Award

Legionella Prevention, Control and Risk Management Services

RENFREWSHIRE COUNCIL

This public procurement record has 2 releases in its history.

Award

07 Sep 2022 at 00:00

Tender

24 Jun 2022 at 00:00

Summary of the contracting process

The Renfrewshire Council is conducting an open tender for Legionella Prevention, Control and Risk Management Services. This procurement process involves two separate contracts for different entities within Renfrewshire, being conducted under the Government Procurement Agreement (GPA) Threshold Open Tender procedure for Services Contracts. The contracting stage is currently active with a tender deadline of July 25, 2022. The location of service delivery is in Renfrewshire, UK, and the main procurement category is services in the General public services industry category.

This tender process presents an opportunity for qualified contractors to offer Legionella prevention services to Renfrewshire Council and OneRen Renfrewshire Leisure. The services include testing and maintenance of water systems, risk assessments, and training services. Businesses with expertise in water management and environmental health would be well-suited to compete in this tender. The contracts, awarded under a quality-price ratio criterion, provide a potential contract period of 5 years each, with opportunities for renewal. Interested bidders must comply with specific authorisation requirements detailed in the selection criteria.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Legionella Prevention, Control and Risk Management Services

Notice Description

This procurement procedure is for the appointment of a qualified and experienced Contractor(s) for the provision of a Legionella Prevention, Control and Risk Management Service. There is 2 separate Contracts included within this Invitation to Tender where the services are required to take place: Contract 1 - Renfrewshire Council Contract 2 - OneRen Renfrewshire Leisure This is a single procurement procedure for the award of 2 separate contracts, being conducted as an above Government Procurement Agreement (GPA) Threshold Open Tender procedure relating to a Services Contract. Contractors are invited to bid for one or both Contracts.

Lot Information

Renfrewshire Council Legionella Prevention, Control and Risk Management Services

The Services for both Contracts shall include, but not be limited to; Testing and analysis of water samples taken by the Employer (including collecting samples from location designated by the Employer ). Providing written reports on samples analysed (legionella and TVC). Planned Preventative Maintenance of plunge pools at 5 special needs schools. Planned Preventative Maintenance within 9 leisure and sports centres. Tank dosing at 3 care homes. Chlorination of stored water fire tanks. Cleaning and disinfection of water storage tanks as instructed. Carry out risk assessments as instructed. Recording the outcome of all tests and risk assessments within the online L8MS Legionella Management portal. Provide in-house training courses Tenderers should refer to Section 4 - Specification of the Invitation to Tender full details on both Contract's requirements. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts(Scotland)Regulations2015.

Renewal: Contract period of 3 years with the Council having options to extend for 12 months on 2 occasions only giving a potential total contract period of 5 years for each Contract.

OneRen Renfrewshire Leisure Legionella Prevention, Control and Risk Management Services

The Services for both Contracts shall include, but not be limited to; Testing and analysis of water samples taken by the Employer (including collecting samples from location designated by the Employer ). Providing written reports on samples analysed (legionella and TVC). Planned Preventative Maintenance of plunge pools at 5 special needs schools. Planned Preventative Maintenance within 9 leisure and sports centres. Tank dosing at 3 care homes. Chlorination of stored water fire tanks. Cleaning and disinfection of water storage tanks as instructed. Carry out risk assessments as instructed. Recording the outcome of all tests and risk assessments within the online L8MS Legionella Management portal. Provide in-house training courses Tenderers should refer to Section 4 - Specification of the ITT full details on both Contract's requirements. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts(Scotland)Regulations2015.

Renewal: Contract period of 3 years with OneRen Renfrewshire Leisure having options to extend for 12 months on 2 occasions only giving a potential total contract period of 5 years for each Contract.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000698302
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP458478
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

38 - Laboratory, optical and precision equipments (excl. glasses)

71 - Architectural, construction, engineering and inspection services

90 - Sewage, refuse, cleaning and environmental services


CPV Codes

38900000 - Miscellaneous evaluation or testing instruments

71000000 - Architectural, construction, engineering and inspection services

71313450 - Environmental monitoring for construction

71600000 - Technical testing, analysis and consultancy services

71630000 - Technical inspection and testing services

71632000 - Technical testing services

90700000 - Environmental services

90711100 - Risk or hazard assessment other than for construction

90721800 - Natural risks or hazards protection services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
7 Sep 20223 years ago
Submission Deadline
25 Jul 2022Expired
Future Notice Date
Not specified
Award Date
7 Sep 20223 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Unsuccessful
Lots Status
Unsuccessful
Awards Status
Unsuccessful
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
RENFREWSHIRE COUNCIL
Contact Name
KerriAnne Ben Ammar, Laura Gillan
Contact Email
kerri-anne.benammar@renfrewshire.gov.uk, laura.gillan@renfrewshire.gov.uk
Contact Phone
+44 3003000300

Buyer Location

Locality
PAISLEY
Postcode
PA1 1JB
Post Town
Paisley
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
Delivery Location
TLM83 Inverclyde, East Renfrewshire, and Renfrewshire

Local Authority
Renfrewshire
Electoral Ward
Paisley East and Central
Westminster Constituency
Paisley and Renfrewshire South

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN452283
    Legionella Prevention, Control and Risk Management Services - This procurement procedure is for the appointment of a qualified and experienced Contractor(s) for the provision of a Legionella Prevention, Control and Risk Management Service. There is 2 separate Contracts included within this Invitation to Tender where the services are required to take place: Contract 1 - Renfrewshire Council Contract 2 - OneRen Renfrewshire Leisure This is a single procurement procedure for the award of 2 separate contracts, being conducted as an above Government Procurement Agreement (GPA) Threshold Open Tender procedure relating to a Services Contract. Contractors are invited to bid for one or both Contracts.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP458478
    Legionella Prevention, Control and Risk Management Services - This procurement procedure is for the appointment of a qualified and experienced Contractor(s) for the provision of a Legionella Prevention, Control and Risk Management Service. There is 2 separate Contracts included within this Invitation to Tender where the services are required to take place: Contract 1 - Renfrewshire Council Contract 2 - OneRen Renfrewshire Leisure This is a single procurement procedure for the award of 2 separate contracts, being conducted as an above Government Procurement Agreement (GPA) Threshold Open Tender procedure relating to a Services Contract. Contractors are invited to bid for one or both Contracts.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000698302-2022-09-07T00:00:00Z",
    "date": "2022-09-07T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000698302",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-38",
            "name": "Renfrewshire Council",
            "identifier": {
                "legalName": "Renfrewshire Council"
            },
            "address": {
                "streetAddress": "Renfrewshire House, Cotton Street",
                "locality": "Paisley",
                "region": "UKM83",
                "postalCode": "PA1 1JB"
            },
            "contactPoint": {
                "name": "KerriAnne Ben Ammar",
                "email": "kerri-anne.benammar@renfrewshire.gov.uk",
                "telephone": "+44 3003000300",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.renfrewshire.gov.uk"
            }
        },
        {
            "id": "org-39",
            "name": "See VI.4.3",
            "identifier": {
                "legalName": "See VI.4.3"
            },
            "address": {
                "locality": "See VI.4.3"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-40",
            "name": "Court of Session",
            "identifier": {
                "legalName": "Court of Session"
            },
            "address": {
                "streetAddress": "Parliament Square",
                "locality": "Edinburgh",
                "postalCode": "EH1 1RQ"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewContactPoint",
                "mediationBody",
                "reviewBody"
            ]
        },
        {
            "id": "org-252",
            "name": "Renfrewshire Council",
            "identifier": {
                "legalName": "Renfrewshire Council"
            },
            "address": {
                "streetAddress": "Renfrewshire House, Cotton Street",
                "locality": "Paisley",
                "region": "UKM83",
                "postalCode": "PA1 1JB"
            },
            "contactPoint": {
                "name": "Laura Gillan",
                "email": "laura.gillan@renfrewshire.gov.uk",
                "telephone": "+44 3003000300",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.renfrewshire.gov.uk"
            }
        },
        {
            "id": "org-319",
            "name": "See VI.4.3",
            "identifier": {
                "legalName": "See VI.4.3"
            },
            "address": {
                "locality": "See VI.4.3"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-135",
            "name": "Court of Session",
            "identifier": {
                "legalName": "Court of Session"
            },
            "address": {
                "locality": "Edinburgh",
                "postalCode": "EH1 1RQ"
            },
            "contactPoint": {
                "telephone": "+44 314443300",
                "url": "http://"
            },
            "roles": [
                "reviewBody",
                "reviewContactPoint",
                "mediationBody"
            ]
        }
    ],
    "buyer": {
        "name": "Renfrewshire Council",
        "id": "org-252"
    },
    "tender": {
        "id": "RC-CPU-21-376",
        "title": "Legionella Prevention, Control and Risk Management Services",
        "description": "This procurement procedure is for the appointment of a qualified and experienced Contractor(s) for the provision of a Legionella Prevention, Control and Risk Management Service. There is 2 separate Contracts included within this Invitation to Tender where the services are required to take place: Contract 1 - Renfrewshire Council Contract 2 - OneRen Renfrewshire Leisure This is a single procurement procedure for the award of 2 separate contracts, being conducted as an above Government Procurement Agreement (GPA) Threshold Open Tender procedure relating to a Services Contract. Contractors are invited to bid for one or both Contracts.",
        "status": "unsuccessful",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "71000000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "71313450",
                        "scheme": "CPV"
                    },
                    {
                        "id": "90700000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "71630000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "38900000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "71600000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "71632000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "90711100",
                        "scheme": "CPV"
                    },
                    {
                        "id": "90721800",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Renfrewshire"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM83"
                    },
                    {
                        "region": "UKM83"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "id": "71000000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "71313450",
                        "scheme": "CPV"
                    },
                    {
                        "id": "90700000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "71630000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "38900000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "71600000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "71632000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "90711100",
                        "scheme": "CPV"
                    },
                    {
                        "id": "90721800",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Renfrewshire"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM83"
                    },
                    {
                        "region": "UKM83"
                    }
                ],
                "relatedLot": "2"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html",
        "tenderPeriod": {
            "endDate": "2022-07-25T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2022-07-25T12:00:00Z"
        },
        "documents": [
            {
                "id": "JUN452283",
                "documentType": "contractNotice",
                "title": "Legionella Prevention, Control and Risk Management Services",
                "description": "This procurement procedure is for the appointment of a qualified and experienced Contractor(s) for the provision of a Legionella Prevention, Control and Risk Management Service. There is 2 separate Contracts included within this Invitation to Tender where the services are required to take place: Contract 1 - Renfrewshire Council Contract 2 - OneRen Renfrewshire Leisure This is a single procurement procedure for the award of 2 separate contracts, being conducted as an above Government Procurement Agreement (GPA) Threshold Open Tender procedure relating to a Services Contract. Contractors are invited to bid for one or both Contracts.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN452283",
                "format": "text/html"
            },
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "SEP458478",
                "documentType": "awardNotice",
                "title": "Legionella Prevention, Control and Risk Management Services",
                "description": "This procurement procedure is for the appointment of a qualified and experienced Contractor(s) for the provision of a Legionella Prevention, Control and Risk Management Service. There is 2 separate Contracts included within this Invitation to Tender where the services are required to take place: Contract 1 - Renfrewshire Council Contract 2 - OneRen Renfrewshire Leisure This is a single procurement procedure for the award of 2 separate contracts, being conducted as an above Government Procurement Agreement (GPA) Threshold Open Tender procedure relating to a Services Contract. Contractors are invited to bid for one or both Contracts.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP458478",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "title": "Renfrewshire Council Legionella Prevention, Control and Risk Management Services",
                "description": "The Services for both Contracts shall include, but not be limited to; Testing and analysis of water samples taken by the Employer (including collecting samples from location designated by the Employer ). Providing written reports on samples analysed (legionella and TVC). Planned Preventative Maintenance of plunge pools at 5 special needs schools. Planned Preventative Maintenance within 9 leisure and sports centres. Tank dosing at 3 care homes. Chlorination of stored water fire tanks. Cleaning and disinfection of water storage tanks as instructed. Carry out risk assessments as instructed. Recording the outcome of all tests and risk assessments within the online L8MS Legionella Management portal. Provide in-house training courses Tenderers should refer to Section 4 - Specification of the Invitation to Tender full details on both Contract's requirements. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts(Scotland)Regulations2015.",
                "status": "unsuccessful",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality, Community Benefits, Fair Work First",
                            "description": "30%"
                        },
                        {
                            "type": "price",
                            "description": "70%"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Contract period of 3 years with the Council having options to extend for 12 months on 2 occasions only giving a potential total contract period of 5 years for each Contract."
                }
            },
            {
                "id": "2",
                "title": "OneRen Renfrewshire Leisure Legionella Prevention, Control and Risk Management Services",
                "description": "The Services for both Contracts shall include, but not be limited to; Testing and analysis of water samples taken by the Employer (including collecting samples from location designated by the Employer ). Providing written reports on samples analysed (legionella and TVC). Planned Preventative Maintenance of plunge pools at 5 special needs schools. Planned Preventative Maintenance within 9 leisure and sports centres. Tank dosing at 3 care homes. Chlorination of stored water fire tanks. Cleaning and disinfection of water storage tanks as instructed. Carry out risk assessments as instructed. Recording the outcome of all tests and risk assessments within the online L8MS Legionella Management portal. Provide in-house training courses Tenderers should refer to Section 4 - Specification of the ITT full details on both Contract's requirements. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts(Scotland)Regulations2015.",
                "status": "unsuccessful",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality, Community Benefits, Fair Work First",
                            "description": "30%"
                        },
                        {
                            "type": "price",
                            "description": "70%"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Contract period of 3 years with OneRen Renfrewshire Leisure having options to extend for 12 months on 2 occasions only giving a potential total contract period of 5 years for each Contract."
                }
            }
        ],
        "lotDetails": {
            "maximumLotsBidPerSupplier": 2147483647
        },
        "bidOpening": {
            "date": "2022-07-25T12:00:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "This Contract will include performance conditions relation to fair working practices and community benefits."
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "It is a requirement of this contract that bidders to hold a particular authorisation or membership of a particular organisation needed in order to be able to perform the service. The authorisation or membership required for this contract is noted below: Minimum Standards: Certified member of Legionella Control Association Registered Closed System Control Association (CSCA) Service Provider Member"
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 150
            }
        },
        "classification": {
            "id": "71000000",
            "scheme": "CPV"
        },
        "reviewDetails": "An economic operator that suffers or risks suffering, loss or damage attributable to breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2015/446, as amended) may bring proceedings in the Sheriff Court or the Court of Session in accordance with Regulation 88 of the 2015 Regulations.",
        "hasRecurrence": false,
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "The recommended tenderer will be required to provide at Request for Documentation stage the following documents: Health and Safety Questionnaire and supporting information S1 Equalities Questionnaire S2 Equalities Declaration S3 Tender Compliance Certificate S4 No Collusion Certificate S5 Prompt Payment Certificate S9 List of Proposed Domestic Sub Contractors S14 Destruction of Personal Or Sensitive Information Certificate Sub Non Disclosure Agreement Insurance certificates BACS Form (SC Ref:706178)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000698302"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000698302"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "RC-CPU-21-376",
            "title": "OneRen Renfrewshire Leisure Legionella Prevention, Control and Risk Management Services",
            "status": "unsuccessful",
            "statusDetails": "unsuccessful",
            "relatedLots": [
                "2"
            ]
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2022/S 022-191087"
        }
    ]
}