Award

Fixed Period Contract HR Support Services

SEIRBHEIS NAM MEADHANAN GÀIDHLIG (THE GAELIC MEDIA SERVICE)

This public procurement record has 2 releases in its history.

Summary of the contracting process

The procurement process for the Fixed Period Contract HR Support Services was conducted by Seirbheis nam Meadhanan Gàidhlig (The Gaelic Media Service), a central purchasing body under the Broadcasting Act 1990 in the broadcasting industry, based in Stornoway, Isle of Lewis, UK. The tender, which was initiated on 27th October 2023, has reached the award stage. The contracting authority has awarded the contract to Arena HR Ltd on 29th September 2023.

This tender for HR Support Services offers business growth opportunities for service providers specialized in HR support services. The contract requires some onsite presence in Stornoway and Glasgow. Companies with expertise in advising on employee matters, managing formal correspondence, overseeing recruitment processes, and producing HR reports are well-suited to compete. The procurement method used was an open procedure, allowing for a competitive bidding process. The deadline for bid submission was on 4th September 2023.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Fixed Period Contract HR Support Services

Notice Description

Applications are invited from service providers with expertise and knowledge to provide HR Support services. Some onsite presence in Stornoway and Glasgow will be required and should be factored into pricing.

Lot Information

Lot 1

Applications are invited from service providers with expertise and knowledge to provide HR Support services. Some onsite presence in Stornoway and Glasgow will be required and should be factored into pricing. Bidders will be expected to: - Advise the Chief Executive, senior management team and line managers on employee matters such as remuneration, redundancy, recruitment, employment best practice, workforce/succession planning and employee matters requiring remedy or action. - Manage formal correspondence between line managers and employees on matters of terms and conditions, salary, joining and exit events. - Deal with correspondence and processes in relation to new starts, leavers, absence, maternity and paternity leave, secondments or placements to other organisations, entitlements etc as they arise. - Oversee recruitment processes, including contributing to job descriptions, job adverts and attraction strategies as well as ensuring due process. -To review, manage and keep up to date: - Employee contracts - Employee files - Staff handbook (twice yearly) - Recruitment policy and procedures - Employment practices and procedures. - Advise in relation to disciplinary, grievance or other matters in which employee rights are in point (although this may also be sourced from legal advisers). - Produce quarterly HR reports on specific topics for management and board.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000740717
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT491394
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

79414000 - Human resources management consultancy services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
27 Oct 20232 years ago
Submission Deadline
4 Sep 2023Expired
Future Notice Date
Not specified
Award Date
29 Sep 20232 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
SEIRBHEIS NAM MEADHANAN GÀIDHLIG (THE GAELIC MEDIA SERVICE)
Contact Name
Not specified
Contact Email
tender@mgalba.com
Contact Phone
+44 851705550

Buyer Location

Locality
ISLE OF LEWIS
Postcode
HS1 2SD
Post Town
Outer Hebrides
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM64 Na h-Eileanan Siar

Local Authority
Na h-Eileanan Siar
Electoral Ward
Steòrnabhagh a Deas
Westminster Constituency
Na h-Eileanan an Iar

Supplier Information

Number of Suppliers
1
Supplier Name

ARENA HR

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000740717-2023-10-27T00:00:00Z",
    "date": "2023-10-27T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000740717",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-144",
            "name": "Seirbheis nam Meadhanan Gaidhlig (The Gaelic Media Service)",
            "identifier": {
                "legalName": "Seirbheis nam Meadhanan Gaidhlig (The Gaelic Media Service)"
            },
            "address": {
                "streetAddress": "Seaforth Road, Stornoway",
                "locality": "Isle of Lewis",
                "region": "UKM64",
                "postalCode": "HS1 2SD"
            },
            "contactPoint": {
                "email": "tender@mgalba.com",
                "telephone": "+44 851705550",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body established under the Broadcasting Act 1990",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "Broadcasting",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.mgalba.com"
            }
        },
        {
            "id": "org-28",
            "name": "Stornoway Sheriff Court",
            "identifier": {
                "legalName": "Stornoway Sheriff Court"
            },
            "address": {
                "streetAddress": "Sheriff Court House, 9 Lewis Street",
                "locality": "Stornoway",
                "postalCode": "HS1 2JF"
            },
            "contactPoint": {
                "email": "stornoway@scotcourts.gov.uk",
                "telephone": "+44 1851702231",
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-74",
            "name": "Seirbheis nam Meadhanan Gaidhlig (The Gaelic Media Service)",
            "identifier": {
                "legalName": "Seirbheis nam Meadhanan Gaidhlig (The Gaelic Media Service)"
            },
            "address": {
                "streetAddress": "Seaforth Road, Stornoway",
                "locality": "Isle of Lewis",
                "region": "UKM64",
                "postalCode": "HS1 2SD"
            },
            "contactPoint": {
                "email": "tender@mgalba.com",
                "telephone": "+44 851705550",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body established under the Broadcasting Act 1990",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "Broadcasting",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.mgalba.com"
            }
        },
        {
            "id": "org-75",
            "name": "Arena HR Ltd",
            "identifier": {
                "legalName": "Arena HR Ltd"
            },
            "address": {
                "streetAddress": "Ingram Enterprise Centre,, John Finnie Street",
                "locality": "Kilmarnock",
                "region": "UKM93",
                "postalCode": "KA1 1DD"
            },
            "contactPoint": {
                "telephone": "+44 7805332236"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-76",
            "name": "Stornoway Sheriff Court",
            "identifier": {
                "legalName": "Stornoway Sheriff Court"
            },
            "address": {
                "streetAddress": "9 Lewis Street",
                "locality": "Stornoway",
                "postalCode": "HS1 2JF"
            },
            "contactPoint": {
                "email": "stornoway@scotcourts.gov.uk",
                "telephone": "+44 1851702231",
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Seirbheis nam Meadhanan Gaidhlig (The Gaelic Media Service)",
        "id": "org-74"
    },
    "tender": {
        "id": "ocds-r6ebe6-0000740717",
        "title": "Fixed Period Contract HR Support Services",
        "description": "Applications are invited from service providers with expertise and knowledge to provide HR Support services. Some onsite presence in Stornoway and Glasgow will be required and should be factored into pricing.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "79414000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "The work can be undertaken remotely, however some onsite presence in our Stornoway and Glasgow offices will be expected."
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM64"
                    },
                    {
                        "region": "UKM64"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2023-09-04T14:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2023-09-04T17:00:00Z"
        },
        "documents": [
            {
                "id": "AUG485238",
                "documentType": "contractNotice",
                "title": "Fixed Period Contract HR Support Services",
                "description": "Applications are invited from service providers with expertise and knowledge to provide HR Support services. Some onsite presence in Stornoway and Glasgow will be required and should be factored into pricing.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG485238",
                "format": "text/html"
            },
            {
                "id": "AUG485238-1",
                "title": "Fixed Period Contract HR Support Services",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG485238&idx=1",
                "datePublished": "2023-08-03T16:54:06Z",
                "dateModified": "2023-08-03T16:54:06Z",
                "format": "application/pdf"
            },
            {
                "id": "AUG485238-2",
                "title": "Additional questions and answers relating to this tender.",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG485238&idx=2",
                "datePublished": "2023-08-17T21:27:00Z",
                "dateModified": "2023-08-17T21:27:00Z",
                "format": "application/pdf"
            },
            {
                "id": "OCT491394",
                "documentType": "awardNotice",
                "title": "Fixed Period Contract HR Support Services",
                "description": "Applications are invited from service providers with expertise and knowledge to provide HR Support services. Some onsite presence in Stornoway and Glasgow will be required and should be factored into pricing.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT491394",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Applications are invited from service providers with expertise and knowledge to provide HR Support services. Some onsite presence in Stornoway and Glasgow will be required and should be factored into pricing. Bidders will be expected to: - Advise the Chief Executive, senior management team and line managers on employee matters such as remuneration, redundancy, recruitment, employment best practice, workforce/succession planning and employee matters requiring remedy or action. - Manage formal correspondence between line managers and employees on matters of terms and conditions, salary, joining and exit events. - Deal with correspondence and processes in relation to new starts, leavers, absence, maternity and paternity leave, secondments or placements to other organisations, entitlements etc as they arise. - Oversee recruitment processes, including contributing to job descriptions, job adverts and attraction strategies as well as ensuring due process. -To review, manage and keep up to date: - Employee contracts - Employee files - Staff handbook (twice yearly) - Recruitment policy and procedures - Employment practices and procedures. - Advise in relation to disciplinary, grievance or other matters in which employee rights are in point (although this may also be sourced from legal advisers). - Produce quarterly HR reports on specific topics for management and board.",
                "status": "complete",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": false
            }
        ],
        "bidOpening": {
            "date": "2023-09-04T17:00:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "submissionTerms": {
            "languages": [
                "en",
                "gd"
            ]
        },
        "classification": {
            "id": "79414000",
            "scheme": "CPV"
        },
        "hasRecurrence": false
    },
    "language": "EN",
    "description": "(SC Ref:748646)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000740717"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000740717"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Award Notice",
    "awards": [
        {
            "id": "ocds-r6ebe6-0000740717-1",
            "suppliers": [
                {
                    "id": "org-75",
                    "name": "Arena HR Ltd"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "ocds-r6ebe6-0000740717-1",
            "awardID": "ocds-r6ebe6-0000740717-1",
            "status": "active",
            "dateSigned": "2023-09-29T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "185",
                "measure": "lowestValidBidValue",
                "value": 21600
            },
            {
                "id": "186",
                "measure": "highestValidBidValue",
                "value": 124320
            },
            {
                "id": "187",
                "measure": "bids",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "188",
                "measure": "smeBids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "189",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "190",
                "measure": "foreignBidsFromNonEU",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "191",
                "measure": "electronicBids",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "192",
                "measure": "lowestValidBidValue",
                "value": 21600,
                "relatedLot": "1"
            },
            {
                "id": "193",
                "measure": "highestValidBidValue",
                "value": 124320,
                "relatedLot": "1"
            }
        ]
    }
}