Award

18/0613 Landscaping Supplies Framework

MORAY COUNCIL

This public procurement record has 2 releases in its history.

Award

18 Jan 2023 at 00:00

Tender

14 Sep 2022 at 00:00

Summary of the contracting process

The Moray Council has awarded a contract for the "Landscaping Supplies Framework" to various suppliers, including Origin Amenity Solutions for Turf, J. A. Jones and Sons (Churchtown) Ltd. for Trees and Shrubs, and SCOTBARK for Bark. The procurement process was completed on 18th January 2023, and the contract is now active. The buying organisation's details include Moray Council based in Elgin, UKM62. The procurement method used was an open procedure for goods.

This landscaping contract offers business growth opportunities for suppliers of landscaping supplies, such as turf, trees, shrubs, and bark. Small and medium-sized enterprises (SMEs) in the horticulture sector are well-suited to compete. Key details include the deadline of 10th October 2022, the location in Moray, and the industry category of goods. The tender provides a chance for businesses to participate in a framework agreement with potential extensions, encouraging sustainable and environmentally-friendly practices in line with ISO 14001 standards.

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Notice Title

18/0613 Landscaping Supplies Framework

Notice Description

Supply and Delivery of Landscaping Supplies

Lot Information

Herbicide, Fungicide & Biocide

Supplier an Delivery of Herbicide, Fungicide & Biocide. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal: renewals/extensions will be considered at the end of the initial contract period

Fertiliser, Grass Seed and Top Dressing

Supply and Delivery of Fertiliser, Grass Seed and Top Dressing. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal: renewals/extensions will be considered at the end of the initial contract period

Turf

Supply and Delivery of Turf. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal: renewals/extensions will be considered at the end of the initial contract period

Pitch Marking

Supply and Delivery of Pitch Marking. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal: renewals/extensions will be considered at the end of the initial contract period

Trees and Shrubs

Supply and Delivery of Trees and Shrubs. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal: renewals/extensions will be considered at the end of the initial contract period

Bark

Supply and Delivery of Bark. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal: renewals/extensions will be considered at the end of the initial contract period

Bulbs

Supply and Delivery of Bulbs. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal: renewals/extensions will be considered at the end of the initial contract period

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000706758
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN468891
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

03 - Agricultural, farming, fishing, forestry and related products

14 - Mining, basic metals and related products

24 - Chemical products

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products


CPV Codes

03451200 - Flower bulbs

03452000 - Trees

14300000 - Chemical and fertiliser minerals

24327320 - Pitch

24453000 - Herbicides

39293300 - Artificial grass

Notice Value(s)

Tender Value
£300,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£300,000 £100K-£500K

Notice Dates

Publication Date
18 Jan 20233 years ago
Submission Deadline
10 Oct 2022Expired
Future Notice Date
Not specified
Award Date
6 Dec 20223 years ago
Contract Period
Not specified - Not specified
Recurrence
2026 if extensions are taken

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
MORAY COUNCIL
Contact Name
Elaine Summerfield
Contact Email
procurement@moray.gov.uk
Contact Phone
+44 1343563137, +44 343563137

Buyer Location

Locality
ELGIN
Postcode
IV30 1BX
Post Town
Inverness
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM62 Inverness and Nairn, Moray, and Badenoch and Strathspey

Local Authority
Moray
Electoral Ward
Elgin City North
Westminster Constituency
Moray West, Nairn and Strathspey

Supplier Information

Number of Suppliers
7
Supplier Names

AGROVISTA

GARDEN LANDSCAPES MORAY

GREEN-TECH

J. A. JONES AND SONS (CHURCHTOWN

LBS HORTICULTURE

ORIGIN AMENITY SOLUTIONS

SCOTBARK

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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                    "description": "4A. 1b The bidder is enrolled in the relevant trade registers kept in its country of establishment: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. The Moray Council are an associate partner in the Supplier Development Programme http://www.sdpscotland.co.uk/home.aspx which provides a range of specialist business support activities including the provision of advice, information and training support including webinars with the aim of assisting businesses to become more capable of accessing and competing for public sector contracts."
                },
                {
                    "type": "economic",
                    "description": "4B.6 Concerning any other economic or financial requirements that may have been specified in the relevant Contract Notice, the bidder declares that: 4B.5.1b Insurance requirement",
                    "minimum": "Employer's (Compulsory) Liability: 5,000,000 GBP Public Liability: 5,000,000 GBP Product Liability: 5,000,000 GBP The bidder is required to confirm that (to the best of their knowledge) there are no material post balance sheet events or other business issues arising since the date of the last audited financial statements that materially impact the economic and financial standing of the economic operator. Where the operator is not able to make such a conformation, full details of the relevant events shall be provided along with an explanation of the expected impact on the bidders economic and financial standing."
                },
                {
                    "type": "technical",
                    "description": "4C.1.2 Bidders will be required to provide examples of works carried out in the past five years that demonstrate that they have the relevant experience to deliver the work as described in part II.2.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice.",
                    "minimum": "4C.12 Suppliers of Weedkiller must be Basis registered. public supply and service contracts, public bodies may require relevant examples from up to three years and allow experience dating from more than three years. 4C.2 Bidders will be required to confirm details of the technicians or technical bodies who they can call upon, especially those responsible for quality control. 4C.4 Requires some examples of the supply chain management and tracking systems required e.g. stock/IT systems utilised, logistics arrangements, average lead times. 4C.12 Can the bidder provide the required certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to the technical specifications or standards, which are set out in the relevant Contract Notice?"
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 5,
                "periodRationale": "There will be 5 suppliers on each lot"
            }
        },
        "classification": {
            "id": "24453000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "2026 if extensions are taken"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
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            ],
            "scheme": "EU-OJ",
            "identifier": "2022/S 000-025780"
        }
    ],
    "description": "4D Environmental Management The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate, OR The bidder must have the following: a. A regularly reviewed documented policy regarding environmental management, authorised by the Chief Executive, or equivalent. This policy must include and describe the bidder's environmental emergency response procedures, including the preparedness and response procedures for potential accidents and emergency response situations that give rise to significant environmental impacts (for example hazardous substances spill control). b. Documented arrangements for ensuring that the bidder's environmental management procedures are effective in reducing / preventing significant impacts on the environment. This should evidence that the bidder's organisation's environmental policy implementation plan provides information as to how the organisation aims to discharge relevant legal responsibilities and provides clear indication of how these arrangements are communicated to the workforce in relation to environmental matters including: sustainable materials procurement; waste management; energy management. This should include the arrangements for responding to, monitoring and recording environmental incidents and emergencies and complaints. c. Documented arrangements for providing employees with training and information on environmental issues, including evidence that the bidder has in place, and implements, training arrangements to ensure that its workforce has sufficient skills and understanding to carry out their various duties. This should include a programme of refresher training that will keep the workforce updated on relevant legal requirements and good environmental management practice. d. Documented arrangements for checking, reviewing and where necessary improving, the bidder's environmental management performance and the environmental impact of this organisation, demonstrating that it has in place, and implements, training arrangements to ensure that its workforce has sufficient skills and understanding to carry out their various duties. This should include a programme of refresher training that will keep the workforce updated on relevant legal requirements and good environmental management practice. e. Documented arrangements checking, reviewing and where necessary improving, the bidder's environmental management performance and the environmental impact of this organisation, demonstrating that it has a system for monitoring environmental management procedures on an on-going basis and for updating them at periodic intervals. These must include details of the procedures in place to access and deal with environmental risks. f. Procedures for dealing with waste (e.g. waste management plans, waste segregation, recycling etc.). g. Documented arrangements for ensuring that any suppliers the bidder engages apply environmental protection measures that are appropriate to the work for which they are being engaged, including procedures for monitoring supplier's environmental management arrangements and ensuring that environmental performance appropriate for the work to be undertaken is delivered throughout the whole of the bidder's supply chain. (SC Ref:719429)",
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            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000706758"
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    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "18/0613-1",
            "title": "Turf",
            "suppliers": [
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                    "id": "org-165",
                    "name": "Origin Amenity Solutions"
                }
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            "relatedLots": [
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        {
            "id": "18/0613-2",
            "title": "Pitch Marking",
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                    "name": "Origin Amenity Solutions"
                }
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            "title": "Trees and Shrubs",
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                    "name": "J. A. Jones and Sons (Churchtown) Ltd."
                }
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                    "name": "Agrovista UK Limited"
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                    "name": "Agrovista UK Limited"
                },
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                    "id": "org-169",
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                    "name": "J. A. Jones and Sons (Churchtown) Ltd."
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                "amount": 300000,
                "currency": "GBP"
            },
            "dateSigned": "2022-12-06T00:00:00Z"
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            "awardID": "18/0613-2",
            "title": "Pitch Marking",
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            "dateSigned": "2022-12-06T00:00:00Z"
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            "awardID": "18/0613-3",
            "title": "Trees and Shrubs",
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                "currency": "GBP"
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            "dateSigned": "2022-12-06T00:00:00Z"
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            "id": "18/0613-5",
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            "title": "Herbicide, Fungicide & Biocide",
            "status": "active",
            "value": {
                "amount": 300000,
                "currency": "GBP"
            },
            "dateSigned": "2022-12-06T00:00:00Z"
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            "id": "18/0613-6",
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            "title": "Fertiliser, Grass Seed and Top Dressing",
            "status": "active",
            "value": {
                "amount": 300000,
                "currency": "GBP"
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            "dateSigned": "2022-12-06T00:00:00Z"
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            "title": "Bulbs",
            "status": "active",
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                "amount": 300000,
                "currency": "GBP"
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}