Award

MOUNT MAKING CONTRACT

HISTORIC ENVIRONMENT SCOTLAND

This public procurement record has 2 releases in its history.

Award

21 Sep 2023 at 00:00

Tender

24 Jul 2023 at 00:00

Summary of the contracting process

Historic Environment Scotland has awarded a contract for specialist mount making services under the title "MOUNT MAKING CONTRACT". The procurement process, managed by Historic Environment Scotland, was completed on 19th September 2023. The contract, valued at £4800.37 GBP, involves the mounting of objects primarily for historic collections held at various Properties in Care throughout Scotland. The procurement method used was an open procedure in the services category. The tender was initiated by the Historic Environment Scotland and involves predominantly SME suppliers.

The MOUNT MAKING CONTRACT tender created opportunities for businesses specialising in mount making services and conservation within the Built Environment, Heritage, and Tourism industry category. Businesses experienced in working with various materials and adapting to changing project priorities would be well-suited to compete in this tender. The location for the procurement process is primarily in Edinburgh, UK, with opportunities to work across Scotland. The tender process included key dates such as the submission deadline on 31st August 2023 and the bid opening on the same day.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

MOUNT MAKING CONTRACT

Notice Description

HES requires specialist mount making services primarily, but not exclusively, for its historic collections held at Properties in Care throughout Scotland. These collections vary greatly in size, material and theme. Examples include small archaeological finds, large carved stones, artillery, books and archival material etc. HES hold material associated with over 160 properties across Scotland.

Lot Information

Lot 1

The scale of mount making required will vary from site to site. Some projects may only require one object to be mounted. Larger projects may require over 100 objects to be mounted. Project priorities are fast changing and the mount maker needs to be adaptable to this. The contract requires the Supplier to carry out work both off and on site. Approximately 25% of Historic Environment Scotland's collections are comprised of stone, which range in size and weight. When working with these collections, the mount maker may be required to work alongside Historic Environment Scotland's Applied Conservation and Monument Conservation teams in order to access and move objects. Experience of setting up and using lifting equipment and scaffolding is essential, as is a knowledge of the relevant health and safety legislation that covers this type of work.

Renewal: There will be an option to extend for up to a further 24 months, reviewed annually.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000739587
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP488782
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

92 - Recreational, cultural and sporting services


CPV Codes

92521100 - Museum-exhibition services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£4,800 Under £100K

Notice Dates

Publication Date
21 Sep 20232 years ago
Submission Deadline
31 Aug 2023Expired
Future Notice Date
Not specified
Award Date
19 Sep 20232 years ago
Contract Period
Not specified - Not specified
Recurrence
If all extensions are taken up then this will re advertised in 2027.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
HISTORIC ENVIRONMENT SCOTLAND
Contact Name
Catherine McNair, Fiona Fretwell
Contact Email
procurement@hes.scot
Contact Phone
+44 1316688866

Buyer Location

Locality
EDINBURGH
Postcode
EH9 1SH
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland

Local Authority
City of Edinburgh
Electoral Ward
Southside/Newington
Westminster Constituency
Edinburgh South

Supplier Information

Number of Suppliers
1
Supplier Name

LIGHTLYWEST

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000739587-2023-09-21T00:00:00Z",
    "date": "2023-09-21T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000739587",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-44",
            "name": "Historic Environment Scotland",
            "identifier": {
                "legalName": "Historic Environment Scotland"
            },
            "address": {
                "streetAddress": "Longmore House, Salisbury Place",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH9 1SH"
            },
            "contactPoint": {
                "name": "Fiona Fretwell",
                "email": "procurement@hes.scot",
                "telephone": "+44 1316688866",
                "faxNumber": "+44 1316688877",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "National or federal agency/office",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "Built Environment, Heritage and Tourism",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "Conservation, Tourism and Built Environment",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://historicenvironment.scot"
            }
        },
        {
            "id": "org-45",
            "name": "Edinburgh Sheriff Court and Justice of Peace Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court and Justice of Peace Court"
            },
            "address": {
                "streetAddress": "Sheriff Court House, 27 Chambers Street",
                "locality": "Edinburgh",
                "postalCode": "EH1 1LB"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-78",
            "name": "Historic Environment Scotland",
            "identifier": {
                "legalName": "Historic Environment Scotland"
            },
            "address": {
                "streetAddress": "Longmore House, Salisbury Place",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH9 1SH"
            },
            "contactPoint": {
                "name": "Catherine McNair",
                "email": "procurement@hes.scot",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "National or federal agency/office",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "Conservation, Tourism and Built Environment",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "Heritage, Conservation and Built Environment",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "Built Environment, Heritage and Tourism",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "Built Environment, Tourism, Conservation",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://historicenvironment.scot"
            }
        },
        {
            "id": "org-158",
            "name": "LightlyWest",
            "identifier": {
                "legalName": "LightlyWest"
            },
            "address": {
                "streetAddress": "2 Danielton Cottages, Dingleton Loan, Dingleton Road",
                "locality": "Melrose",
                "region": "UKM",
                "postalCode": "TD6 9QW"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-159",
            "name": "Edinburgh Sheriff Court and Justice of Peace Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court and Justice of Peace Court"
            },
            "address": {
                "streetAddress": "Sheriff Court House, 27 Chambers Street",
                "locality": "Edinburgh",
                "postalCode": "EH1 1LB"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Historic Environment Scotland",
        "id": "org-78"
    },
    "tender": {
        "id": "HES/C/4211",
        "title": "MOUNT MAKING CONTRACT",
        "description": "HES requires specialist mount making services primarily, but not exclusively, for its historic collections held at Properties in Care throughout Scotland. These collections vary greatly in size, material and theme. Examples include small archaeological finds, large carved stones, artillery, books and archival material etc. HES hold material associated with over 160 properties across Scotland.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "92521100",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM"
                    },
                    {
                        "region": "UKM"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2023-08-31T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2023-08-31T12:00:00Z"
        },
        "documents": [
            {
                "id": "JUL484354",
                "documentType": "contractNotice",
                "title": "MOUNT MAKING CONTRACT",
                "description": "HES requires specialist mount making services primarily, but not exclusively, for its historic collections held at Properties in Care throughout Scotland. These collections vary greatly in size, material and theme. Examples include small archaeological finds, large carved stones, artillery, books and archival material etc. HES hold material associated with over 160 properties across Scotland.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL484354",
                "format": "text/html"
            },
            {
                "id": "JUL484354-1",
                "title": "Document 1 - Invitation to Tender",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL484354&idx=1",
                "datePublished": "2023-07-24T10:35:09Z",
                "dateModified": "2023-07-24T10:35:09Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JUL484354-2",
                "title": "Document 2 - Contract Specification",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL484354&idx=2",
                "datePublished": "2023-07-24T10:35:09Z",
                "dateModified": "2023-07-24T10:35:09Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JUL484354-3",
                "title": "Document 3 - Quality Schedule - response required",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL484354&idx=3",
                "datePublished": "2023-07-24T10:35:09Z",
                "dateModified": "2023-07-24T10:35:09Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JUL484354-4",
                "title": "Document 4 - Pricing Schedule - to be completed and returned",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL484354&idx=4",
                "datePublished": "2023-07-24T10:35:09Z",
                "dateModified": "2023-07-24T10:35:09Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "JUL484354-5",
                "title": "Document 5 - Facilities and Security questionnaire - to be completed",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL484354&idx=5",
                "datePublished": "2023-07-24T10:35:09Z",
                "dateModified": "2023-07-24T10:35:09Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "JUL484354-6",
                "title": "Document 6 - Terms and Conditions",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL484354&idx=6",
                "datePublished": "2023-07-24T10:35:09Z",
                "dateModified": "2023-07-24T10:35:09Z",
                "format": "application/pdf"
            },
            {
                "id": "JUL484354-7",
                "title": "Document 7 - Self Certification Form re Russia and Belarus - to be completed",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL484354&idx=7",
                "datePublished": "2023-07-24T10:35:09Z",
                "dateModified": "2023-07-24T10:35:09Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JUL484354-8",
                "title": "Document 8 - Prompt Payment Form to be completed",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL484354&idx=8",
                "datePublished": "2023-07-24T10:35:09Z",
                "dateModified": "2023-07-24T10:35:09Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JUL484354-9",
                "title": "Document 9 - HES Suppliers Privacy Notice",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL484354&idx=9",
                "datePublished": "2023-07-24T10:35:09Z",
                "dateModified": "2023-07-24T10:35:09Z",
                "format": "application/pdf"
            },
            {
                "id": "SEP488782",
                "documentType": "awardNotice",
                "title": "MOUNT MAKING CONTRACT",
                "description": "HES requires specialist mount making services primarily, but not exclusively, for its historic collections held at Properties in Care throughout Scotland. These collections vary greatly in size, material and theme. Examples include small archaeological finds, large carved stones, artillery, books and archival material etc. HES hold material associated with over 160 properties across Scotland.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP488782",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "The scale of mount making required will vary from site to site. Some projects may only require one object to be mounted. Larger projects may require over 100 objects to be mounted. Project priorities are fast changing and the mount maker needs to be adaptable to this. The contract requires the Supplier to carry out work both off and on site. Approximately 25% of Historic Environment Scotland's collections are comprised of stone, which range in size and weight. When working with these collections, the mount maker may be required to work alongside Historic Environment Scotland's Applied Conservation and Monument Conservation teams in order to access and move objects. Experience of setting up and using lifting equipment and scaffolding is essential, as is a knowledge of the relevant health and safety legislation that covers this type of work.",
                "status": "complete",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "There will be an option to extend for up to a further 24 months, reviewed annually."
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                }
            }
        ],
        "bidOpening": {
            "date": "2023-08-31T12:00:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "HES use Scotbis, an independent provider of business credit reports, to assess the financial standing of tenderers. The overall aim of this assessment is to ensure, as far as possible, that any potential Supplier will not have financial difficulties that endanger their ability to perform the Contract. If financial information cannot be gained from that source Historic Environment Scotland will request that you provide full audited accounts for the last full financial year. If Suppliers cannot provide any of the assurances as detailed above, and it is determined by HES that your financial strength is not adequate, then your company may not pass the financial evaluation. If you can provide the assurances as detailed above, HES may explore these options with you before determining whether your company can be taken forward in this procurement exercise. Bank details may also be sought to support the above",
                    "minimum": "Employers (compulsory) Liability Insurance - GDP 5 million Public Liability Insurance - GDP 10 million"
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "classification": {
            "id": "92521100",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "If all extensions are taken up then this will re advertised in 2027."
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "When you are submitting your response please identify clearly any terms and conditions clauses that may cause an issue. HES will not negotiate at contract award or post contract award. (SC Ref:745421)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000739587"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000739587"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "HES/C/4211",
            "suppliers": [
                {
                    "id": "org-158",
                    "name": "LightlyWest"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "HES/C/4211",
            "awardID": "HES/C/4211",
            "status": "active",
            "value": {
                "amount": 4800.37,
                "currency": "GBP"
            },
            "dateSigned": "2023-09-19T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2023/S 000-021242"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "530",
                "measure": "bids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "531",
                "measure": "smeBids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "532",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "533",
                "measure": "foreignBidsFromNonEU",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "534",
                "measure": "electronicBids",
                "value": 1,
                "relatedLot": "1"
            }
        ]
    }
}