Notice Information
Notice Title
Letting, Management, Maintenance & Factoring for properties within Edinburgh
Notice Description
The City of Edinburgh Council is responsible for one of Scotland's largest housebuilding programmes, with a current target of directly delivering 10,000 homes. Social rented homes are owned and managed by the Council as the landlord. Mid-market rent homes are also being delivered through the programme with 370 currently under management and an expected pipeline of over 100 new homes to add to the portfolio each year. These homes are owned by the Council's subsidiary Edinburgh Living. During this period of growth, the Council is reviewing the letting, management and maintenance requirements for Edinburgh Living's mid-market rent homes as well as the factoring services that may be required across the mixed tenure estates being delivered through the programme. Factoring services are currently delivered to around 1,500 homes, a mix of social rent, mid-market rent and privately owned. The Council is therefore publishing this Prior Information Notice to notify the market of our upcoming opportunity and to give the market an opportunity to participate in finalising the Council's procurement strategy and help shape the procurement process. Potential bidders are invited to download the market research questionnaire and complete no later than Monday 27th June 2022. Those who submit a questionnaire may be invited to a dialogue session with the Project team to expand on their responses.
Lot Information
Letting, Management & Maintenance Services
This Prior Information Notice provides an opportunity to engage with the Council on ideas, solutions, and proposals by completing the attached questionnaire. A full scope of services will be published as part of the procurement process. However, to assist with feedback a summary of the requirement is set out below. It is the Council's expectation at the time of publishing this PIN, that the procurement will comprise of two lots: Lot 1 - Edinburgh Living Services - Lettings, Management and Maintenance The management services will cover all letting services including marketing and allocating homes to tenants, arranging tenancy agreements, rent collection and arrears management, dealing with deposits, and managing the day-to-day running including the handling of complaints or queries for Edinburgh Living Services property portfolio. The maintenance services are required to ensure that the homes are in a suitable condition prior to letting, during vacant management and during occupation by a tenant. The services include emergency, urgent, routine repairs, and any planned maintenance, such as annual gas safety checks and any other checks required by legislation. In addition, the planned maintenance will cover servicing of appliances as required. Lot 2 - Council and Edinburgh Living Services - Factoring Many of the Council's existing and future developments are mixed tenure. This tenure mix could consist of social rent, mid-market rent and also homes for private sale. In order to ensure that developments are maintained from the outset and the tenure blind approach which has been taken at design and development stage is sustained, the Council has appointed Factors across a number of new-build sites. Factoring services will be required by both the Council, Edinburgh Living and any private owners ("user groups") on these and future mixed-tenure sites. Factors will be expected to provide a menu of services which can be accessed as relevant to each site, user group and any Deed of Conditions in place. These will include, but not be limited to landscape maintenance, bike and bin store cleaning and maintenance, plant room cleaning, gutter cleaning and other block management services as usually provided by a Factor. It is the Council's intention to procure a framework of Factors to service these sites.. If you would like any further information, please contact Kelly Faulds, Category Delivery Lead by email on kelly.faulds@edinburgh.gov.uk
Factoring ServicesPlease see description above.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000695874
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN450376
- Current Stage
- Planning
- All Stages
- Planning
Procurement Classification
- Notice Type
- OJEU - F1 - Prior Information Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Not Specified
- Procurement Method Details
- Not specified
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
45 - Construction work
70 - Real estate services
71 - Architectural, construction, engineering and inspection services
-
- CPV Codes
45112712 - Landscaping work for gardens
70210000 - Residential property renting or leasing services
70330000 - Property management services of real estate on a fee or contract basis
70331000 - Residential property services
71421000 - Landscape gardening services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 6 Jun 20223 years ago
- Submission Deadline
- Not specified
- Future Notice Date
- 1 Sep 2022Expired
- Award Date
- Not specified
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Planned
- Lots Status
- Planned
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- THE CITY OF EDINBURGH COUNCIL
- Contact Name
- Darren Moir
- Contact Email
- darren.moir@edinburgh.gov.uk
- Contact Phone
- +44 1315293079
Buyer Location
- Locality
- EDINBURGH
- Postcode
- EH8 8BG
- Post Town
- Edinburgh
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM1 East Central Scotland
- Small Region (ITL 3)
- TLM13 City of Edinburgh
- Delivery Location
- TLM75 City of Edinburgh
-
- Local Authority
- City of Edinburgh
- Electoral Ward
- City Centre
- Westminster Constituency
- Edinburgh East and Musselburgh
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN450376&idx=1
6th June 2022 - PIN - Lettings Management Maintenance Factoring FINAL -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN450376&idx=2
6th June 2022 - Appendix 1 - Pricing Model for Review -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN450376
Letting, Management, Maintenance & Factoring for properties within Edinburgh - The City of Edinburgh Council is responsible for one of Scotland's largest housebuilding programmes, with a current target of directly delivering 10,000 homes. Social rented homes are owned and managed by the Council as the landlord. Mid-market rent homes are also being delivered through the programme with 370 currently under management and an expected pipeline of over 100 new homes to add to the portfolio each year. These homes are owned by the Council's subsidiary Edinburgh Living. During this period of growth, the Council is reviewing the letting, management and maintenance requirements for Edinburgh Living's mid-market rent homes as well as the factoring services that may be required across the mixed tenure estates being delivered through the programme. Factoring services are currently delivered to around 1,500 homes, a mix of social rent, mid-market rent and privately owned. The Council is therefore publishing this Prior Information Notice to notify the market of our upcoming opportunity and to give the market an opportunity to participate in finalising the Council's procurement strategy and help shape the procurement process. Potential bidders are invited to download the market research questionnaire and complete no later than Monday 27th June 2022. Those who submit a questionnaire may be invited to a dialogue session with the Project team to expand on their responses.
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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