Award

01988 Maintenance of Building Energy Management Systems

SCOTTISH PRISON SERVICE

This public procurement record has 4 releases in its history.

Award

18 May 2023 at 00:00

TenderUpdate

19 Jan 2023 at 00:00

Tender

12 Dec 2022 at 00:00

Planning

22 Nov 2022 at 00:00

Summary of the contracting process

The Scottish Prison Service is looking for suppliers for the 01988 Maintenance of Building Energy Management Systems tender. The contract covers the operational support and planned maintenance of BEMS across multiple establishments, including prisons and custody units. The tender is currently in the active stage, with the submission deadline set for January 26, 2023. The procurement method is an open procedure with a focus on services in the public order and safety category.

This tender presents an opportunity for SMEs with expertise in IT support, specialist maintenance services, and energy management solutions. Businesses with experience in providing planned maintenance, certification, and reactive maintenance activities are well-suited to compete. The contract has a value of 354,681.6 GBP and offers a potential extension period of up to 3 years, providing a stable long-term opportunity for growth in the public sector service industry.

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Notice Title

01988 Maintenance of Building Energy Management Systems

Notice Description

The SPS has a wide range of Building Energy Management Systems (BEMS) throughout its estate which require to be fully operational at all times. The Contract shall support this requirement by providing IT capability, specialist support to site engineers, safe and suitable planned maintenance activities, inspection, test, certification and reactive maintenance services.

Lot Information

Lot 1

The SPS has a wide range of Building Energy Management Systems (BEMS) throughout its estate which require to be fully operational at all times. The Contract shall support this requirement by providing IT capability, specialist support to site engineers, safe and suitable planned maintenance activities, inspection, test, certification and reactive maintenance services. The service will be delivered in line with British Standards, statutory regulations, manufacturer's instructions and the operational requirements of each Establishment. The Contract will also support the aims of the SPS Carbon Management Strategy by helping to reduce energy consumption through effective control, metering and monitoring of energy utilising systems such as heating, hot water and air handling. There are currently 12 directly managed prisons, 2 community custody units, a college (SPSC), a combined central store and national training facility (Fauldhouse), and an administrative headquarters (One Lochside Avenue, Edinburgh). In total 17 Establishments (the addresses and locations are provided in Schedule B). There may also be the inclusion or removal of sites within the Contract Term based on the development of the Purchaser's Estate (e.g. HMP Highland replacing HMP Inverness; HMP Stirling replacing HMP & YOI Cornton Vale; HMP Glasgow replacing HMP Barlinnie and the addition of HMP Kilmarnock). The Supplier shall ensure the same level of Service is provided to these sites. The SPS BEMS has Trend 963 and IQVision on its own network. Each Establishment manages its own system and is responsible for local performance. There is a master station located at headquarters. This master can monitor, review or adjust settings for all Establishments. Only HMP Grampian has a Remote Connectivity through an external dial-in facility, this facility allows viewing only. The length of contract is an initial 3 years plus an optional 3 year extension period.

Renewal: Up to 3 years extension period

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000714316
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY478730
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services


CPV Codes

71314200 - Energy-management services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£354,681 £100K-£500K

Notice Dates

Publication Date
18 May 20232 years ago
Submission Deadline
26 Jan 2023Expired
Future Notice Date
9 Dec 2022Expired
Award Date
1 May 20232 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
SCOTTISH PRISON SERVICE
Contact Name
Alan McConnach, Jennifer Cleworth, Steph Buchanan
Contact Email
alan.mcconnach@prisons.gov.scot, jennifer.cleworth@sps.pnn.gov.uk, steph.buchanan@prisons.gov.scot
Contact Phone
+44 1313303778, +44 1313303886

Buyer Location

Locality
EDINBURGH
Postcode
EH12 9DJ
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland

Local Authority
City of Edinburgh
Electoral Ward
Drum Brae/Gyle
Westminster Constituency
Edinburgh West

Supplier Information

Number of Suppliers
1
Supplier Name

ENTERPRISE CONTROLS ENGINEERS

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV464901
    01988 Maintenance of Building Energy Management Systems - The SPS has a wide range of Building Energy Management Systems (BEMS) throughout its estate which require to be fully operational at all times. The Contract shall support this requirement by providing IT capability, specialist support to site engineers, safe and suitable planned maintenance activities, inspection, test, certification and reactive maintenance services.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC466651
    01988 Maintenance of Building Energy Management Systems - The SPS has a wide range of Building Energy Management Systems (BEMS) throughout its estate which require to be fully operational at all times. The Contract shall support this requirement by providing IT capability, specialist support to site engineers, safe and suitable planned maintenance activities, inspection, test, certification and reactive maintenance services.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY478730
    01988 Maintenance of Building Energy Management Systems - The SPS has a wide range of Building Energy Management Systems (BEMS) throughout its estate which require to be fully operational at all times. The Contract shall support this requirement by providing IT capability, specialist support to site engineers, safe and suitable planned maintenance activities, inspection, test, certification and reactive maintenance services.

Open Contracting Data Standard (OCDS)

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