Tender

Open Space Maintenance - Framework

CLYDEBANK HOUSING ASSOCIATION LIMITED

This public procurement record has 2 releases in its history.

Tender

14 Dec 2023 at 00:00

Planning

21 Aug 2023 at 00:00

Summary of the contracting process

The Clydebank Housing Association Limited has issued a tender for Open Space Maintenance - Framework. The procurement process is currently in the tender stage, with a deadline for submissions on January 22, 2024. The total contract value is £500,000 GBP. The procurement method is an open procedure under the services category. The tender is focused on providing maintenance services for approximately 20 open space areas in the UKM81 region. The contracting authority is the Clydebank Housing Association Limited based in Clydebank, UK.

This tender for Open Space Maintenance - Framework presents a growth opportunity for businesses in the services sector, particularly those specializing in open space maintenance. Companies providing maintenance of grassed areas, shrub beds, and woodland would be well-suited to compete for this contract. Interested parties must submit their bids electronically through the designated platform by the deadline. The contract includes performance terms with KPIs specified in the contract documents and requires staff names and qualifications. Community benefits are incorporated into the requirement, offering additional value to successful contractors.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Open Space Maintenance - Framework

Notice Description

Open Space Maintenance Framework 2024 - 2028

Lot Information

Lot 1

The service is Open Space Maintenance to approximately 20 areas, generally the works will comprise the regular Open Space Maintenance of grassed areas, rough grassed areas, shrub beds, isolated trees and woodland in accordance with a maintenance schedule which will be attached to the main contract documents. The Contract consists of 16 visits between 1st march and 31st October and monthly visits over winter 1st November and 28th February (4 visits). It also includes for 20 visits for gritting works to 4 schemes when weather is recorded to be below 0.5 degrees.. See attached ITT

Renewal: The contract will be 24 months contract with option of 2 x single year extensions to a maximum of 48 months.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000742253
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC494871
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
OJEU - F2 - Contract Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services


CPV Codes

77314000 - Grounds maintenance services

Notice Value(s)

Tender Value
£500,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 Dec 20232 years ago
Submission Deadline
22 Jan 2024Expired
Future Notice Date
18 Sep 2023Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
As per the "ITT - SPD & Price Quality Method Statement & Scoring Evaluation - OSM Final"

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
CLYDEBANK HOUSING ASSOCIATION LIMITED
Contact Name
Jack Devlin
Contact Email
info@clydebank-ha.org.uk
Contact Phone
+44 1419411044

Buyer Location

Locality
CLYDEBANK
Postcode
G81 1BL
Post Town
Glasgow
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM31 East Dunbartonshire and West Dunbartonshire
Delivery Location
TLM81 East Dunbartonshire, West Dunbartonshire, and Helensburgh and Lomond

Local Authority
West Dunbartonshire
Electoral Ward
Clydebank Waterfront
Westminster Constituency
West Dunbartonshire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000742253-2023-12-14T00:00:00Z",
    "date": "2023-12-14T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000742253",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-10",
            "name": "Clydebank Housing Association Limited",
            "identifier": {
                "legalName": "Clydebank Housing Association Limited"
            },
            "address": {
                "streetAddress": "77-83 Kilbowie Road",
                "locality": "Clydebank",
                "region": "UKM81",
                "postalCode": "G81 1BL"
            },
            "contactPoint": {
                "name": "Jack Devlin",
                "email": "Info@clydebank-ha.org.uk",
                "telephone": "+44 1419411044",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Housing Association",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.clydebank-ha.org.uk"
            }
        },
        {
            "id": "org-65",
            "name": "Clydebank Housing Association Limited",
            "identifier": {
                "legalName": "Clydebank Housing Association Limited"
            },
            "address": {
                "streetAddress": "77-83 Kilbowie Road",
                "locality": "Clydebank",
                "region": "UKM81",
                "postalCode": "G81 1BL"
            },
            "contactPoint": {
                "name": "Jack Devlin",
                "email": "Info@clydebank-ha.org.uk",
                "telephone": "+44 1419411044",
                "url": "http://www.publiccontractsscotland.gov.uk/"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Housing Association",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.clydebank-ha.org.uk"
            }
        },
        {
            "id": "org-34",
            "name": "Glasgow Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Glasgow Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "streetAddress": "1 Carlton Place",
                "locality": "Glasgow",
                "postalCode": "G5 9TW"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Clydebank Housing Association Limited",
        "id": "org-65"
    },
    "planning": {
        "documents": [
            {
                "id": "AUG486420",
                "documentType": "plannedProcurementNotice",
                "title": "Open Space Maintenance - PIN",
                "description": "PIN Purpose Clydebank Housing Association (CHA) are seeking information and feedback from the marketplace on our ideas and thoughts of the Open Space Maintenance Measured Term Contract (MTC) 2023 - 2028 (5 years) or Framework 2023 - 2027 (4 years).",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG486420",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "ocds-r6ebe6-0000742253",
        "title": "Open Space Maintenance - Framework",
        "description": "Open Space Maintenance Framework 2024 - 2028",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "77314000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM81"
                    },
                    {
                        "region": "UKM81"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "AUG486420-1",
                "title": "OSM - Scope of PIN - Final",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG486420&idx=1",
                "datePublished": "2023-08-21T11:35:08Z",
                "dateModified": "2023-08-21T11:35:08Z",
                "format": "application/pdf"
            },
            {
                "id": "AUG486420-2",
                "title": "PIN - 20 Open Space Areas Details",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG486420&idx=2",
                "datePublished": "2023-08-21T11:35:08Z",
                "dateModified": "2023-08-21T11:35:08Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "DEC494871",
                "documentType": "contractNotice",
                "title": "Open Space Maintenance - Framework",
                "description": "Open Space Maintenance Framework 2024 - 2028",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC494871",
                "format": "text/html"
            },
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "DEC494871-1",
                "title": "Tender & Pricing Docs",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC494871&idx=1",
                "datePublished": "2023-12-14T11:20:13Z",
                "dateModified": "2023-12-14T11:20:13Z",
                "format": "application/x-zip-compressed"
            },
            {
                "id": "DEC494871-2",
                "title": "ITT - SPD & Price Quality Method Statement & Scoring Evaluation - OSM Final",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC494871&idx=2",
                "datePublished": "2023-12-14T11:20:13Z",
                "dateModified": "2023-12-14T11:20:13Z",
                "format": "application/pdf"
            },
            {
                "id": "DEC494871-3",
                "title": "SPD (Scotland) Document - Global Questions CHA",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC494871&idx=3",
                "datePublished": "2023-12-14T11:20:13Z",
                "dateModified": "2023-12-14T11:20:13Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "DEC494871-4",
                "title": "CB Clause for % contribution on Framework in Word",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC494871&idx=4",
                "datePublished": "2024-01-08T12:14:02Z",
                "dateModified": "2024-01-08T12:14:02Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "The service is Open Space Maintenance to approximately 20 areas, generally the works will comprise the regular Open Space Maintenance of grassed areas, rough grassed areas, shrub beds, isolated trees and woodland in accordance with a maintenance schedule which will be attached to the main contract documents. The Contract consists of 16 visits between 1st march and 31st October and monthly visits over winter 1st November and 28th February (4 visits). It also includes for 20 visits for gritting works to 4 schemes when weather is recorded to be below 0.5 degrees.. See attached ITT",
                "status": "active",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "50%"
                        },
                        {
                            "type": "cost",
                            "name": "Cost of Service",
                            "description": "50%"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract will be 24 months contract with option of 2 x single year extensions to a maximum of 48 months."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2023-09-18T00:00:00Z"
        },
        "coveredBy": [
            "GPA"
        ],
        "classification": {
            "id": "77314000",
            "scheme": "CPV"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "value": {
            "amount": 500000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk/",
        "tenderPeriod": {
            "endDate": "2024-01-22T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2024-01-22T12:00:00Z"
        },
        "bidOpening": {
            "date": "2024-01-22T12:00:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "KPIs as per the Contract Documents"
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "As stated in the \"ITT - SPD & Price Quality Method Statement & Scoring Evaluation - OSM Final\""
                },
                {
                    "type": "technical",
                    "description": "Execution of the service is reserved to a particular profession"
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 2,
                "periodRationale": "N/A"
            }
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "As per the \"ITT - SPD & Price Quality Method Statement & Scoring Evaluation - OSM Final\""
        }
    },
    "language": "EN",
    "description": "Number of Contractors for the Framework This Framework will have a maximum of 2 providers appointed to the framework. The highest-ranking bidder will not have exclusive rights on any of the works under this framework. The Association reserve the right to award works to 2nd ranked contractor as required. The Association reserve the right to directly award works to the 1st and 2nd ranked contractor as they wish. The Association reserves the right to issues works to any the two (2) successful contractors as they determine is applicable for their needs as though the framework was unranked. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=753261. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: As per the Contract Documents (SC Ref:753261)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000742253"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000742253"
        }
    ],
    "noticetype": "OJEU - F2 - Contract Notice",
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2023/S 000-024478"
        }
    ]
}