2023 UCI World Cycling Championships - Event Branding / LOOK

{
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    "id": "ocds-r6ebe6-0000709623-2022-10-11T00:00:00Z",
    "date": "2022-10-11T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000709623",
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    "parties": [
        {
            "id": "org-83",
            "name": "2023 Cycling World Championships Ltd",
            "identifier": {
                "legalName": "2023 Cycling World Championships Ltd"
            },
            "address": {
                "streetAddress": "C/O VisitScotland, Ocean Point One, 94 Ocean Drive",
                "locality": "Edinburgh",
                "region": "UK",
                "postalCode": "EH6 6JH"
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            "contactPoint": {
                "name": "Billy Hislop",
                "email": "billy.hislop@visitscotland.com",
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            "name": "Sherriff Court",
            "identifier": {
                "legalName": "Sherriff Court"
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            "address": {
                "streetAddress": "27 Chambers Street",
                "locality": "Edinburgh",
                "postalCode": "EH1 1LA"
            },
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    "buyer": {
        "name": "2023 Cycling World Championships Ltd",
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    "tender": {
        "id": "CWC23032",
        "title": "2023 UCI World Cycling Championships - Event Branding / LOOK",
        "description": "2023 Cycling World Championships Limited would like to appoint a Service Provider that can deliver the Event Branding / LOOK Services for the 2023 UCI World Cycling Championships.",
        "status": "active",
        "items": [
            {
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                "deliveryLocation": {
                    "description": "Glasgow"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 1200000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
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        "awardPeriod": {
            "startDate": "2022-11-10T12:00:00Z"
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        "documents": [
            {
                "id": "OCT461439",
                "documentType": "contractNotice",
                "title": "2023 UCI World Cycling Championships - Event Branding / LOOK",
                "description": "2023 Cycling World Championships Limited would like to appoint a Service Provider that can deliver the Event Branding / LOOK Services for the 2023 UCI World Cycling Championships.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT461439",
                "format": "text/html"
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        ],
        "lots": [
            {
                "id": "1",
                "description": "2023 Cycling World Championships Limited intends to appoint a Look supplier to manage the end-to-end design development, project management and Look application for each Venue of the Cycling World Championships. This includes the design development and art working of all Look Kit of Parts and custom assets, the project management and detailed scoping of all Look requirements, the production of Venue specific Look application plans for review and eventual approval, managing the proto-typing, procurement and production of all Look assets, overseeing the installation, maintenance, transition, removal, remediation and disposal of all assets post Championships. *** Note: 2023 Cycling World Championships Limited invites bidders to offer to provide \"value in kind\" (i.e. at reduced / no cost to Cycling World Championships Limited) in consideration for commercial and sponsorship rights and benefits.",
                "status": "active",
                "options": {
                    "description": "Partners and other bodies may use this contract to procure the same goods and services for the 2023 Cycling World Championships. Please see section VI.3) Additional information"
                },
                "hasOptions": true,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 360
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "2023 Cycling World Championships Limited may extend the period of the contract at its discretion in the event of any postponement of the Championships."
                }
            }
        ],
        "bidOpening": {
            "date": "2022-11-10T12:00:00Z"
        },
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            "hasElectronicPayment": true,
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            "electronicInvoicingPolicy": "allowed"
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        "coveredBy": [
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        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "There is a minimum financial requirement of minimum turnover, trading performance and liquidity. As part of the evaluation we will request a copy of your accounts for the last three years. Please refer to these statements when completing section 4B Economic and Financial Standing of the SPD (Scotland).",
                    "minimum": "Minimum annual turnover must be at least 1 million GBP. Tenderers must demonstrate a return on capital employed at a ratio of greater than zero. Ratio will be calculated as follows: net profit after tax divided by net assets (total assets less current liabilities). Tenderers must demonstrate a Current Ratio of greater than 1.Current Ratio will be calculated as follows: net current assets divided by net current liabilities. There must be no qualification or contra-indication from any evidence provided in support of the tenders economic and financial standing. Tenderers who have been trading for less that the three years notes above must provide evidence that they are complying with the above minimum financial requirements for the period in which they have been trading. Tenderers who do not comply with the above financial requirements but are part of a Group, can provide a Parent Guarantee if the Parent Company satisfies the financial requirements stipulated above. Minimum Insurance Requirements. It is a requirement of this contract that bidders hold or can commit to obtain prior to the commencement of any subsequently awarded contract, the types of insurance indicated below; Employer's Liability Insurance The Tenderer shall have in place and maintain, throughout the period of the contract, Employer's Liability insurance with a minimum level of cover of 5,000,000 GBP per claim. Public Liability Insurance The Tenderer shall have in place and maintain, throughout the period of the contract, Public Liability insurance with a minimum level of cover of 5,000,000 GBP per claim. Product Liability Insurance The Tenderer shall have in place and maintain, throughout the period of the contract, Product Liability insurance with a minimum level of cover of 5,000,000 GBP per claim. Professional Indemnity Insurance The Tenderer shall have in place and maintain, throughout the period of the contract, Professional Indemnity insurance with a minimum level of cover of 5,000,000 GBP per claim. Tenderers that fail to meet any of the minimum requirements set out above will be excluded"
                },
                {
                    "type": "technical",
                    "description": "Tenderers must complete Question 4C1.2 (CWC23032 Schedule 4 Technical & Professional Questionnaire of the Single Procurement Document (SPD). The Tenderers response to this section of the SPD will be assessed and scored by the Purchaser in accordance with the scoring methodology set out in the procurement documents (see section 5.2.2 of the Invitation to Tender). Please note that the Invitation to Tender can be found in the suppliers' attachment area of Public Contracts Scotland Tenders website (PCS-T). The section has a total available score of 100, with an available score of 33.33 attributed to each example. 2023 Cycling World Championships Limited expects that Tenderers should attain a total score of at least 64 of the available 100 points. Any Tender failing to achieve the minimum score may (at 2023 Cycling World Championships Limited's discretion) be excluded and the Tenderer will be notified accordingly. Please note that where a Tender is excluded at the selection criteria stage, the Tender will not be evaluated under the evaluation criteria stage.",
                    "minimum": "Tenderers must provide 3 relevant examples of similar size or value projects, from within the last 5 years where you have delivered similar or same services for multi-sport, multi-venue events carried out over the last five years. Relevant examples should indicate project value, project duration, brief project description and client contact details. The named customer/ event contact provided must be prepared to provide written evidence to the Client to confirm the accuracy of the information provided. Relevant examples should also demonstrate the experience that your company, and the skills and experience of the proposed team, possess on projects of a similar scale and nature, identifying what experience this will bring. Your response should address as a minimum, but is not limited to the following areas: Relevant examples of delivery within similar types of geographical locations in the UK to those involved in the Championships. Recent deployment of any value-for-money solutions that have a level of resilience and technological capability suited to the needs of this Championships. To ensure that start-up companies have a chance to demonstrate any experience relevant to the current requirement, examples may be provided from experienced personnel that will be engaged by the Tenderer to carry out the relevant activities/services or from members of a consortium (where a consortium bid is proposed)."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 360
            }
        },
        "classification": {
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            "scheme": "CPV"
        },
        "hasRecurrence": false,
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "Tenderers should be aware that any Contract that is awarded pursuant to this procurement will be entered into by 2023 Cycling World Championships Limited for its own benefit and for the benefit of: (i) Visit Scotland; (ii) the Scottish Ministers, Glasgow City Council, Glasgow Life, UK Sport and any other public sector bodies that are involved in the planning, organisation and/or staging of the 2023 Cycling World Championships at any time or from time to time; and (iii) British Cycling and the Union Cycliste Internationale. (iv) Event partners Right to extend: The Purchaser currently anticipates that Contract will be awarded for an initial period of 12 months, with a right for the Purchaser to extend that period at its discretion in the event of any postponement of the Championships. Tenderers should be aware that any Contract that is awarded pursuant to this procurement will be entered into by 2023 Cycling World Championships Ltd. NOTE: Suppliers can access the tender documents on Public Contracts Scotland (PCST) at https://www.publiccontractsscotlandtenders.gov.uk Clarification and Responses - Suppliers must submit any clarification questions through the PCST website. Please ensure that you allow sufficient time for uploading their submission responses to avoid any last-minute problems. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 22604. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 (SC Ref:709623)",
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