Award

Fire Safety Advice and Expertise

THE CITY OF EDINBURGH COUNCIL

This public procurement record has 2 releases in its history.

Award

23 May 2024 at 00:00

Tender

27 Sep 2023 at 00:00

Summary of the contracting process

The City of Edinburgh Council has awarded a contract for Fire Safety Advice and Expertise. The Council sought suitably qualified organisations to provide industry-level expertise on fire safety for a 3-year period with possible extension. The procurement stage was an open procedure. The main procurement category was services, with an estimated value of GBP 200,000 over 4 years. The contract was signed on 15th April 2024.

This tender presents opportunities for organisations experienced in fire safety to provide services to The City of Edinburgh Council. Businesses offering assurance audit, legislative advice, industry-specific guidance, and on-site inspections would be suitable competitors. The framework will be mainly utilized for residential properties but may extend to commercial spaces. Interested businesses should focus on quality services to meet the Council's requirements and may benefit from framework agreements.

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Notice Title

Fire Safety Advice and Expertise

Notice Description

The City of Edinburgh Council is seeking to establish a Framework of up to 3 suitably qualified and experienced organisations to deliver fire safety advice and expertise for a period of 3 years with the option to extend for a further year. Fire Safety expertise. The Council requires advice to provide immediate industry level expertise to all aspects of fire safety in times of urgent need and planned inspections in either a housing repair or capital programme environment. The full specification is contained within the tender package and includes, but is not limited to, the following services: - Assurance/performance audit - Legislative advice and guidance including support for emergency planning or further development of Business Continuity Plans or processes - Providing specific industry legislative guidance, advice, and training not available in-house. - Onsite inspections of contractors' work will also be required. - Support in the writing of specifications, procedural/practice statements to meet legislative or industry standards. - In the event of major disruptions or emergency situations, support for the Council in its activities as required to cope with the emergency This framework will predominantly utilised to support the Council's residential stock, however, may be used for commercial properties also.

Lot Information

Lot 1

The City of Edinburgh Council is seeking to establish a Framework of up to 3 suitably qualified and experienced organisations to deliver fire safety advice and expertise for a period of 3 years with the option to extend for a further year. Fire Safety expertise. The Council requires advice to provide immediate industry level expertise to all aspects of fire safety in times of urgent need and planned inspections in either a housing repair or capital programme environment. The full specification is contained within the tender package and includes, but is not limited to, the following services: - Assurance/performance audit - Legislative advice and guidance including support for emergency planning or further development of Business Continuity Plans or processes - Providing specific industry legislative guidance, advice, and training not available in-house. - Onsite inspections of contractors' work will also be required. - Support in the writing of specifications, procedural/practice statements to meet legislative or industry standards. - In the event of major disruptions or emergency situations, support for the Council in its activities as required to cope with the emergency This framework will predominantly utilised to support the Council's residential stock, however, may be used for commercial properties also. The estimated value of the framework is GBP200,000 over the 4 year duration. Full details can be found by noting your interest and downloading the tender documentation.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000743581
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY505836
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

75 - Administration, defence and social security services


CPV Codes

71317100 - Fire and explosion protection and control consultancy services

75251110 - Fire-prevention services

Notice Value(s)

Tender Value
£200,000 £100K-£500K
Lots Value
£200,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£200,000 £100K-£500K

Notice Dates

Publication Date
23 May 20241 years ago
Submission Deadline
20 Oct 2023Expired
Future Notice Date
Not specified
Award Date
15 Apr 20242 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
THE CITY OF EDINBURGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH8 8BG
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh

Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
3
Supplier Names

D S FIRE SAFETY

HYDROCK CONSULTANTS

PARTB GROUP

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP489175&idx=3
    27th September 2023 - Volume 1 - Fire Safety Advice - ITT Tenderers Submission
  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP489175&idx=4
    27th September 2023 - Volume 2 - Fire Safety Advice - Specification
  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP489175&idx=5
    27th September 2023 - Volume 3 - Fire Safety Advice - Pricing Schedule
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP489175
    Fire Safety Advice and Expertise - The City of Edinburgh Council is seeking to establish a Framework of up to 3 suitably qualified and experienced organisations to deliver fire safety advice and expertise for a period of 3 years with the option to extend for a further year. Fire Safety expertise. The Council requires advice to provide immediate industry level expertise to all aspects of fire safety in times of urgent need and planned inspections in either a housing repair or capital programme environment. The full specification is contained within the tender package and includes, but is not limited to, the following services: - Assurance/performance audit - Legislative advice and guidance including support for emergency planning or further development of Business Continuity Plans or processes - Providing specific industry legislative guidance, advice, and training not available in-house. - Onsite inspections of contractors' work will also be required. - Support in the writing of specifications, procedural/practice statements to meet legislative or industry standards. - In the event of major disruptions or emergency situations, support for the Council in its activities as required to cope with the emergency This framework will predominantly utilised to support the Council's residential stock, however, may be used for commercial properties also.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY505836
    Fire Safety Advice and Expertise - The City of Edinburgh Council is seeking to establish a Framework of up to 3 suitably qualified and experienced organisations to deliver fire safety advice and expertise for a period of 3 years with the option to extend for a further year. Fire Safety expertise. The Council requires advice to provide immediate industry level expertise to all aspects of fire safety in times of urgent need and planned inspections in either a housing repair or capital programme environment. The full specification is contained within the tender package and includes, but is not limited to, the following services: - Assurance/performance audit - Legislative advice and guidance including support for emergency planning or further development of Business Continuity Plans or processes - Providing specific industry legislative guidance, advice, and training not available in-house. - Onsite inspections of contractors' work will also be required. - Support in the writing of specifications, procedural/practice statements to meet legislative or industry standards. - In the event of major disruptions or emergency situations, support for the Council in its activities as required to cope with the emergency This framework will predominantly utilised to support the Council's residential stock, however, may be used for commercial properties also.

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    "description": "CONTRACT SPECIFIC MANDATORY CRITERIA Part IV: Selection criteria - C: Technical and Professional Ability - Prompt Payment - Question 4C.4 - It is a mandatory requirement of this Framework that a prompt payment clause is present in all Contracts used in the delivery of the requirements. This ensures payment of sub-contractors at all stages of the supply chain within 30 days and includes an obligation to provide a point of contact for sub-contractors to refer to in the case of payment difficulties. This will require active monitoring of payment performance as well as the provision of evidence and reports to the Council on request or as contractually scheduled. Bidders should confirm that this condition will be met within the response to this question. Part IV: Selection criteria - C: Technical and Professional Ability - Living Wage Payment - Question 4C.4 Tenderers are asked to confirm that they will pay staff that are involved in the delivery of the [framework agreement / contract, and/or any subsequent call off contract] (including any agency or sub-contractor staff) directly involved in the delivery of the [framework agreement / contract, and/or any subsequent call off contract]), at least the real Living Wage. Part IV: Selection criteria - C: Environmental Management Measures - Question 4C.7 - Bidders will be required to provide evidence that their organisation has taken steps to build their awareness of the climate change emergency and how they will respond. Accepted evidence includes but is not limited to the provision of a carbon reduction plan Where a Tenderer's response is of a less than the acceptable standard, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer's suitability to proceed in the competition. Part IV: Selection criteria - D: Quality Assurance Schemes & Environmental Management - Question 4D.1 - It is a mandatory requirement that Tendering Organisations with more than 5 employees have in place a Health & Safety Policy which is approved at a senior level within the Organisation and is reviewed regularly. Bidders should confirm that this condition has been met within the response to this question. Where a Bidder does not have a Health & Safety Policy and is required to do so, the Council may exclude the Bidder from the competition (SC Ref:767379)",
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    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
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                {
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            "dateSigned": "2024-04-15T00:00:00Z"
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