telephone counselling, information services, advice for carers, service's to management staff, face to face counselling sessions, and referral procedures. Additionally there is a requirement to provide Welfare Services to a number of the Collaborative Partners. The Welfare Service shall comprise of: crisis intervention, welfare services (including home visits) and advocacy (facilitating meetings on behalf of individuals both a support mechanism for staff and a management reporting function for Human Resource Business Partners.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY477879",
                "format": "text/html"
            }
        ],
        "bidOpening": {
            "date": "2023-02-02T12:00:00Z"
        },
        "contractTerms": {
            "performanceTerms": "As stated in the procurement documents"
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "The Service Provider shall be an: Accredited member(s) of the EAPA and the Civil Mediation Council or equivalent professional membership body."
                },
                {
                    "type": "economic",
                    "description": "Employer's liability insurance in accordance with any legal obligation for the time being in force Public Liability Insurance 1million (GBP) The Service Provider shall provide two(2) years annual Turnover. Please complete document titled - 02020 Economic and Financial Standing in the Buyers Attachment area of PCS-T and upload with response."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 1
            }
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "It is expected that the procurement process for the re-tender of this framework agreement will commence circa 8 months prior to contract award."
        }
    },
    "language": "EN",
    "description": "The Scottish Prison Service is contracting on behalf of Scottish Ministers to establish a framework which applies on behalf the Scottish Ministers (including Agencies), Scottish Non-Departmental Public Bodies, offices in the Scottish Administration which are not ministerial offices, cross-border public authorities within the meaning of section 88(5) of the Scotland Act 1998, the Scotland Office, the Scottish Parliamentary Corporate Body, special health boards, Advanced Procurement for Universities & Colleges (known as APUC in Scotland) and the affiliated Scottish Higher & Further Education (H&FE) sector, Forestry & Land Scotland, Scottish Futures Trust, Student Loans Company Ltd, the Commissioners of Northern Lighthouses, Business Stream Ltd, any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament, any association of or formed by one or more of the above, bodies financed wholly or mainly by one or more of the above, bodies subject to management supervision by one or more of the above and bodies more than half of the board of directors or members of which, or, in the case of a group of individuals, more than half of those individuals, being appointed by one or more of the above. (SC Ref:730772)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000692452"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000692452"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000692452"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2022/S 000-036381"
        }
    ],
    "awards": [
        {
            "id": "02020-1",
            "suppliers": [
                {
                    "id": "org-409",
                    "name": "Working on Wellbeing trading as Optima Health"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "02020-1",
            "awardID": "02020-1",
            "status": "active",
            "value": {
                "amount": 1247010,
                "currency": "GBP"
            },
            "dateSigned": "2023-04-17T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1086",
                "measure": "bids",
                "value": 3,
                "relatedLot": "1"
            },
            {
                "id": "1087",
                "measure": "smeBids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "1088",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "1089",
                "measure": "foreignBidsFromNonEU",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "1090",
                "measure": "electronicBids",
                "value": 3,
                "relatedLot": "1"
            }
        ]
    }
}