Kisimul Ferry and Castle Minor Maintenance Services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000719399-2023-05-15T00:00:00Z",
    "date": "2023-05-15T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000719399",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-95",
            "name": "Historic Environment Scotland",
            "identifier": {
                "legalName": "Historic Environment Scotland"
            },
            "address": {
                "streetAddress": "Longmore House, Salisbury Place",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH9 1SH"
            },
            "contactPoint": {
                "email": "procurement@hes.scot",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "National or federal agency/office",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "Conservation, Built Environment, Tourism",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "Tourism, Conservation and Built Environment",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "Conservation, Tourism & Built Environment",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://historicenvironment.scot"
            }
        },
        {
            "id": "org-19",
            "name": "Edinburgh Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "streetAddress": "Sheriff Court House, 27 Chambers Street",
                "locality": "Edinburgh",
                "postalCode": "EH1 1LB"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-14",
            "name": "Historic Environment Scotland",
            "identifier": {
                "legalName": "Historic Environment Scotland"
            },
            "address": {
                "streetAddress": "Longmore House, Salisbury Place",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH9 1SH"
            },
            "contactPoint": {
                "name": "Iain Johnston",
                "email": "procurement@hes.scot",
                "telephone": "+44 1316688866",
                "faxNumber": "+44 1316688877",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "National or federal agency/office",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "Conservation, Heritage and Tourism",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "Heritage, Conservation and Built Environment",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "Conservation, Built Environment, Tourism",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "Built Environment, Heritage and Tourism",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "Non-Departmental Public Body",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "Tourism, Built Environment, Conservation",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://historicenvironment.scot"
            }
        },
        {
            "id": "org-240",
            "name": "Donald MacNeil",
            "identifier": {
                "legalName": "Donald MacNeil"
            },
            "address": {
                "streetAddress": "25 Glen, Castlebay",
                "locality": "Isle of Barra",
                "region": "UK",
                "postalCode": "HS9 5UQ"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-89",
            "name": "Edinburgh Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "streetAddress": "27 Chambers Street",
                "locality": "Edinburgh",
                "postalCode": "EH1 1LB"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Historic Environment Scotland",
        "id": "org-14"
    },
    "tender": {
        "id": "HES/C/4085",
        "title": "Kisimul Ferry and Castle Minor Maintenance Services",
        "description": "HES requires a boat service from Castlebay to Kisimul Castle using the vessel provided by HES and a site labourer to carry out minor works. To provide a fully trained boatman (Royal Yacht Association or equivalent) to operate a Passenger/Cargo ferry service between Castlebay and Kisimul Castle including a site labourer to carry out minor works (see section 3.7). The boat supplier will be responsible for providing a regular passenger service in line with the agreed schedule of operations to be determined at the start of each seasonal period to and from Castlebay and Kisimul Castle using the vessel provided by HES. See Schedule A: Passenger Service. The Supplier will be responsible for the safe berthing of the vessel at the end of each work period (day). The supplier will be responsible for the fuelling of the vessel as and when required. Regular checks of the vessel (daily) are to be carried out to ensure that the vessel complies with all relevant legislation and is always in a seaworthy condition. All logbooks and check lists are to be completed and maintained as required. All materials, plant, and logbooks will be supplied by HES. Minor servicing will be required, and any failure/defects are to be reported to the HES Contract Administrator (CA) immediately. The supplier will also be responsible for treating the landing jetties with the approved chemicals as required to ensure safe access and egress for the visitors and staff. In addition to the passenger service, 1st October to 31st March the supplier may be required to work to a maximum of 14 hours per week, if agreed in writing by the CA, to ensure the vessel is maintained and fully operational and stored in a safe location over the winter period. In addition the 14 hour week may be used to carry HES staff to and from Kisimul Castle over the winter period. The Supplier will be required to work overtime on an ad-hoc basis.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "60610000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "50246000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "50000000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Isle of Barra"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM64"
                    },
                    {
                        "region": "UKM64"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2023-02-16T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2023-02-16T12:00:00Z"
        },
        "documents": [
            {
                "id": "JAN468814",
                "documentType": "contractNotice",
                "title": "Kisimul Ferry and Castle Minor Maintenance Services",
                "description": "HES requires a boat service from Castlebay to Kisimul Castle using the vessel provided by HES and a site labourer to carry out minor works. To provide a fully trained boatman (Royal Yacht Association or equivalent) to operate a Passenger/Cargo ferry service between Castlebay and Kisimul Castle including a site labourer to carry out minor works (see section 3.7). The boat supplier will be responsible for providing a regular passenger service in line with the agreed schedule of operations to be determined at the start of each seasonal period to and from Castlebay and Kisimul Castle using the vessel provided by HES. See Schedule A: Passenger Service. The Supplier will be responsible for the safe berthing of the vessel at the end of each work period (day). The supplier will be responsible for the fuelling of the vessel as and when required. Regular checks of the vessel (daily) are to be carried out to ensure that the vessel complies with all relevant legislation and is always in a seaworthy condition. All logbooks and check lists are to be completed and maintained as required. All materials, plant, and logbooks will be supplied by HES. Minor servicing will be required, and any failure/defects are to be reported to the HES Contract Administrator (CA) immediately. The supplier will also be responsible for treating the landing jetties with the approved chemicals as required to ensure safe access and egress for the visitors and staff. In addition to the passenger service, 1st October to 31st March the supplier may be required to work to a maximum of 14 hours per week, if agreed in writing by the CA, to ensure the vessel is maintained and fully operational and stored in a safe location over the winter period. In addition the 14 hour week may be used to carry HES staff to and from Kisimul Castle over the winter period. The Supplier will be required to work overtime on an ad-hoc basis.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN468814",
                "format": "text/html"
            },
            {
                "id": "JAN468814-1",
                "title": "Document 1 - ITT - For information",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN468814&idx=1",
                "datePublished": "2023-01-17T15:35:06Z",
                "dateModified": "2023-01-17T15:35:06Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JAN468814-2",
                "title": "Document 2 - Specification - For information",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN468814&idx=2",
                "datePublished": "2023-01-17T15:35:06Z",
                "dateModified": "2023-01-17T15:35:06Z",
                "format": "application/msword"
            },
            {
                "id": "JAN468814-3",
                "title": "Document 3 - Quality Schedule - To be completed",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN468814&idx=3",
                "datePublished": "2023-01-17T15:35:06Z",
                "dateModified": "2023-01-17T15:35:06Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JAN468814-4",
                "title": "Document 4 - Pricing Schedule - to be completed",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN468814&idx=4",
                "datePublished": "2023-01-17T15:35:06Z",
                "dateModified": "2023-01-17T15:35:06Z",
                "format": "application/vnd.ms-excel"
            },
            {
                "id": "JAN468814-5",
                "title": "Document 5 - T&Cs - For information",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN468814&idx=5",
                "datePublished": "2023-01-17T15:35:06Z",
                "dateModified": "2023-01-17T15:35:06Z",
                "format": "application/pdf"
            },
            {
                "id": "JAN468814-6",
                "title": "Document 6 - Self Declaration re Russian Links - To be completed",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN468814&idx=6",
                "datePublished": "2023-01-17T15:35:06Z",
                "dateModified": "2023-01-17T15:35:06Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JAN468814-7",
                "title": "Document 7 - HES Supplier Privacy Notice - For information",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN468814&idx=7",
                "datePublished": "2023-01-17T15:35:06Z",
                "dateModified": "2023-01-17T15:35:06Z",
                "format": "application/pdf"
            },
            {
                "id": "JAN468814-8",
                "title": "Document 8 - Prompt Payment Form - to be completed",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN468814&idx=8",
                "datePublished": "2023-01-17T15:35:06Z",
                "dateModified": "2023-01-17T15:35:06Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "MAY478447",
                "documentType": "awardNotice",
                "title": "Kisimul Ferry and Castle Minor Maintenance Services",
                "description": "HES requires a boat service from Castlebay to Kisimul Castle using the vessel provided by HES and a site labourer to carry out minor works. To provide a fully trained boatman (Royal Yacht Association or equivalent) to operate a Passenger/Cargo ferry service between Castlebay and Kisimul Castle including a site labourer to carry out minor works (see section 3.7). The boat supplier will be responsible for providing a regular passenger service in line with the agreed schedule of operations to be determined at the start of each seasonal period to and from Castlebay and Kisimul Castle using the vessel provided by HES. See Schedule A: Passenger Service. The Supplier will be responsible for the safe berthing of the vessel at the end of each work period (day). The supplier will be responsible for the fuelling of the vessel as and when required. Regular checks of the vessel (daily) are to be carried out to ensure that the vessel complies with all relevant legislation and is always in a seaworthy condition. All logbooks and check lists are to be completed and maintained as required. All materials, plant, and logbooks will be supplied by HES. Minor servicing will be required, and any failure/defects are to be reported to the HES Contract Administrator (CA) immediately. The supplier will also be responsible for treating the landing jetties with the approved chemicals as required to ensure safe access and egress for the visitors and staff. In addition to the passenger service, 1st October to 31st March the supplier may be required to work to a maximum of 14 hours per week, if agreed in writing by the CA, to ensure the vessel is maintained and fully operational and stored in a safe location over the winter period. In addition the 14 hour week may be used to carry HES staff to and from Kisimul Castle over the winter period. The Supplier will be required to work overtime on an ad-hoc basis.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY478447",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "HES requires a boat service from Castlebay to Kisimul Castle using the vessel provided by HES and a site labourer to carry out minor works. 2To provide a fully trained boatman (Royal Yacht Association or equivalent) to operate a Passenger/Cargo ferry service between Castlebay and Kisimul Castle including a site labourer to carry out minor works (see section 3.7). The boat supplier will be responsible for providing a regular passenger service in line with the agreed schedule of operations to be determined at the start of each seasonal period to and from Castlebay and Kisimul Castle using the vessel provided by HES. See Schedule A: Passenger Service. The Supplier will be responsible for the safe berthing of the vessel at the end of each work period (day). The supplier will be responsible for the fuelling of the vessel as and when required. Regular checks of the vessel (daily) are to be carried out to ensure that the vessel complies with all relevant legislation and is always in a seaworthy condition. All logbooks and check lists are to be completed and maintained as required. All materials, plant, and logbooks will be supplied by HES. Minor servicing will be required, and any failure/defects are to be reported to the HES Contract Administrator (CA) immediately. The supplier will also be responsible for treating the landing jetties with the approved chemicals as required to ensure safe access and egress for the visitors and staff. In addition to the passenger service, 1st October to 31st March the supplier may be required to work to a maximum of 14 hours per week, if agreed in writing by the CA, to ensure the vessel is maintained and fully operational and stored in a safe location over the winter period. In addition the 14 hour week may be used to carry HES staff to and from Kisimul Castle over the winter period. The Supplier will be required to work overtime on an ad-hoc basis. Sailings may be cancelled due to weather. HES will not be charged for hours where sailings have been stood down for the day, if however this is a suspension with the sailing already in service then the part-day charges will stand if different from the principal rates. Should HES require the suspension of sailings for any other operational reason, including but not limited to: staff resourcing, castle maintenance or other significant change, there will be no charge to HES so long as a minimum notice period of 48 hours be provided to the supplier. All Supplier and any of their staff or sub-contractors/labourers that will be working on this Contract, at any point during the contract, must have a Basic Disclosure Certificate from Disclosure Scotland. The Supplier will bear the costs of obtaining the certificates. Staff who are not cleared for Security purposes will not be allowed on site.",
                "status": "complete",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Relevant skills/qualifications",
                            "description": "20"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "After the initial contract period of 2 years, there will be an option to extend the contract for a further 2 years to be reviewed annually."
                }
            }
        ],
        "bidOpening": {
            "date": "2023-02-16T12:00:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "HES use Scotbis, an independent provider of business credit reports, to assess the financial standing of tenderers. The overall aim of this assessment is to ensure, as far as possible, that any potential Supplier will not have financial difficulties that endanger their ability to perform the Contract. If financial information cannot be gained from that source Historic Environment Scotland will request that you provide full audited accounts for the last full financial year. If Suppliers cannot provide any of the assurances as detailed above, and it is determined by HES that your financial strength is not adequate, then your company may not pass the financial evaluation. If you can provide the assurances as detailed above, HES may explore these options with you before determining whether your company can be taken forward in this procurement exercise. Bank details may also be sought to support the above.",
                    "minimum": "Employers Liability Insurance 10 million GDP Public Liability Insurance 10 million GDP"
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "classification": {
            "id": "60600000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "Once all extensions have been used, the tender would be up for renewal in 2027."
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "Tenderers must highlight any concerns with the terms and conditions when responding with your submission. Please note that HES will not sign up to supplier's terms and conditions and will not negotiate at either point of award or post contract award. (SC Ref:732105)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000719399"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000719399"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "HES/C/4085",
            "suppliers": [
                {
                    "id": "org-240",
                    "name": "Donald MacNeil"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "HES/C/4085",
            "awardID": "HES/C/4085",
            "status": "active",
            "value": {
                "amount": 60250,
                "currency": "GBP"
            },
            "dateSigned": "2023-05-15T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2023/S 000-001434"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "730",
                "measure": "bids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "731",
                "measure": "smeBids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "732",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "733",
                "measure": "foreignBidsFromNonEU",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "734",
                "measure": "electronicBids",
                "value": 1,
                "relatedLot": "1"
            }
        ]
    }
}