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Holiday Hub provision for children with a disability

The City of Edinburgh Council

This public procurement record has 3 releases in its history.

Award

06 Jun 2023 at 01:00

OJEU - F21 - Social And other Specific Services (Public Contracts)
TenderUpdate

20 Dec 2022 at 00:00

OJEU - F14 - Corrigendum
Tender

08 Dec 2022 at 00:00

OJEU - F21 - Social And other Specific Services (Public Contracts)
Summary of the contracting process

The City of Edinburgh Council has awarded a contract for the provision of a "Holiday Hub" service for children with disabilities. The City Council sought a school holiday play scheme for disabled children and young people, with the service offering various structured activities. The contract covers three lots catering to different levels of support needs, such as low, medium, and high support requirements. The procurement method used was a limited award procedure without prior publication of a call for competition. The Council evaluated supplier proposals based on cost and quality criteria, aiming to select the most economically advantageous tender.

This tender opportunity for the "Holiday Hub" service in Edinburgh presents growth prospects for businesses catering to support services for disabled children. Companies specialising in providing tailored support services for children with disabilities, such as those offering holiday play schemes and structured activities, would be well-suited to compete. The contract includes opportunities for engagement in community benefits and adherence to Fair Work First policies, encouraging potential suppliers to incorporate social responsibility and fair work practices in their proposals.

How relevant is this notice?

Notice Information

Notice Title

Holiday Hub provision for children with a disability

Notice Description

The Council requires a school holiday play scheme for children and young people with a disability. This service offers disabled children and young people the opportunity to take part in a range of activities within a structured environment. This will be a targeted support service to meet the needs of children with additional support needs and their families and will be carried out in partnership with City of Edinburgh Council. This scheme should run during the February, Easter, Summer & October school holidays. Full detail of the Lots and requirement can be found in the attached documentation (Specification)

Lot Information

Lot 3 'High Support Needs'

The Provider will offer a holiday support scheme. This will be a targeted support service to meet the needs of children with additional support needs and their families and will be carried out in partnership with City of Edinburgh Council. This scheme should run during the February, Easter, Summer & October school holidays. There is no requirement to operate during the Christmas holiday. Lot 3 'High Support Needs' covers those service users with, for example: Complex Health Care needs, Life threatening syndromes or disorders (for example Angelman syndrome), DOORs Syndrome, fully adult dependent for care needs, wheelchair dependant, or those with behaviour which always requires adult supervision to reduce risk to themselves or others. Each holiday week will run from Monday to Thursday unless there is a bank holiday which will mean a slight amendment to the week, for example Tuesday to Friday. Each day will run 9am - 3pm. Each week the providers will support between 5 and 60 children or young people with additional support needs. These numbers will depend on the support needs of the young people as agreed by the Council and the Providers.. For full information on the contract evaluation and award process, Specification and requirement, please see the attached documents 'Specification' and Invitation to Tender.

Lot 2 'Medium Support Needs'

The Provider will offer a holiday support scheme. This will be a targeted support service to meet the needs of children with additional support needs and their families and will be carried out in partnership with City of Edinburgh Council. This scheme should run during the February, Easter, Summer & October school holidays. There is no requirement to operate during the Christmas holiday. Lot 2 'Medium Support Needs' supports those whose disability may include: Epilepsy, Nonverbal Autism, Complex Learning Disability, Cerebral palsy, Pica, Personal care, Escape risk, Down Syndrome. Each holiday week will run from Monday to Thursday unless there is a bank holiday which will mean a slight amendment to the week, for example Tuesday to Friday. Each day will run 9am - 3pm. Each week the providers will support between 5 and 60 children or young people with additional support needs. These numbers will depend on the support needs of the young people as agreed by the Council and the Providers.. Full information on the number of contracts to be awarded under Lot 2, the Tender and Evaluation process and the specification requirement can be found in the attached documentation.

Lot 1: Low Support needs

The Provider will offer a holiday support scheme. This will be a targeted support service to meet the needs of children with additional support needs and their families and will be carried out in partnership with City of Edinburgh Council. This scheme should run during the February, Easter, Summer & October school holidays. Lot 1 'Low Support Needs' covers those whose disability may include: Hyperacusis, Epilepsy, Verbal, speech delay, ADHD, Learning disability and Autism. Each holiday week will run from Monday to Thursday unless there is a bank holiday which will mean a slight amendment to the week, for example Tuesday to Friday. Each day will run 9am - 3pm. Each week the providers will support between 5 and 60 children or young people with additional support needs. These numbers will depend on the support needs of the young people as agreed by the Council and the Providers.. Full information on the award process, budget and specification for Lot 1 can be found in the attached documentation Specification and Invitation to Tender.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000715584
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN480303
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F21 - Social And other Specific Services (Public Contracts)
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

85 - Health and social work services

CPV Codes

85312000 - Social work services without accommodation

85312120 - Daycare services for handicapped children and young people

Notice Value(s)

Tender Value
£885,000 £500K-£1M
Lots Value
£5,310,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£5,701,805 £1M-£10M

Notice Dates

Publication Date
6 Jun 20233 years ago
Submission Deadline
16 Jan 2023Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The City of Edinburgh Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH8 8BG
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
5
Supplier Names

The Yard Adventure Centre

Lothian Autistic Society

Barnardo's

The Action Group

Capability Scotland

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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