Award

Retail Shop Design & Fit-Out Framework

HISTORIC ENVIRONMENT SCOTLAND

This public procurement record has 4 releases in its history.

Award

05 Dec 2024 at 00:00

TenderUpdate

03 Jul 2024 at 00:00

TenderUpdate

11 Jun 2024 at 00:00

Tender

15 May 2024 at 00:00

Summary of the contracting process

Historic Environment Scotland is managing a public procurement contract titled "Retail Shop Design & Fit-Out Framework" within the tourism, built environment, and conservation industry, located across various regions in the UK, specifically in Edinburgh and Dundee. The procurement process commenced in May 2024, and the contracts were awarded on 6 November 2024, with active contracts starting immediately. This procurement, now in the award stage, primarily follows an open procedure for works, including design, fit-out, manufacture, and installation services for retail shops. The procurement was divided into three lots with varying scopes and specifications, each evaluated based on a blend of quality (60%) and price (40%). The procurement framework allows for a contract duration of up to 48 months, including possible extensions.

This tender offers significant opportunities for businesses specialising in retail design, shopfitting, and construction services. It is particularly suited for small and medium-sized enterprises (SMEs) that can deliver high-quality design and fit-out services, as evidenced by the awarded contracts to multiple SME suppliers such as Nicoll Russell Studios Ltd, JCD Architects, and Bentleys Shopfitting Ltd. By securing contracts within this framework, businesses can expand their portfolio within the culturally rich and heritage-focused projects managed by Historic Environment Scotland, thus driving business growth and broader market engagement.

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Notice Title

Retail Shop Design & Fit-Out Framework

Notice Description

Retail Shop Design & Fit-Out Framework

Lot Information

Retail Shop Design Services

The scope of Lot 1 will include the provision of design services from concept through to full detailed drawings which will then be used by the Build Contractor for manufacture and installation. For the full specification of requirements please see the attached documentation.

Renewal: The contract duration is 24-months, with the option to extend for up to an additional two 12-month periods (2+1+1). The total possible contract length will therefore be 48 months. The Contracting Authority reserves the right to utilise the extension periods at its discretion, and on a lot by lot basis.

Fit Out, Manufacture and Install Services

The scope of this Lot will include build and refurbishment services and involve the repair and maintenance of existing installations together with a requirement for new retail outlets, and related works throughout the HES estate. For full details on the specification for this Lot please see the attached documentation.

Renewal: The contract duration is 24-months, with the option to extend for up to an additional two 12-month periods (2+1+1). The total possible contract length will therefore be 48 months. The Contracting Authority reserves the right to utilise the extension periods at its discretion, and on a lot by lot basis.

Design and Fit Out, Manufacture and Install Services

The Specific requirements this Lot will include the provision of design services from concept through to full detailed drawings for use in manufacture and installation. There will also be a build and refurbishment requirement that will involve the repair and maintenance of existing installations together with a requirement for new retail outlets, and related works throughout the HES estate. For the full specification for this Lot please see the attached documentation.

Renewal: The contract duration is 24-months, with the option to extend for up to an additional two 12-month periods (2+1+1). The total possible contract length will therefore be 48 months. The Contracting Authority reserves the right to utilise the extension periods at its discretion, and on a lot by lot basis.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000739961
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC519723
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

71 - Architectural, construction, engineering and inspection services


CPV Codes

45400000 - Building completion work

71220000 - Architectural design services

Notice Value(s)

Tender Value
£2,270,000 £1M-£10M
Lots Value
£2,270,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Dec 20241 years ago
Submission Deadline
19 Jun 2024Expired
Future Notice Date
Not specified
Award Date
6 Nov 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
48 months from contract award

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
HISTORIC ENVIRONMENT SCOTLAND
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH9 1SH
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland

Local Authority
City of Edinburgh
Electoral Ward
Southside/Newington
Westminster Constituency
Edinburgh South

Supplier Information

Number of Suppliers
8
Supplier Names

BENTLEYS SHOPFITTING

CUBIT DESIGN

EFFECTIVE VISUAL MARKETING LTD T/A EVM

IZON PROJECTS

JCD ARCHITECTS

NICOLL RUSSELL STUDIOS

OBERLANDERS GROUP

UMBER + OCHRE WORKSHOP

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY505315&idx=19",
                "datePublished": "2024-06-10T17:53:34Z",
                "dateModified": "2024-06-10T17:53:34Z",
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            {
                "id": "MAY505315-20",
                "title": "Document 4c - Lot 3 Pricing Schedule",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY505315&idx=20",
                "datePublished": "2024-07-03T09:55:34Z",
                "dateModified": "2024-07-03T09:55:34Z",
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            {
                "id": "DEC519723",
                "documentType": "awardNotice",
                "title": "Retail Shop Design & Fit-Out Framework",
                "description": "Retail Shop Design & Fit-Out Framework",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC519723",
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                "id": "1",
                "title": "Retail Shop Design Services",
                "description": "The scope of Lot 1 will include the provision of design services from concept through to full detailed drawings which will then be used by the Build Contractor for manufacture and installation. For the full specification of requirements please see the attached documentation.",
                "status": "complete",
                "value": {
                    "amount": 150000,
                    "currency": "GBP"
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                "awardCriteria": {
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                            "name": "Quality",
                            "description": "60"
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                "submissionTerms": {
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                "contractPeriod": {
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                    "description": "The contract duration is 24-months, with the option to extend for up to an additional two 12-month periods (2+1+1). The total possible contract length will therefore be 48 months. The Contracting Authority reserves the right to utilise the extension periods at its discretion, and on a lot by lot basis."
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            {
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                "title": "Fit Out, Manufacture and Install Services",
                "description": "The scope of this Lot will include build and refurbishment services and involve the repair and maintenance of existing installations together with a requirement for new retail outlets, and related works throughout the HES estate. For full details on the specification for this Lot please see the attached documentation.",
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                "value": {
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                "title": "Design and Fit Out, Manufacture and Install Services",
                "description": "The Specific requirements this Lot will include the provision of design services from concept through to full detailed drawings for use in manufacture and installation. There will also be a build and refurbishment requirement that will involve the repair and maintenance of existing installations together with a requirement for new retail outlets, and related works throughout the HES estate. For the full specification for this Lot please see the attached documentation.",
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        "otherRequirements": {
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        "selectionCriteria": {
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                    "description": "HES use Scotbis, an independent provider of business credit reports, to assess the financial standing of tenderers. The overall aim of this assessment is to ensure, as far as possible, that any potential Supplier will not have financial difficulties that endanger their ability to perform the Contract. If financial information cannot be gained from that source Historic Environment Scotland will request that you provide full audited accounts for the last two full financial year. If Suppliers cannot provide any of the assurances as detailed above, and it is determined by HES that your financial strength is not adequate, then your company may not pass the financial evaluation. If you can provide the assurances as detailed above, HES may explore these options with you before determining whether your company can be taken forward in this procurement exercise. Bank details may also be sought to support the above.",
                    "minimum": "With reference to SPD (Scotland) question 4B.5, it is a requirement of this contract that bidders hold, or can commit to obtain, prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below, which are applicable to all lots: - Public Liability - minimum cover 10,000,000 GBP - Employers' Liability - minimum cover 5,000,000 GBP - Professional Risk Indemnity - minimum cover 1,000,000 GBP"
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        "classification": {
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            "scheme": "CPV"
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        "hasRecurrence": true,
        "recurrence": {
            "description": "48 months from contract award"
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        "legalBasis": {
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            "scheme": "CELEX"
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                        "where": {
                            "section": "IV.2.7",
                            "label": "Conditions for opening of tenders"
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                "id": "amd-27",
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    "language": "EN",
    "description": "The Contracting Authority reserves the right to award this framework at its sole discretion to a single supplier or multiple suppliers on each Lot. The Contracting Authority reserves the right to award the framework in whole or in part or not at all. The Contracting Authority offers no guarantee that any level of business or continuity of business will be transacted under the Framework Agreement and the Contracting Authority shall not be bound to place any orders or to provide continuity of orders under the Framework Agreement. The Contracting Authority reserves the right to award the Lots separately, and to not award the framework in its entirety at the one time. Bidders are advised that the envisaged maximum number of participants that might be appointed to the proposed Framework set out in section IV.1.3 of this Contract Notice is purely indicative. Historic Environment Scotland reserves the right to appoint more or less bidders than the envisaged number. Historic Environment Scotland will not sign up to a supplier's terms and conditions and will not negotiate at either point of award or post contract award. (SC Ref:785016)",
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            "id": "HES/C/4221-1",
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                    "id": "org-203",
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