Award

Castle of Light Event Production Partner

HISTORIC ENVIRONMENT SCOTLAND

This public procurement record has 1 release in its history.

Award

27 Feb 2023 at 00:00

OJEU - F15 - Voluntary Ex Ante Transparency Notice
Summary of the contracting process

Historic Environment Scotland, based in Edinburgh, conducted the Castle of Light Event Production Partner procurement process. The tender, titled "Castle of Light Event Production Partner," falls under the Tourism, Built Environment, Conservation industry category. The procurement stage involved an award procedure without prior publication of a call for competition. The contract value is GBP 1,400,000 covering April 2019 to January 2024, with a contract extension value of GBP 350,000 for March 2023 to January 2024.

This procurement process led to the award of the contract to War Productions Ltd. The opportunity for business growth lies in event production services suited to managing cultural and tourism-related events, particularly in historical venues. Businesses specialising in event production and management for heritage sites could leverage their expertise and experience to compete effectively in similar tender processes.

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Notice Information

Notice Title

Castle of Light Event Production Partner

Notice Description

Notice is to advise that Historic Environment Scotland intend to extend our current Castle of Light Event Production Partner HES/C/4013 for 1 further year.

Lot Information

Lot 1

Historic Environment Scotland is seeking to extend our current Castle of Light Event Production Partner HES/C/4013 for 1 additional year (2023 event).

Procurement Information

Modification of a contract under Regulation 72(1)(e) (not substantial) of the Public Contracts (Scotland) Regulations 2015. Justification for selected award procedure: The original contract was for a production partner to run a 21-night event and was to subsist from May 2019 until 31 January 2020. The contract allowed for two extensions to cover the events in the coming two years, and for a maximum period of 3 years, which extensions were exercised to cover the events in 2021 and 2022. The performance of the contract has been severely impacted by the Covid pandemic, such that:- i) 2019 event took place prior to any pandemic restrictions; ii) 2020 event was cancelled; iii) 2021 event was disrupted due to the restrictions in place at the time; iv) 2022 event took place without restrictions. Historic Environment Scotland has therefore concluded that the extension of the contract to cover the 2023 event is not substantial in terms of Regulation 72(1)(e) for the following reasons:- - The extension does not render the contract materially different in character from the one initially procured. There will be no change to the scope of the services, only a short term extension to cover the 2023 event. - It does not introduce conditions which would have allowed for the admission of candidates other than those initially selected, allowed for acceptance of a tender other than that originally accepted or attracted additional participants in the procurement procedure. - Given the disruption faced by the contractor during the period of the contract (outlined above), it does not change the economic balance of the contract in favour of the contractor. The extension will allow for a commercial evaluation of three undisrupted events, as had originally been planned under the original contract; - it does not extend the scope of the contract considerably given that the extension covers one additional year in a three year contract, during which period a fresh procurement will take place for future events

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000723285
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB472199
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F15 - Voluntary Ex Ante Transparency Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952000 - Event services

79952100 - Cultural event organisation services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1,400,000 £1M-£10M

Notice Dates

Publication Date
27 Feb 20232 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
17 Feb 20233 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HISTORIC ENVIRONMENT SCOTLAND
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH9 1SH
Post Town
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
Southside/Newington
Westminster Constituency
Edinburgh South

Supplier Information

Number of Suppliers
1
Supplier Name

WAR PRODUCTIONS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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