Award

Estate Management Services

PROVANHALL HOUSING ASSOCIATION LTD

This public procurement record has 2 releases in its history.

Award

03 Feb 2023 at 00:00

Tender

11 Nov 2022 at 00:00

Summary of the contracting process

The Provanhall Housing Association Ltd, a contracting authority located in Glasgow, UK, recently awarded a contract for Estate Management Services via an open procedure. The contract covers ground maintenance, bin pull, bulk uplift and disposal, and close cleaning services. The contract value is £510,000 GBP. The procurement stage has reached the award phase, with the contract signed on 3rd February 2023.

This tender for Estate Management Services presents business growth opportunities for companies specialising in landscaping, maintenance services, waste management, and cleaning. Small and medium enterprises (SMEs) with expertise in grounds maintenance and waste disposal are well-suited to compete for this contract. The procurement process allows for fair competition and encourages quality submissions alongside competitive pricing to secure the awarded contract.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Estate Management Services

Notice Description

The Association is committed to providing a high standard when maintaining the estates open spaces, common gardens and landscaping for both individual and tenemental homes to the full extent of the area managed by the Association outlined in the Site Plans Appendix H. The Association hereby invites tenders for the carrying out of the Estate Management to include Ground Maintenance, Bin Pull, Bulk Uplift and Disposal and Close Cleaning services

Lot Information

Lot 1

3. Extent of Works 3.1 For landscape and garden maintenance, per the Specification in Appendix B, generally the work will comprise of the cutting of grass (all vegetation within the specified areas), strimming and selective weed control where specified on land within the Provanhall Housing Estate, litter and waste collection and removal including green waste. To include strimming around, outdoor furniture, trees, bushes, fences, hedges and all other authorised site fixtures and fittings. To include grass removal from all play safety surfaces and footpaths by sweeping or blower. Maintaining the Tree register and planned maintenance thereof. 3.2 For bin-pull and return, generally to ensure green bins are pulled each Monday morning per the Specification in Appendix B (for tenemental properties) 3-weekly for main door properties, with blue bins pulled 2-weekly for main door properties and purple bins pulled 8-weekly. Bin-areas areas to be kept clear each pull day before bins are returned the same day. 3.3 Provide a weekly litter pick throughout the estate including common grounds as identified in Appendix H. 3.4 For close cleaning of 75 communal closes, per the Specification in Appendix B, generally the common stair, entrance door, back door, close windows and railings are to be cleaned after bins are collected each week no later than 5pm on the Tuesday following bin collection. 3.5 For bulk-uplift per the Specification in Appendix B, generally a weekly day to be agreed in advance to be provided for the collection and licensed disposal and or recycling of bulk household waste

Renewal: 2 single year extensions

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000713245
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB470403
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

70 - Real estate services


CPV Codes

45112700 - Landscaping work

70000000 - Real estate services

Notice Value(s)

Tender Value
£165,000 £100K-£500K
Lots Value
£165,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£510,000 £500K-£1M

Notice Dates

Publication Date
3 Feb 20233 years ago
Submission Deadline
5 Dec 2022Expired
Future Notice Date
Not specified
Award Date
3 Feb 20233 years ago
Contract Period
1 Apr 2023 - 31 Mar 2027 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
PROVANHALL HOUSING ASSOCIATION LTD
Contact Name
Not specified
Contact Email
info@provanhallha.org.uk
Contact Phone
+44 1417714941

Buyer Location

Locality
GLASGOW
Postcode
G34 9QG
Post Town
Glasgow
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM82 Glasgow City

Local Authority
Glasgow City
Electoral Ward
North East
Westminster Constituency
Glasgow North East

Supplier Information

Number of Suppliers
1
Supplier Name

CLYDE VALLEY LANDSCAPES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000713245-2023-02-03T00:00:00Z",
    "date": "2023-02-03T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000713245",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-83",
            "name": "Provanhall Housing Association Ltd",
            "identifier": {
                "legalName": "Provanhall Housing Association Ltd"
            },
            "address": {
                "streetAddress": "34 Conisborough Road, Provanhall",
                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "G34 9QG"
            },
            "contactPoint": {
                "email": "info@provanhallha.org.uk",
                "telephone": "+44 1417714941",
                "faxNumber": "+44 1417715959",
                "url": "https://www.publiccontractsscotland.gov.uk/"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Registered Social Landlord",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "Registered Social Landlord",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.provanhallha.org.uk"
            }
        },
        {
            "id": "org-4",
            "name": "Glasgow Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Glasgow Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "streetAddress": "Sheriff Clerk's Office, PO Box 23, 1 Carlton Place",
                "locality": "Glasgow",
                "postalCode": "G5 9DA"
            },
            "contactPoint": {
                "telephone": "+44 1414298888",
                "url": "https://www.scotcourts.gov.uk/the-courts/court-locations/glasgow-sheriff-court-and-justice-of-the-peace-court"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-400",
            "name": "Provanhall Housing Association Ltd",
            "identifier": {
                "legalName": "Provanhall Housing Association Ltd"
            },
            "address": {
                "streetAddress": "34 Conisborough Road, Provanhall",
                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "G34 9QG"
            },
            "contactPoint": {
                "email": "info@provanhallha.org.uk",
                "telephone": "+44 1417714941",
                "faxNumber": "+44 1417715959",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Registered Social Landlord",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "Registered Social Landlord",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.provanhallha.org.uk"
            }
        },
        {
            "id": "org-401",
            "name": "CLYDE VALLEY LANDSCAPES LTD",
            "identifier": {
                "legalName": "CLYDE VALLEY LANDSCAPES LTD"
            },
            "address": {
                "streetAddress": "5 Forteviot Place, Baillieston",
                "locality": "Glasgow",
                "region": "UKM",
                "postalCode": "G69 6ER"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-132",
            "name": "Glasgow Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Glasgow Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "streetAddress": "PO Box 23, 1 Carlton Place",
                "locality": "Glasgow",
                "postalCode": "G5 9DA"
            },
            "contactPoint": {
                "email": "glasgow@scotcourts.gov.uk",
                "url": "https://www.scotcourts.gov.uk/the-courts/court-locations/glasgow-sheriff-court-and-justice-of-the-peace-court"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Provanhall Housing Association Ltd",
        "id": "org-400"
    },
    "tender": {
        "id": "PHAEMS2023",
        "title": "Estate Management Services",
        "description": "The Association is committed to providing a high standard when maintaining the estates open spaces, common gardens and landscaping for both individual and tenemental homes to the full extent of the area managed by the Association outlined in the Site Plans Appendix H. The Association hereby invites tenders for the carrying out of the Estate Management to include Ground Maintenance, Bin Pull, Bulk Uplift and Disposal and Close Cleaning services",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "45112700",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM82"
                    },
                    {
                        "region": "UKM82"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 165000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk/",
        "tenderPeriod": {
            "endDate": "2022-12-05T16:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2022-12-05T16:00:00Z"
        },
        "documents": [
            {
                "id": "NOV464087",
                "documentType": "contractNotice",
                "title": "Estate Management Services",
                "description": "The Association is committed to providing a high standard when maintaining the estates open spaces, common gardens and landscaping for both individual and tenemental homes to the full extent of the area managed by the Association outlined in the Site Plans Appendix H. The Association hereby invites tenders for the carrying out of the Estate Management to include Ground Maintenance, Bin Pull, Bulk Uplift and Disposal and Close Cleaning services",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV464087",
                "format": "text/html"
            },
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "NOV464087-1",
                "title": "Invitation to tender complete pack",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV464087&idx=1",
                "datePublished": "2022-11-11T13:50:06Z",
                "dateModified": "2022-11-11T13:50:06Z",
                "format": "application/pdf"
            },
            {
                "id": "NOV464087-2",
                "title": "Appendix H",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV464087&idx=2",
                "datePublished": "2022-11-11T13:50:06Z",
                "dateModified": "2022-11-11T13:50:06Z",
                "format": "application/pdf"
            },
            {
                "id": "NOV464087-3",
                "title": "Appendix H List of areas",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV464087&idx=3",
                "datePublished": "2022-11-11T13:50:06Z",
                "dateModified": "2022-11-11T13:50:06Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "NOV464087-4",
                "title": "Invitation to tender Word version for completion",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV464087&idx=4",
                "datePublished": "2022-11-11T16:07:48Z",
                "dateModified": "2022-11-11T16:07:48Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "FEB470403",
                "documentType": "awardNotice",
                "title": "Estate Management Services",
                "description": "The Association is committed to providing a high standard when maintaining the estates open spaces, common gardens and landscaping for both individual and tenemental homes to the full extent of the area managed by the Association outlined in the Site Plans Appendix H. The Association hereby invites tenders for the carrying out of the Estate Management to include Ground Maintenance, Bin Pull, Bulk Uplift and Disposal and Close Cleaning services",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB470403",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "3. Extent of Works 3.1 For landscape and garden maintenance, per the Specification in Appendix B, generally the work will comprise of the cutting of grass (all vegetation within the specified areas), strimming and selective weed control where specified on land within the Provanhall Housing Estate, litter and waste collection and removal including green waste. To include strimming around, outdoor furniture, trees, bushes, fences, hedges and all other authorised site fixtures and fittings. To include grass removal from all play safety surfaces and footpaths by sweeping or blower. Maintaining the Tree register and planned maintenance thereof. 3.2 For bin-pull and return, generally to ensure green bins are pulled each Monday morning per the Specification in Appendix B (for tenemental properties) 3-weekly for main door properties, with blue bins pulled 2-weekly for main door properties and purple bins pulled 8-weekly. Bin-areas areas to be kept clear each pull day before bins are returned the same day. 3.3 Provide a weekly litter pick throughout the estate including common grounds as identified in Appendix H. 3.4 For close cleaning of 75 communal closes, per the Specification in Appendix B, generally the common stair, entrance door, back door, close windows and railings are to be cleaned after bins are collected each week no later than 5pm on the Tuesday following bin collection. 3.5 For bulk-uplift per the Specification in Appendix B, generally a weekly day to be agreed in advance to be provided for the collection and licensed disposal and or recycling of bulk household waste",
                "status": "complete",
                "value": {
                    "amount": 165000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality ITT",
                            "description": "40"
                        },
                        {
                            "type": "price",
                            "description": "60"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "startDate": "2023-04-01T00:00:00Z",
                    "endDate": "2027-03-31T00:00:00Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "2 single year extensions"
                }
            }
        ],
        "bidOpening": {
            "date": "2022-12-05T16:00:00Z",
            "address": {
                "streetAddress": "https://www.publiccontractsscotland.gov.uk/Default.aspx"
            }
        },
        "communication": {
            "atypicalToolUrl": "https://www.publiccontractsscotland.gov.uk/"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "As per tender"
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "classification": {
            "id": "70000000",
            "scheme": "CPV"
        },
        "hasRecurrence": false,
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "(SC Ref:721507)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000713245"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000713245"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "PHAEMS2023",
            "suppliers": [
                {
                    "id": "org-401",
                    "name": "CLYDE VALLEY LANDSCAPES LTD"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "PHAEMS2023",
            "awardID": "PHAEMS2023",
            "status": "active",
            "value": {
                "amount": 510000,
                "currency": "GBP"
            },
            "dateSigned": "2023-02-03T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2022/S 000-032033"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "666",
                "measure": "bids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "667",
                "measure": "smeBids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "668",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "669",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "670",
                "measure": "electronicBids",
                "value": 0,
                "relatedLot": "1"
            }
        ]
    }
}