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Event Management Framework

Highlands and Islands Enterprise

This public procurement record has 2 releases in its history.

Award

23 Jan 2023 at 00:00

OJEU - F3 - Contract Award Notice
Tender

12 Oct 2022 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The Highlands and Islands Enterprise has recently awarded a multi-supplier Framework for Events Management to provide support for various events in Scotland and beyond. The title of the procurement is "Event Management Framework", falling under the services category. The procurement was completed on 23rd January 2023, with a total contract value of £500,000 GBP. The main buyer organisation is the Highlands and Islands Enterprise located in Inverness, UK. The procurement process was conducted as an open procedure with a planning stage and a tender period that closed on 15th November 2022.

This tender, awarded to multiple suppliers like Dynam Limited and Cameron Presentations Limited, offers business growth opportunities for SMEs in the event management industry. Companies capable of providing event planning and management services, including conferences, exhibitions, dinners, and launch events, are well-suited to compete. The procurement method being an open procedure, businesses interested in providing event management services can engage with Highlands and Islands Enterprise by participating in similar tenders in the future. With opportunities for additional services and potential framework agreement extensions, businesses can establish long-term partnerships and secure recurring revenue streams.

How relevant is this notice?

Notice Information

Notice Title

Event Management Framework

Notice Description

HIE has awarded a multi-supplier Framework for Events Management to provide support for planning, managing and successfully running a wide range of digital, physical and hybrid events, or supporting internal event managers. This may include implementation of conferences, exhibitions, dinners and launch events. Most events will be in Scotland, but on occasion may be elsewhere in the UK or abroad.

Lot Information

Lot 1

The contract will be awarded under a Framework Agreement to approximately 3 suppliers and under this agreement, no minimum workload is guaranteed. Services will be agreed on an "as required" basis only. It will also be available for call-off by any other Contracting Authority wholly or partly under the control of, or funded by HIE, at any point during the term of this Framework (subject to case-by-case approval by HIE). Other organisations entitled to benefit from the framework will enter into a direct framework agreement with the successful suppliers on the same terms and conditions as those applying between HIE and the suppliers. The 4-year budget currently available to deliver this service is between GBP 450,000 and GBP 500,000 (excluding VAT).. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Options: HIE may require the supplier to provide additional services. Any such modification shall be in terms of Regulation 72 of the Public Contracts (Scotland) Regulations 2015. See the Scope of Requirements for full details. Such modifications may include: - Changes to service requirements due to due to Covid-19 or any other pandemic or public health emergency. This may include events changing from delivery "in person" to online or hybrid - Addition or removal of the number of potential events which increases or decreases the anticipated number of hours required - Changes to HIE's available budget to deliver these services - Pricing will be based upon the rates submitted as part of the Framework bid

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000703507
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN469265
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79413000 - Marketing management consultancy services

79952000 - Event services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£500,000 £500K-£1M

Notice Dates

Publication Date
23 Jan 20233 years ago
Submission Deadline
15 Nov 2022Expired
Future Notice Date
Not specified
Award Date
20 Dec 20223 years ago
Contract Period
Not specified - Not specified
Recurrence
HIE reserves the right to re-tender for these services upon termination of the framework or at the end of the contract period, including any extension period.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Highlands and Islands Enterprise
Additional Buyers

Cairngorm Mountain (Scotland) Ltd

Inverness Campus Owners Association

Orkney Research and Innovation Campus LLP

Wave Energy Scotland Limited

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
AVIEMORE
Postcode
IV2 5NA
Postcode Area
Inverness
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM Scotland
Local Authority
Highland
Electoral Ward
Inverness South
Westminster Constituency
Inverness, Skye and West Ross-shire

Supplier Information

Number of Suppliers
5
Supplier Names

Bright Green Events Limited

Cameron Presentations Limited

Dynam Limited

Lux Events Ltd

Speakeasy Productions Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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