Award

Sample Archive Storage

THE COMMON SERVICES AGENCY (MORE COMMONLY KNOWN AS NHS NATIONAL SERVICES SCOTLAND) ("NSS")

This public procurement record has 2 releases in its history.

Award

29 Apr 2025 at 00:00

Tender

13 Jun 2023 at 00:00

Summary of the contracting process

The recent procurement process led by the Common Services Agency, also known as NHS National Services Scotland (NSS), focuses on "Sample Archive Storage," a project essential for the Manufacturing Department and H&I Lab of the Scottish National Blood Transfusion Service (SNBTS). This project will ensure the storage of testing samples, enabling future retrieval and testing to meet regulatory and policy requirements. The procurement targeted the health services sector and was conducted through an open procedure, concluding on 28th April 2025 with DFDS Logistics Ltd securing the contract. The main activities will occur in Edinburgh, UKM region, with an award value of £420,000. The contract encompasses the supply of external frozen storage facilities for archive samples at specific conditions, with an initial project phase potentially extending for three additional 12-month periods if required.

This tender offers substantial growth opportunities for businesses specialising in cold storage, logistics, and health sector support services. Experienced logistic providers and storage facilities with the capability to manage high volumes and maintain strict temperature controls would be best suited to compete effectively in this procurement. The awarded contract underpins the continued collaboration and innovation in health logistics, presenting chances for service providers to expand their portfolios and demonstrate quality and cost-effective solutions within a regulated environment.

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Notice Title

Sample Archive Storage

Notice Description

The Manufacturing department and H&I Lab of SNBTS requires to store an archive of all samples tested for future reference. This allows SNBTS the ability to retrieve and re-test archive samples as required. This is a regulatory requirement and an SNBTS policy requirement to archive samples.

Lot Information

Lot 1

In SNBTS a sample archive has been maintained since October 1984. SNBTS require a contract to cover the supply of External Frozen Storage for Archive Samples. SNBTS retain archive samples (serum sample) from all blood donations in an individual bar-coded PPT vacutainer (13 x 100mm). This retention of this bar-coded tube as the archive sample is advantageous in assuring sample integrity, allowing accurate identification and retrieval when required and storing both plasma and cellular material for future investigations. The current archive is approx. 22 years with the intention to move to a 10-year archive depending on regulatory impact. Currently SNBTS have approximately 170 pallets. The number is subject to change and SNBTS offers no guarantee of volumes. SNBTS may also require additional temporary storage for plasma. Collaboratively across the UK blood authorities are collecting plasma for fractionation. This may require temporary storage before transportation to the fractionator. This is primarily for temporary contingency space. The volume of this storage is currently being scoped therefore it would be advantageous for the supplier to have additional available capacity if required. Initial estimates are around 20 pallets. There is a requirement to store the materials at -20C or below in a secure freezer with an appropriate temperature monitoring system. An external facility/Service Provider is sought to carry out this function. Pallets will be transported to the contracted external facility by SNBTS.

Options: There is the option for 3 x 12 month extensions

Renewal: The Authority shall be entitled, at its option, to continue this Agreement beyond the Initial Term for three (3) twelve (12) Contract Month periods subject to giving not less than nine (9) Contract Months' notice to the Contractor.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000734442
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR529191
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

63 - Supporting and auxiliary transport services; travel agencies services


CPV Codes

63120000 - Storage and warehousing services

63121000 - Storage and retrieval services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£420,000 £100K-£500K

Notice Dates

Publication Date
29 Apr 202510 months ago
Submission Deadline
14 Jul 2023Expired
Future Notice Date
Not specified
Award Date
28 Apr 202510 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
THE COMMON SERVICES AGENCY (MORE COMMONLY KNOWN AS NHS NATIONAL SERVICES SCOTLAND) ("NSS")
Contact Name
Gordon Dickson, Sheila Ferguson
Contact Email
gordon.dickson@nhs.scot, sheila.ferguson2@nhs.scot
Contact Phone
+44 1312757454, +44 1313145542

Buyer Location

Locality
EDINBURGH
Postcode
EH12 9EB
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland

Local Authority
City of Edinburgh
Electoral Ward
Drum Brae/Gyle
Westminster Constituency
Edinburgh South West

Supplier Information

Number of Suppliers
1
Supplier Name

DFDS LOGISTICS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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