Framework Agreement for supply and delivery of UPVC and Composite doorsets

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000701649-2023-05-09T00:00:00Z",
    "date": "2023-05-09T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000701649",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-99",
            "name": "North Ayrshire Council",
            "identifier": {
                "legalName": "North Ayrshire Council"
            },
            "address": {
                "streetAddress": "Cunninghame House, Friars Croft",
                "locality": "Irvine",
                "region": "UKM93",
                "postalCode": "KA12 8EE"
            },
            "contactPoint": {
                "email": "claireearnshaw@north-ayrshire.gov.uk",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.north-ayrshire.gov.uk"
            }
        },
        {
            "id": "org-13",
            "name": "Kilmarnock Sheriff Court",
            "identifier": {
                "legalName": "Kilmarnock Sheriff Court"
            },
            "address": {
                "streetAddress": "St Marnocks Street",
                "locality": "Kilmarnock",
                "postalCode": "KA1 1ED"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-8",
            "name": "North Ayrshire Council",
            "identifier": {
                "legalName": "North Ayrshire Council"
            },
            "address": {
                "streetAddress": "Cunninghame House, Friars Croft",
                "locality": "Irvine",
                "region": "UKM93",
                "postalCode": "KA12 8EE"
            },
            "contactPoint": {
                "email": "raymondhamilton@north-ayrshire.gov.uk",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.north-ayrshire.gov.uk"
            }
        },
        {
            "id": "org-266",
            "name": "North Ayrshire Council",
            "identifier": {
                "legalName": "North Ayrshire Council"
            },
            "address": {
                "streetAddress": "Cunninghame House, Friars Croft",
                "locality": "Irvine",
                "region": "UKM93",
                "postalCode": "KA12 8EE"
            },
            "contactPoint": {
                "email": "lynseybennett@north-ayrshire.gov.uk",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.north-ayrshire.gov.uk"
            }
        },
        {
            "id": "org-382",
            "name": "CR Smith Manufacturing Ltd.",
            "identifier": {
                "legalName": "CR Smith Manufacturing Ltd."
            },
            "address": {
                "streetAddress": "Gardeners Street",
                "locality": "Dunfermline",
                "region": "UKM72",
                "postalCode": "KY12 0RN"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "url": "http://"
            }
        },
        {
            "id": "org-383",
            "name": "Sovereign Group Limited",
            "identifier": {
                "legalName": "Sovereign Group Limited"
            },
            "address": {
                "streetAddress": "Vale Street, Nelson",
                "locality": "Lancashire",
                "region": "UKC",
                "postalCode": "BB9 0TA"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "url": "http://"
            }
        },
        {
            "id": "org-384",
            "name": "Sidey Ltd",
            "identifier": {
                "legalName": "Sidey Ltd"
            },
            "address": {
                "streetAddress": "19-53 Feus Road",
                "locality": "Perth",
                "region": "UK",
                "postalCode": "PH1 2AX"
            },
            "contactPoint": {
                "telephone": "+44 1738634803"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "url": "http://"
            }
        },
        {
            "id": "org-385",
            "name": "IG Doors Ltd",
            "identifier": {
                "legalName": "IG Doors Ltd"
            },
            "address": {
                "streetAddress": "Lon Gellideg , Oakdale Business Park",
                "locality": "Blackwood",
                "region": "UKL",
                "postalCode": "NP12 4AE"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "url": "http://"
            }
        },
        {
            "id": "org-10",
            "name": "Kilmarnock Sheriff Court",
            "identifier": {
                "legalName": "Kilmarnock Sheriff Court"
            },
            "address": {
                "streetAddress": "Marnock Street",
                "locality": "Kilmarnock",
                "postalCode": "KA1 1ED"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "North Ayrshire Council",
        "id": "org-266"
    },
    "tender": {
        "id": "NAC/5105",
        "title": "Framework Agreement for supply and delivery of UPVC and Composite doorsets",
        "description": "North Ayrshire Council requires to implement a framework agreement for the supply and delivery of UPVC door-sets (sub-standard sizes) and composite door-sets to enable Building Services to deliver the North Ayrshire Council Door Replacement Programme to NAC housing stock. A maximum of 3 suppliers will be awarded onto each Lot. The anticipated volumes required are; -Lot 1 - UPVC doors (sub-standard sizes) - 6 door sets per week -Lot 2 - Composite door sets - 26 door sets per week Maximum lead times/delivery timescales are between 4-6 weeks from placement of Purchase Order to delivery. This requirement is for a new 2-year contract with the option to extend for up to an additional 24 months, at North Ayrshire Council's discretion. This contract is anticipated to commence early December 2022. All products proposed must comply with the minimum British Standards noted within the Product Specification documents and must match the door type detailed. Any door-sets which do not meet these minimum standards will not be considered. Bidders will be required to provide details of proposals in the form of manufacturers specification, product conformity certificates and sample(s) to enable us to assess against the minimum requirements.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "44221200",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "North Ayrshire"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM93"
                    },
                    {
                        "region": "UKM93"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "id": "44221200",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "North Ayrshire"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM93"
                    },
                    {
                        "region": "UKM93"
                    }
                ],
                "relatedLot": "2"
            }
        ],
        "value": {
            "amount": 2500000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "goods",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2022-09-09T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2022-09-09T12:00:00Z"
        },
        "documents": [
            {
                "id": "AUG455743",
                "documentType": "contractNotice",
                "title": "Framework Agreement for supply and delivery of UPVC and Composite doorsets",
                "description": "North Ayrshire Council requires to implement a framework agreement for the supply and delivery of UPVC door-sets (sub-standard sizes) and composite door-sets to enable Building Services to deliver the North Ayrshire Council Door Replacement Programme to NAC housing stock. A maximum of 3 suppliers will be awarded onto each Lot. The anticipated volumes required are; -Lot 1 - UPVC doors (sub-standard sizes) - 6 door sets per week -Lot 2 - Composite door sets - 26 door sets per week Maximum lead times/delivery timescales are between 4-6 weeks from placement of Purchase Order to delivery. This requirement is for a new 2-year contract with the option to extend for up to an additional 24 months, at North Ayrshire Council's discretion. This contract is anticipated to commence early December 2022. All products proposed must comply with the minimum British Standards noted within the Product Specification documents and must match the door type detailed. Any door-sets which do not meet these minimum standards will not be considered. Bidders will be required to provide details of proposals in the form of manufacturers specification, product conformity certificates and sample(s) to enable us to assess against the minimum requirements.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG455743",
                "format": "text/html"
            },
            {
                "id": "MAY478014",
                "documentType": "awardNotice",
                "title": "Framework Agreement for supply and delivery of UPVC and Composite doorsets",
                "description": "North Ayrshire Council requires to implement a framework agreement for the supply and delivery of UPVC door-sets (sub-standard sizes) and composite door-sets to enable Building Services to deliver the North Ayrshire Council Door Replacement Programme to NAC housing stock. A maximum of 3 suppliers will be awarded onto each Lot. The anticipated volumes required are; -Lot 1 - UPVC doors (sub-standard sizes) - 6 door sets per week -Lot 2 - Composite door sets - 26 door sets per week Maximum lead times/delivery timescales are between 4-6 weeks from placement of Purchase Order to delivery. This requirement is for a new 2-year contract with the option to extend for up to an additional 24 months, at North Ayrshire Council's discretion. This contract is anticipated to commence early December 2022. All products proposed must comply with the minimum British Standards noted within the Product Specification documents and must match the door type detailed. Any door-sets which do not meet these minimum standards will not be considered. Bidders will be required to provide details of proposals in the form of manufacturers specification, product conformity certificates and sample(s) to enable us to assess against the minimum requirements.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY478014",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "title": "UPVC doorsets (sub-standard sizes)",
                "description": "North Ayrshire Council requires to implement a framework agreement for the supply and delivery of UPVC door-sets (sub-standard sizes) and composite door-sets to enable Building Services to deliver the North Ayrshire Council Door Replacement Programme to NAC housing stock. The anticipated volumes required are; - Lot 1 - UPVC doors, sub-standard sizes - 6 door sets per week Maximum lead times/delivery timescales are between 4-6 weeks from placement of Purchase Order to delivery. This requirement is for a new 2-year contract with the option to extend for up to an additional 24 months, at North Ayrshire Council's discretion. This contract is anticipated to commence early December 2022. All products proposed must comply with the minimum British Standards noted within the Product Specification document and must match the door type detailed. Any door-sets which do not meet these minimum standards will not be considered. Bidders will be required to provide details of proposals in the form of manufacturers specification, product conformity certificates, and sample(s) to enable us to assess against the minimum requirements.",
                "status": "complete",
                "value": {
                    "amount": 500000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "See Tender Documents",
                            "description": "30"
                        },
                        {
                            "type": "price",
                            "description": "70"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Option to extend for up to an additional 24 months"
                }
            },
            {
                "id": "2",
                "title": "Composite doorsets",
                "description": "North Ayrshire Council requires to implement a framework agreement for the supply and delivery of UPVC door-sets (sub-standard sizes) and composite door-sets to enable Building Services to deliver the North Ayrshire Council Door Replacement Programme to NAC housing stock. The anticipated volumes required are; - Lot 2 - Composite door sets - 26 door sets per week Maximum lead times/delivery timescales are between 4-6 weeks from placement of Purchase Order to delivery. This requirement is for a new 2-year contract with the option to extend for up to an additional 24 months, at North Ayrshire Council's discretion. This contract is anticipated to commence early December 2022. All products proposed must comply with the minimum British Standards noted within the Product Specification document and must match the door type detailed. Any door-sets which do not meet these minimum standards will not be considered. Bidders will be required to provide details of proposals in the form of manufacturers specification, product conformity certificates and sample(s) to enable us to assess against the minimum requirements.",
                "status": "complete",
                "value": {
                    "amount": 2000000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "See Tender Documents",
                            "description": "30"
                        },
                        {
                            "type": "price",
                            "description": "70"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Option to extend for up to an additional 24 months"
                }
            }
        ],
        "lotDetails": {
            "maximumLotsBidPerSupplier": 2147483647
        },
        "bidOpening": {
            "date": "2022-09-09T12:00:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true
        },
        "coveredBy": [
            "GPA"
        ],
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "If required, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established. Bidders must confirm if they hold the particular authorisation or memberships."
                },
                {
                    "type": "economic",
                    "description": "Lot 1 - UPVC doorsets, sub-standard sizes Bidders will be required to have a minimum yearly \"specific\" turnover of (83,000)GBP for the last 3 years in the business area covered by the contract. Lot 2 - Composite door sets Bidders will be required to have a minimum yearly \"specific\" turnover of (333,000)GBP for the last 3 years in the business area covered by the contract. North Ayrshire Council reserve the right to review the bidders financial information including information from credit reference agencies at tender stage and throughout the life of the contract, and seek clarifications if necessary. If clarifications are not satisfactory the bidder may be excluded from the tender process. Bidders who cannot meet the required level of turnover will be excluded from this tender. Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading. It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below: Employer's (Compulsory) Liability Insurance = [5,000,000]GBP in respect of any one event http://www.hse.gov.uk/pubns/hse40.pdf Public Liability Insurance [5,000,000]GBP in respect of any one event Product Liability Insurance [5,000,000]GBP in the aggregate Third-Party Motor Vehicle Insurance"
                },
                {
                    "type": "technical",
                    "description": "Bidders are required to provide a minimum of 2 examples of supply contracts carried out in the past 3 years that demonstrates they have the relevant experience to deliver the supplies described in the Contract Notice. The supplies must be of a similar value, size and scope. Unsatisfactory experience will result in exclusion from the tender process. Bidders must also provide 2 satisfactory references for the same 2 contracts on the reference templates provided. References must be completed and signed by previous customers for contracts of a similar value, size and scope. If any of the referees score the bidder less than 2 the bidder will be excluded from the tender process. Completed experience and reference templates must be zipped and uploaded at question 4C.1 of the qualification envelope. Bidders who intend to use a supply chain to deliver the requirements detailed in the Contract Notice, must confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. This will include confirmation that they have the systems in place to pay subcontractors through the supply chain promptly and effectively, and provide evidence when requested of: a) their standard payment terms. b) >=95% of all supply chain invoices being paid on time (in accordance with the terms of contract) in the last financial year. Bidders unable to confirm (b) must provide an improvement plan, signed by their Director, which improves payment performance. Bidders are required to confirm that they will employ environmental management measures that meet the following requirements: Bidders are required to provide evidence that their organisation has taken steps to build their awareness of the climate change emergency and how they will respond. Accepted evidence includes but is not limited to: - a completed copy of the Bidder 'relevant contract' Climate Change Plan Template, including planned projects and actions to reduce the bidder's carbon emissions. This does not need to contain calculated carbon emissions. Bidders are required to confirm whether they intend to subcontract and, if so, for what proportion of the contract. Bidders who intend to subcontract more than 25% to any individual organisation must ensure the SPD (Scotland) - Subcontractors Supplier Response is completed and uploaded at question 2C.1 of the qualification envelope."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 120
            }
        },
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 6,
                "periodRationale": "N/a"
            }
        },
        "classification": {
            "id": "44221200",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "June/July 2026"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "amendments": [
            {
                "id": "amd-24",
                "description": "Unanswered clarification question.",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "date": "2022-09-09T12:00:00Z"
                        },
                        "newValue": {
                            "date": "2022-09-16T12:00:00Z"
                        },
                        "where": {
                            "section": "IV.2.2",
                            "label": "Time limit"
                        }
                    },
                    {
                        "oldValue": {
                            "date": "2022-09-09T12:00:00Z"
                        },
                        "newValue": {
                            "date": "2022-09-16T12:00:00Z"
                        },
                        "where": {
                            "section": "IV.2.7",
                            "label": "Conditions for opening of tenders"
                        }
                    }
                ]
            },
            {
                "id": "amd-11",
                "description": "Public holiday weekend.",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "date": "2022-09-16T12:00:00Z"
                        },
                        "newValue": {
                            "date": "2022-09-21T12:00:00Z"
                        },
                        "where": {
                            "section": "IV.2.2",
                            "label": "Time limit"
                        }
                    },
                    {
                        "oldValue": {
                            "date": "2022-09-16T12:00:00Z"
                        },
                        "newValue": {
                            "date": "2022-09-21T12:00:00Z"
                        },
                        "where": {
                            "section": "IV.2.7",
                            "label": "Conditions for opening of tenders"
                        }
                    }
                ]
            }
        ]
    },
    "language": "EN",
    "description": "Quality Management Procedures 1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent) or a documented policy regarding quality management, see attachment at SPD question 4D.1. Health and Safety Procedures 1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with ISO 45001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum or the bidder must have a regularly reviewed and documented policy for Health and Safety management, see attachment at SPD question 4D.1. Environmental Management Procedures 1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate or the bidder must have a regularly reviewed documented policy regarding environmental management, see attachment at SPD question 4D.2. Bidders may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. (SC Ref:731539)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000701649"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000701649"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000701649"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000701649"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "NAC/5105-1",
            "title": "UPVC doorsets (sub-standard sizes)",
            "suppliers": [
                {
                    "id": "org-382",
                    "name": "CR Smith Manufacturing Ltd."
                },
                {
                    "id": "org-383",
                    "name": "Sovereign Group Limited"
                },
                {
                    "id": "org-384",
                    "name": "Sidey Ltd"
                }
            ],
            "relatedLots": [
                "1"
            ]
        },
        {
            "id": "NAC/5105-2",
            "title": "Composite doorsets",
            "suppliers": [
                {
                    "id": "org-383",
                    "name": "Sovereign Group Limited"
                },
                {
                    "id": "org-384",
                    "name": "Sidey Ltd"
                },
                {
                    "id": "org-385",
                    "name": "IG Doors Ltd"
                }
            ],
            "relatedLots": [
                "2"
            ]
        }
    ],
    "contracts": [
        {
            "id": "NAC/5105-1",
            "awardID": "NAC/5105-1",
            "title": "UPVC doorsets (sub-standard sizes)",
            "status": "active",
            "value": {
                "amount": 1400000,
                "currency": "GBP"
            },
            "dateSigned": "2023-04-25T00:00:00Z"
        },
        {
            "id": "NAC/5105-2",
            "awardID": "NAC/5105-2",
            "title": "Composite doorsets",
            "status": "active",
            "value": {
                "amount": 1400000,
                "currency": "GBP"
            },
            "dateSigned": "2023-04-25T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2022/S 000-021661"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1013",
                "measure": "bids",
                "value": 5,
                "relatedLot": "1"
            },
            {
                "id": "1014",
                "measure": "smeBids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "1015",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "1016",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "1017",
                "measure": "electronicBids",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "1018",
                "measure": "bids",
                "value": 6,
                "relatedLot": "2"
            },
            {
                "id": "1019",
                "measure": "smeBids",
                "value": 1,
                "relatedLot": "2"
            },
            {
                "id": "1020",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "2"
            },
            {
                "id": "1021",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "2"
            },
            {
                "id": "1022",
                "measure": "electronicBids",
                "value": 0,
                "relatedLot": "2"
            }
        ]
    }
}