Award

Variation No.4 - Ballater Street Condition Surveys (additional 2 x sites)

CROWN OFFICE AND PROCURATOR FISCAL SERVICE

This public procurement record has 1 release in its history.

Award

27 Jun 2023 at 00:00

PCS Notice - Website Contract Award Notice
Summary of the contracting process

The Crown Office and Procurator Fiscal Service has awarded a contract for the project titled "Variation No.4 - Ballater Street Condition Surveys (additional 2 x sites)" in the services category. The procurement was carried out through a selective method involving a restricted procedure. The contract is now active with a total value of £11,240 GBP, signed on 22nd August 2022. The project location spans all COPFS sites in Scotland, and the buying organisation is based in Edinburgh, UK. The project involved creating planned preventative maintenance programs for two additional properties in Elgin and Dundee.

This tender presents growth opportunities for businesses specializing in building maintenance and engineering services. Companies offering surveying, maintenance, repair, and recommendation services for building structures and fabric would be well-suited to compete. The project requires expertise in assessing the condition of buildings, providing maintenance recommendations, and identifying modern equivalents for materials and construction techniques. Businesses with experience in delivering similar services within the public sector are encouraged to engage with the Crown Office and Procurator Fiscal Service for potential future collaborations.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Variation No.4 - Ballater Street Condition Surveys (additional 2 x sites)

Notice Description

The 'Portfolio survey and production of PPM reports'

Lot Information

Lot 1

The Customer requires a five (5) year planned preventative maintenance (PPM) programme for the building structure, fabric and engineering services at two (2) additional properties, Elgin and Dundee. The Supplier has been requested to submit Condition Survey Reports for each property, containing recommendations for maintenance and repair, commensurate with the age of the building and its form of construction, or replacement if elements are deemed to be at end of usable life. If materials or construction techniques are no longer available or appropriate, the Supplier will advise on modern equivalents with respect to the age and nature of the property. The surveys will extend to all visible parts of the properties which are under ownership, and within demised areas only of those which are occupied under a commercial lease.. This notice was supposed to be issued in February 2023 but has been queued in error between different 'Buyers'

Options: Scope Variations

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000728759
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN482093
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

CPV Codes

71315100 - Building-fabric consultancy services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£11,240 Under £100K

Notice Dates

Publication Date
27 Jun 20232 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
22 Aug 20223 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CROWN OFFICE AND PROCURATOR FISCAL SERVICE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1LA
Post Town
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

AVISON YOUNG (UK

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000728759-2023-06-27T00:00:00Z",
    "date": "2023-06-27T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000728759",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-166",
            "name": "Crown Office and Procurator Fiscal Service",
            "identifier": {
                "legalName": "Crown Office and Procurator Fiscal Service"
            },
            "address": {
                "streetAddress": "25 Chambers Street",
                "locality": "Edinburgh",
                "region": "UKM",
                "postalCode": "EH1 1LA"
            },
            "contactPoint": {
                "email": "procurementreturns@copfs.gov.uk",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "National or federal agency/office",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "10",
                        "description": "Social protection",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "03",
                        "description": "Public order and safety",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.copfs.gov.uk/"
            }
        },
        {
            "id": "org-206",
            "name": "Avison Young (UK) Limited",
            "identifier": {
                "legalName": "Avison Young (UK) Limited"
            },
            "address": {
                "streetAddress": "3 Brindleyplace",
                "locality": "Birmingham",
                "region": "UK",
                "postalCode": "B1 2JB"
            },
            "contactPoint": {
                "telephone": "+44 8449020304"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "url": "http://"
            }
        },
        {
            "id": "org-207",
            "name": "Sheriff Clerks Office",
            "identifier": {
                "legalName": "Sheriff Clerks Office"
            },
            "address": {
                "streetAddress": "PO Box 23 1 Carlton Place",
                "locality": "Glasgow",
                "postalCode": "G5 9DA"
            },
            "contactPoint": {
                "email": "procurementreturns@copfs.gov.uk",
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Crown Office and Procurator Fiscal Service",
        "id": "org-166"
    },
    "tender": {
        "id": "COPFS-2022-097",
        "title": "Variation No.4 - Ballater Street Condition Surveys (additional 2 x sites)",
        "description": "The 'Portfolio survey and production of PPM reports'",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "deliveryLocation": {
                    "description": "All COPFS sites in Scotland"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "JUN482093",
                "documentType": "awardNotice",
                "title": "Variation No.4 - Ballater Street Condition Surveys (additional 2 x sites)",
                "description": "The 'Portfolio survey and production of PPM reports'",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN482093",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "The Customer requires a five (5) year planned preventative maintenance (PPM) programme for the building structure, fabric and engineering services at two (2) additional properties, Elgin and Dundee. The Supplier has been requested to submit Condition Survey Reports for each property, containing recommendations for maintenance and repair, commensurate with the age of the building and its form of construction, or replacement if elements are deemed to be at end of usable life. If materials or construction techniques are no longer available or appropriate, the Supplier will advise on modern equivalents with respect to the age and nature of the property. The surveys will extend to all visible parts of the properties which are under ownership, and within demised areas only of those which are occupied under a commercial lease.. This notice was supposed to be issued in February 2023 but has been queued in error between different 'Buyers'",
                "status": "complete",
                "options": {
                    "description": "Scope Variations"
                },
                "hasOptions": true
            }
        ],
        "coveredBy": [
            "GPA"
        ],
        "classification": {
            "id": "71315100",
            "scheme": "CPV"
        }
    },
    "awards": [
        {
            "id": "COPFS-2022-097",
            "suppliers": [
                {
                    "id": "org-206",
                    "name": "Avison Young (UK) Limited"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "COPFS-2022-097",
            "awardID": "COPFS-2022-097",
            "status": "active",
            "value": {
                "amount": 11240,
                "currency": "GBP"
            },
            "dateSigned": "2022-08-22T00:00:00Z"
        }
    ],
    "language": "EN",
    "description": "Work completed under this Variation is covered by the Terms and Conditions/scope of work of the contract. A Variation was created to account for a change in budget provisions in financial year 22/23. (SC Ref:728581) (SC Ref:728759)",
    "bids": {
        "statistics": [
            {
                "id": "538",
                "measure": "bids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "539",
                "measure": "smeBids",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "540",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "541",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "542",
                "measure": "electronicBids",
                "value": 0,
                "relatedLot": "1"
            }
        ]
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000728759"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Award Notice"
}