Winter Festivals

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000745724-2025-02-03T00:00:00Z",
    "date": "2025-02-03T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000745724",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-21",
            "name": "The City of Edinburgh Council",
            "identifier": {
                "legalName": "The City of Edinburgh Council"
            },
            "address": {
                "streetAddress": "Waverley Court, 4 East Market Street",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH8 8BG"
            },
            "contactPoint": {
                "name": "Lynn Hemsley",
                "email": "lynn.hemsley@edinburgh.gov.uk",
                "telephone": "+44 1314693922",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.edinburgh.gov.uk"
            }
        },
        {
            "id": "org-22",
            "name": "Sheriff Court",
            "identifier": {
                "legalName": "Sheriff Court"
            },
            "address": {
                "streetAddress": "Sheriff Court House 27 Chambers Street",
                "locality": "Edinburgh",
                "postalCode": "EH1 1LB"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-18",
            "name": "The City of Edinburgh Council",
            "identifier": {
                "legalName": "The City of Edinburgh Council"
            },
            "address": {
                "streetAddress": "Waverley Court, 4 East Market Street",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH8 8BG"
            },
            "contactPoint": {
                "name": "Brodie Smithers",
                "email": "Brodie.Smithers@edinburgh.gov.uk",
                "url": "http://www.publictendersscotland.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.edinburgh.gov.uk"
            }
        },
        {
            "id": "org-4",
            "name": "Sheriff Court",
            "identifier": {
                "legalName": "Sheriff Court"
            },
            "address": {
                "streetAddress": "Market Street",
                "locality": "Forfar",
                "postalCode": "DD8 3LA"
            },
            "contactPoint": {
                "email": "forfar@scotcourts.gov.uk",
                "telephone": "+44 1307462186",
                "url": "http://"
            },
            "roles": [
                "reviewBody",
                "mediationBody"
            ]
        },
        {
            "id": "org-3",
            "name": "The City of Edinburgh Council",
            "identifier": {
                "legalName": "The City of Edinburgh Council"
            },
            "address": {
                "streetAddress": "Waverley Court, 4 East Market Street",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH8 8BG"
            },
            "contactPoint": {
                "email": "john.youngs@edinburgh.gov.uk",
                "telephone": "+44 1314693922",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.edinburgh.gov.uk"
            }
        },
        {
            "id": "org-46",
            "name": "Unique Assembly Ltd",
            "identifier": {
                "legalName": "Unique Assembly Ltd"
            },
            "address": {
                "streetAddress": "2 Roxburgh Place",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH8 9SU"
            },
            "contactPoint": {
                "telephone": "+44 7989366830"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-6",
            "name": "Sheriff Court",
            "identifier": {
                "legalName": "Sheriff Court"
            },
            "address": {
                "locality": "Glasgow"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "The City of Edinburgh Council",
        "id": "org-3"
    },
    "planning": {
        "documents": [
            {
                "id": "OCT489687",
                "documentType": "plannedProcurementNotice",
                "title": "Winter Festivals",
                "description": "Provision of Edinburgh's Winter Festivals (Edinburgh's Hogmanay Festival and Edinburgh's Christmas) offer a rich and varied programme of activities, events, attractions and celebrations designed to provide magical experiences for visitors and residents alike.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT489687",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "CT2978",
        "title": "Winter Festivals",
        "description": "Award of Contract for the Provision of Event Services for Edinburgh's Winter Festivals (Edinburgh's Hogmanay Festival and Edinburgh's Christmas) These Festivals offer a rich and varied programme of activities, events, attractions and celebrations designed to provide magical experiences for visitors and residents alike. This requirement is being published under the Light Touch Regime",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "79952000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Edinburgh"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM75"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publictendersscotland.publiccontractsscotland.gov.uk",
        "lots": [
            {
                "id": "1",
                "description": "Historically, Edinburgh's Christmas has taken place over a six-week period from around the third weekend in November to around the 6th of January, at locations in and around the city centre. Previous activities have included a market offer, fairground, family attractions and an ice rink. Edinburgh's Hogmanay Festival is an internationally renowned New Year event. Edinburgh's Hogmanay Festival has been a 3-day event centred around celebrations on 31st December. The Festival provides unrivalled promotion for the city and images of the midnight fireworks display have previously been broadcast around the world, attracting significant international audiences and awareness. Previous activities have included a street party, concerts in Princes Street Gardens, a torchlight procession and an open-air ceilidh. In 2021, an extensive public consultation on the future of the winter festivals (Christmas and Hogmanay) was undertaken which is reflected within the specification for the service. It is the intention that any Contract resulting from this procurement process will commence in March/April 2024 to service the 2024/25 requirement for Edinburgh's Christmas and 2025/26 onwards requirement for a combined Edinburgh's Christmas and Edinburgh's Hogmanay. The Contract term will be for an initial period of three years with two optional one year extensions undertaken at the sole discretion of the City of Edinburgh Council (the Council).. This requirement shall involve negotiations. Please download the SPD and accompanying information on PCS-T for full details",
                "status": "complete",
                "contractPeriod": {
                    "durationInDays": 1080
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2023-10-09T00:00:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "The Contract shall include bond(s) payable for remediation of Parks and Greenspaces involved in Events"
        },
        "classification": {
            "id": "79952000",
            "scheme": "CPV"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "procurementMethod": "limited",
        "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
        "awardCriteriaDetails": "SPD Process and shortlisting First Tender Negotiations and Second Tender (if required) Final Tender Award",
        "tenderPeriod": {
            "endDate": "2023-10-31T12:00:00Z"
        },
        "documents": [
            {
                "id": "OCT490535",
                "documentType": "contractNotice",
                "title": "Winter Festivals",
                "description": "Provision of Event Services for Edinburgh's Winter Festivals (Edinburgh's Hogmanay Festival and Edinburgh's Christmas) These Festivals offer a rich and varied programme of activities, events, attractions and celebrations designed to provide magical experiences for visitors and residents alike. This requirement is being published under the Light Touch Regime",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT490535",
                "format": "text/html"
            },
            {
                "id": "FEB523000",
                "documentType": "awardNotice",
                "title": "Winter Festivals",
                "description": "Award of Contract for the Provision of Event Services for Edinburgh's Winter Festivals (Edinburgh's Hogmanay Festival and Edinburgh's Christmas) These Festivals offer a rich and varied programme of activities, events, attractions and celebrations designed to provide magical experiences for visitors and residents alike. This requirement is being published under the Light Touch Regime",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB523000",
                "format": "text/html"
            }
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true,
            "reductionCriteria": "Bidders must hold or for insurance commit to obtaining the following - A minimum general annual turnover of 1.5M GBP and a current ratio of 1.20 for the last two financial years - Employer's (Compulsory) Liability: 5M GBP - Public Liability: 10M GBP - All Risks Insurance (inc Events) 5M GBP - Health and Safety Policy - Climate Change Plan - In addition, providers must satisfy the Prompt Payment and Living wage requirements laid out in the SPD Further information is included within the SPD and the additional Information section of this notice"
        },
        "procedure": {
            "features": "https://www.gov.scot/policies/public-sector-procurement"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "reviewDetails": "Precise information on deadline(s) for review procedures: A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the standstill period commencing on the next day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the FTS or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into."
    },
    "language": "EN",
    "description": "A sum of 3,249,825.00 GBP has been entered into contract value on section V.2.4 for Edinburgh's Hogmanay. Please note this is not a full reflection of the contract value as the scope for Edinburgh's Christmas results in a rental income not a cost to the City of Edinburgh Council. (SC Ref:779456)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000745724"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000745724"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000745724"
        }
    ],
    "noticetype": "OJEU - F21 - Social And other Specific Services (Public Contracts)",
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2023/S 000-030490"
        }
    ],
    "awards": [
        {
            "id": "CT2978-1",
            "suppliers": [
                {
                    "id": "org-46",
                    "name": "Unique Assembly Ltd"
                }
            ],
            "relatedLots": [
                "1"
            ],
            "hasSubcontracting": true
        }
    ],
    "contracts": [
        {
            "id": "CT2978-1",
            "awardID": "CT2978-1",
            "status": "active",
            "value": {
                "amount": 3249824,
                "currency": "GBP"
            },
            "dateSigned": "2025-01-30T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "31",
                "measure": "bids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "32",
                "measure": "smeBids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "33",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "34",
                "measure": "foreignBidsFromNonEU",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "35",
                "measure": "electronicBids",
                "value": 2,
                "relatedLot": "1"
            }
        ]
    }
}