Housing and Finance Integrated System for Langstane Housing Association

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000699137-2023-03-20T00:00:00Z",
    "date": "2023-03-20T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000699137",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-112",
            "name": "Langstane Housing Association",
            "identifier": {
                "legalName": "Langstane Housing Association"
            },
            "address": {
                "streetAddress": "King Street",
                "locality": "Aberdeen",
                "region": "UK",
                "postalCode": "AB241SL"
            },
            "contactPoint": {
                "email": "helen.gauld@langstane-ha.co.uk",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Housing Association",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.langstane-ha.co.uk"
            }
        },
        {
            "id": "org-63",
            "name": "Aberdeen Sheriff Court",
            "identifier": {
                "legalName": "Aberdeen Sheriff Court"
            },
            "address": {
                "streetAddress": "Castle Street",
                "locality": "Aberdeen",
                "postalCode": "AB10 1WP"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-225",
            "name": "Langstane Housing Association",
            "identifier": {
                "legalName": "Langstane Housing Association"
            },
            "address": {
                "streetAddress": "King Street",
                "locality": "Aberdeen",
                "region": "UK",
                "postalCode": "AB241SL"
            },
            "contactPoint": {
                "email": "helen.gauld@langstane-ha.co.uk",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Housing Association",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.langstane-ha.co.uk"
            }
        },
        {
            "id": "org-224",
            "name": "HomeMaster",
            "identifier": {
                "legalName": "HomeMaster"
            },
            "address": {
                "streetAddress": "11 Whittle Court, Knowlhill",
                "locality": "Milton Keynes",
                "region": "UKJ12",
                "postalCode": "MK5 8FT"
            },
            "contactPoint": {
                "telephone": "+44 7539031051"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-81",
            "name": "Aberdeen Sheriff Court",
            "identifier": {
                "legalName": "Aberdeen Sheriff Court"
            },
            "address": {
                "locality": "Aberdeen"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Langstane Housing Association",
        "id": "org-225"
    },
    "tender": {
        "id": "ocds-r6ebe6-0000699137",
        "title": "Housing and Finance Integrated System for Langstane Housing Association",
        "description": "Langstane Housing Association is awarding a contract for a fully hosted, secure Cloud-based IT application (SaaS) for integrated housing and finance management that enables data driven decisions and meets the needs of a modern, medium-sized Scottish housing association that may or may not return to development activities in the future. The integrated system has the following facilities. CRM system, Rent management, Tenancy management, Reactive repairs, Planned and cyclical repairs, Financial management, Warnings and alerts, Dashboards and reports. Contract management is desirable. The successful bidder will implement the system, provide training and support as well as software upgrades.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "deliveryLocation": {
                    "description": "Aberdeen"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM5"
                    },
                    {
                        "region": "UKM5"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2022-08-12T12:00:00Z"
        },
        "documents": [
            {
                "id": "JUL453002",
                "documentType": "contractNotice",
                "title": "Housing and Finance Integrated System for Langstane Housing Association",
                "description": "Langstane Housing Association is looking to upgrade to a fully hosted, secure Cloud-based IT application (SaaS) for integrated housing and finance management that enables data driven decisions and meets the needs of a modern, medium-sized Scottish housing association that may or may not return to development activities in the future. The integrated system will have the following facilities. CRM system, Rent management, Tenancy management, Reactive repairs, Planned and cyclical repairs, Financial management, Warnings and alerts, Dashboards and reports. Contract management would be desirable. The successful bidder will implement the system, provide training and support as well as software upgrades.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL453002",
                "format": "text/html"
            },
            {
                "id": "JUL453002-1",
                "title": "Instructions",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL453002&idx=1",
                "datePublished": "2022-07-04T09:20:04Z",
                "dateModified": "2022-07-04T09:20:04Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JUL453002-2",
                "title": "SPD for completion",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL453002&idx=2",
                "datePublished": "2022-07-04T09:20:04Z",
                "dateModified": "2022-07-04T09:20:04Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JUL453002-3",
                "title": "Key staff and relevant examples for completion",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL453002&idx=3",
                "datePublished": "2022-07-04T09:20:04Z",
                "dateModified": "2022-07-04T09:20:04Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "MAR474080",
                "documentType": "awardNotice",
                "title": "Housing and Finance Integrated System for Langstane Housing Association",
                "description": "Langstane Housing Association is awarding a contract for a fully hosted, secure Cloud-based IT application (SaaS) for integrated housing and finance management that enables data driven decisions and meets the needs of a modern, medium-sized Scottish housing association that may or may not return to development activities in the future. The integrated system has the following facilities. CRM system, Rent management, Tenancy management, Reactive repairs, Planned and cyclical repairs, Financial management, Warnings and alerts, Dashboards and reports. Contract management is desirable. The successful bidder will implement the system, provide training and support as well as software upgrades.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR474080",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Langstane Housing Association have engaged the services of a supplier who has experience of providing integrated housing and finance management software as a service (SaaS) for Housing Associations (preferably Scottish Housing Associations). The contract is for 3 years with 2 optional extensions of 2 years each. The system must be easy and intuitive to use for staff and other users, provide real-time information and reports including dashboards, be cost effective, be fully integrated, include automated workflows to improve efficiency, meet the appropriate security standards and be accessed from anywhere. Our customers (tenants) and contractors will access the system.",
                "status": "complete",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "hasOptions": false,
                "secondStage": {
                    "minimumCandidates": 5
                },
                "selectionCriteria": {
                    "description": "3 case studies 25% each, experience and qualifications of key staff 25%"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "2 x 2 year extensions"
                }
            }
        ],
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "Key Performance Indicators will be used to manage the contract(s) and monitor supplier performance. These will include, but not restricted to: - Communications and partnership working - Administration and billing - Community benefits delivery - Implementation - time, resource applied, assistance provided and cost - Customer (Langstane) satisfaction - based on number of issues raised, response times, final resolution and the costs involved (financial and non-financial e.g., down time would be seen as a non-financial indicator) - Technical satisfaction - based on system meeting current and future business requirements e.g., where there are updates to the ARC, any required upgrades are timely"
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "secondStage": {
            "invitationDate": "2022-09-02T00:00:00Z"
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "Financial Health Insurance",
                    "minimum": "Bidders must submit recent 2 years of full (not abbreviated) signed accounts. As a bare minimum: Current assets / Current Liabilities must be at least 1.0 in the last 2 years Total Assets - Total Liabilities must be positive in the last 2 years As part of the process, a financial assessment of bidders will be carried out. Langstane Housing Association may use a third-party financial assessment service to determine bidders' financial position, and may request management accounts as well as published financial statements submitted by bidders to verify information or gain further detail or more up to date information Employers GBP5m Public GBP5m"
                },
                {
                    "type": "technical",
                    "description": "Relevant past experience",
                    "minimum": "3 examples from the last 3 years of providing a relevant service for Housing Associations."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "classification": {
            "id": "72000000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "3-7 years time"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "Community Benefits will be required As part of the Tender Evaluation stage, shortlisted bidders were required to do a system demonstration / presentation (SC Ref:724744)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000699137"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000699137"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "ocds-r6ebe6-0000699137-1",
            "suppliers": [
                {
                    "id": "org-224",
                    "name": "HomeMaster"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "ocds-r6ebe6-0000699137-1",
            "awardID": "ocds-r6ebe6-0000699137-1",
            "status": "active",
            "value": {
                "amount": 370000,
                "currency": "GBP"
            },
            "dateSigned": "2023-02-01T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2022/S 022-191240"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "727",
                "measure": "bids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "728",
                "measure": "smeBids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "729",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "730",
                "measure": "foreignBidsFromNonEU",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "731",
                "measure": "electronicBids",
                "value": 2,
                "relatedLot": "1"
            }
        ]
    }
}