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Winter Festivals

The City of Edinburgh Council

This public procurement record has 3 releases in its history.

Award

03 Feb 2025 at 00:00

OJEU - F21 - Social And other Specific Services (Public Contracts)
Tender

16 Oct 2023 at 01:00

OJEU - F21 - Social And other Specific Services (Public Contracts)
Planning

04 Oct 2023 at 01:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

The City of Edinburgh Council has awarded a contract for the provision of event services for Edinburgh's Winter Festivals, specifically Edinburgh’s Hogmanay Festival and Edinburgh’s Christmas. The contract, valued at GBP 3,249,824 and awarded to Unique Assembly Ltd, aims to enhance the city's festive offerings with a varied programme of activities, events, attractions, and celebrations. The procurement was carried out under the Light Touch Regime using a limited procedure without prior publication of a call for competition. The services will be delivered in Edinburgh, with the contract period starting from March/April 2024 and covering future festivals until 2026, subject to extensions.

This tender is a significant opportunity for businesses in the event management, hospitality, and entertainment sectors. It offers substantial potential for growth by participating in high-profile events that attract both local and international visitors. SMEs with experience in large-scale event production and those capable of providing innovative, immersive experiences would be well-suited to compete for future opportunities under this contract. Additionally, this procurement process underlines the importance of community engagement and environmental sustainability, reflecting the city’s commitment to delivering high-quality, inclusive public services.

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Notice Information

Notice Title

Winter Festivals

Notice Description

Award of Contract for the Provision of Event Services for Edinburgh's Winter Festivals (Edinburgh's Hogmanay Festival and Edinburgh's Christmas) These Festivals offer a rich and varied programme of activities, events, attractions and celebrations designed to provide magical experiences for visitors and residents alike. This requirement is being published under the Light Touch Regime

Lot Information

Lot 1

Historically, Edinburgh's Christmas has taken place over a six-week period from around the third weekend in November to around the 6th of January, at locations in and around the city centre. Previous activities have included a market offer, fairground, family attractions and an ice rink. Edinburgh's Hogmanay Festival is an internationally renowned New Year event. Edinburgh's Hogmanay Festival has been a 3-day event centred around celebrations on 31st December. The Festival provides unrivalled promotion for the city and images of the midnight fireworks display have previously been broadcast around the world, attracting significant international audiences and awareness. Previous activities have included a street party, concerts in Princes Street Gardens, a torchlight procession and an open-air ceilidh. In 2021, an extensive public consultation on the future of the winter festivals (Christmas and Hogmanay) was undertaken which is reflected within the specification for the service. It is the intention that any Contract resulting from this procurement process will commence in March/April 2024 to service the 2024/25 requirement for Edinburgh's Christmas and 2025/26 onwards requirement for a combined Edinburgh's Christmas and Edinburgh's Hogmanay. The Contract term will be for an initial period of three years with two optional one year extensions undertaken at the sole discretion of the City of Edinburgh Council (the Council).. This requirement shall involve negotiations. Please download the SPD and accompanying information on PCS-T for full details

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000745724
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB523000
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
OJEU - F21 - Social And other Specific Services (Public Contracts)
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952000 - Event services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£3,249,824 £1M-£10M

Notice Dates

Publication Date
3 Feb 20251 years ago
Submission Deadline
31 Oct 2023Expired
Future Notice Date
9 Oct 2023Expired
Award Date
30 Jan 20251 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The City of Edinburgh Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH8 8BG
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

Unique Assembly Ltd

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT489687
    Winter Festivals - Provision of Edinburgh's Winter Festivals (Edinburgh's Hogmanay Festival and Edinburgh's Christmas) offer a rich and varied programme of activities, events, attractions and celebrations designed to provide magical experiences for visitors and residents alike.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT490535
    Winter Festivals - Provision of Event Services for Edinburgh's Winter Festivals (Edinburgh's Hogmanay Festival and Edinburgh's Christmas) These Festivals offer a rich and varied programme of activities, events, attractions and celebrations designed to provide magical experiences for visitors and residents alike. This requirement is being published under the Light Touch Regime
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB523000
    Winter Festivals - Award of Contract for the Provision of Event Services for Edinburgh's Winter Festivals (Edinburgh's Hogmanay Festival and Edinburgh's Christmas) These Festivals offer a rich and varied programme of activities, events, attractions and celebrations designed to provide magical experiences for visitors and residents alike. This requirement is being published under the Light Touch Regime

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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