Management Services at Horizon Scotland

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000748032-2024-01-23T00:00:00Z",
    "date": "2024-01-23T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000748032",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-56",
            "name": "Highlands and Islands Enterprise",
            "identifier": {
                "legalName": "Highlands and Islands Enterprise"
            },
            "address": {
                "streetAddress": "An Lochran, 10 Inverness Campus",
                "locality": "Inverness",
                "region": "UKM6",
                "postalCode": "IV2 5NA"
            },
            "contactPoint": {
                "email": "hieprocurement@hient.co.uk",
                "telephone": "+44 1463245245",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local agency/office",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "04",
                        "description": "Economic affairs",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.hie.co.uk"
            }
        },
        {
            "id": "org-57",
            "name": "Inverness Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Inverness Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "streetAddress": "The Inverness Justice Centre, Longman Road",
                "locality": "Inverness",
                "postalCode": "IV1 1AH"
            },
            "contactPoint": {
                "email": "inverness@scotcourts.gov.uk",
                "telephone": "+44 1463230782",
                "url": "http://www.hie.co.uk"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-166",
            "name": "Highlands and Islands Enterprise",
            "identifier": {
                "legalName": "Highlands and Islands Enterprise"
            },
            "address": {
                "streetAddress": "An Lochran, 10 Inverness Campus",
                "locality": "Inverness",
                "region": "UKM6",
                "postalCode": "IV2 5NA"
            },
            "contactPoint": {
                "email": "hieprocurement@hient.co.uk",
                "telephone": "+44 1463245245",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local agency/office",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "04",
                        "description": "Economic affairs",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.hie.co.uk"
            }
        },
        {
            "id": "org-167",
            "name": "Key Facilities Management (UK) LTD",
            "identifier": {
                "legalName": "Key Facilities Management (UK) LTD"
            },
            "address": {
                "streetAddress": "Mitchell Centrer, Station Wynd",
                "locality": "Doune",
                "region": "UKM77",
                "postalCode": "FK16 6DU"
            },
            "contactPoint": {
                "telephone": "+44 01786841603"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-147",
            "name": "Inverness Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Inverness Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "locality": "Inverness",
                "postalCode": "+44 1463230782"
            },
            "contactPoint": {
                "url": "https://www.scotcourts.gov.uk/the-courts/court-locations/inverness-sheriff-court-and-justice-of-the-peace-court"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Highlands and Islands Enterprise",
        "id": "org-166"
    },
    "tender": {
        "id": "COT0163",
        "title": "Management Services at Horizon Scotland",
        "description": "Highlands and Islands Enterprise (HIE) has awarded a contract to a single a Supplier to provide Building and Business Management Services for Horizon Scotland, situated at The Enterprise Park Forres (EPF) in Moray. The 1 year contract has a start date of 05.02.24 and end date of 04.02.25. HIE has the option to extend for 6 months",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "79992000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "79342300",
                        "scheme": "CPV"
                    },
                    {
                        "id": "79993000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "71317200",
                        "scheme": "CPV"
                    },
                    {
                        "id": "79993100",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM6"
                    },
                    {
                        "region": "UKM6"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2023-11-17T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2023-11-17T12:00:00Z"
        },
        "documents": [
            {
                "id": "OCT491159",
                "documentType": "contractNotice",
                "title": "Management Services at Horizon Scotland",
                "description": "Highlands and Islands Enterprise (HIE) require a Supplier to provide Building and Business Management Services for Horizon Scotland, situated at The Enterprise Park Forres (EPF) in Moray.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT491159",
                "format": "text/html"
            },
            {
                "id": "OCT491159-1",
                "title": "Scope of Requirements and Guidance",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT491159&idx=1",
                "datePublished": "2023-10-25T10:40:12Z",
                "dateModified": "2023-10-25T10:40:12Z",
                "format": "application/pdf"
            },
            {
                "id": "OCT491159-2",
                "title": "Appendix A",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT491159&idx=2",
                "datePublished": "2023-10-25T10:40:12Z",
                "dateModified": "2023-10-25T10:40:12Z",
                "format": "application/pdf"
            },
            {
                "id": "OCT491159-3",
                "title": "Pricing Schedule",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT491159&idx=3",
                "datePublished": "2023-10-25T10:40:12Z",
                "dateModified": "2023-10-25T10:40:12Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "OCT491159-4",
                "title": "Terms and Conditions",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT491159&idx=4",
                "datePublished": "2023-10-25T10:40:13Z",
                "dateModified": "2023-10-25T10:40:13Z",
                "format": "application/pdf"
            },
            {
                "id": "OCT491159-5",
                "title": "Award Criteria Response Form",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT491159&idx=5",
                "datePublished": "2023-10-25T10:40:13Z",
                "dateModified": "2023-10-25T10:40:13Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "OCT491159-6",
                "title": "Cyber Security Response Form",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT491159&idx=6",
                "datePublished": "2023-10-25T10:40:14Z",
                "dateModified": "2023-10-25T10:40:14Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "OCT491159-7",
                "title": "Community Benefits Selection Menu",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT491159&idx=7",
                "datePublished": "2023-10-25T10:40:14Z",
                "dateModified": "2023-10-25T10:40:14Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "OCT491159-8",
                "title": "Appendix B",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT491159&idx=8",
                "datePublished": "2023-10-25T10:40:15Z",
                "dateModified": "2023-10-25T10:40:15Z",
                "format": "application/pdf"
            },
            {
                "id": "OCT491159-9",
                "title": "Appendix C",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT491159&idx=9",
                "datePublished": "2023-10-25T10:40:15Z",
                "dateModified": "2023-10-25T10:40:15Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "OCT491159-10",
                "title": "Appendix D",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT491159&idx=10",
                "datePublished": "2023-10-25T10:40:16Z",
                "dateModified": "2023-10-25T10:40:16Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "OCT491159-11",
                "title": "Appendix E",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT491159&idx=11",
                "datePublished": "2023-10-25T10:40:16Z",
                "dateModified": "2023-10-25T10:40:16Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "OCT491159-12",
                "title": "Appendix F",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT491159&idx=12",
                "datePublished": "2023-10-25T10:40:16Z",
                "dateModified": "2023-10-25T10:40:16Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "OCT491159-13",
                "title": "Appendix G",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT491159&idx=13",
                "datePublished": "2023-10-25T10:40:17Z",
                "dateModified": "2023-10-25T10:40:17Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "OCT491159-14",
                "title": "Forms for Signature",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT491159&idx=14",
                "datePublished": "2023-10-25T10:40:17Z",
                "dateModified": "2023-10-25T10:40:17Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "OCT491159-15",
                "title": "CoI Policy",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT491159&idx=15",
                "datePublished": "2023-10-25T10:40:18Z",
                "dateModified": "2023-10-25T10:40:18Z",
                "format": "application/pdf"
            },
            {
                "id": "JAN496996",
                "documentType": "awardNotice",
                "title": "Management Services at Horizon Scotland",
                "description": "Highlands and Islands Enterprise (HIE) has awarded a contract to a single a Supplier to provide Building and Business Management Services for Horizon Scotland, situated at The Enterprise Park Forres (EPF) in Moray. The 1 year contract has a start date of 05.02.24 and end date of 04.02.25. HIE has the option to extend for 6 months",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN496996",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "The value used in II.1.7 and V.2.4 is the estimated total value over the maximum duration of 18 months.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.",
                "status": "complete",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 540
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Contract will be awarded for an initial period of 1 year with HIE having the option to extend for a period or periods together not exceeding 6 months following the Initial Term."
                }
            }
        ],
        "bidOpening": {
            "date": "2023-11-17T12:00:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "See Appendix F - KPIs for this contract. As stated in the Scope of Requirement and Guidance document, other KPIs and Service Levels may be developed and agreed between HIE and the successful bidder to ensure that the management and delivery of services is to agreed performance levels and will be monitored and measured by a variety of reports, surveys and audit systems. KPIs will be based on the service objectives."
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "minimum": "4B.5 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below. Professional Risk Indemnity - minimum GBP 1M in aggregate Employers (compulsory) Liability - minimum GBP 5M for each and every claim. Public Liability - minimum GBP 2M for each and every claim Loss of keys and consequential loss of keys - minimum GBP 250K in aggregate 4B1b Bidders must have a minimum average yearly turnover of GBP 144K for each of the last 2 years. Where relevant documentation is not available electronically bidders are required to provide signed copies of the last 2 years Audited Accounts or equivalent. NB the accounts provided should show sufficient detail to allow turnover figures to be verified. Incomplete, draft or unsigned accounts cannot be accepted. If your organisation is exempt from the audit requirement you must supply the last 2 years annual accounts certified by an independent Chartered Accountant or accompanied by a positive banker's reference."
                },
                {
                    "type": "technical",
                    "minimum": "4C4 If bidders intend to use a supply chain to deliver the requirements detailed in the Contract Notice, they should confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. Please refer to SPD for full requirements. If bidders do not pay at least 95% of valid invoices on time and are unable to provide a proportionate and timely improvement plan, their organisation will not be selected to participate further in this procurement."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "classification": {
            "id": "79900000",
            "scheme": "CPV"
        },
        "reviewDetails": "An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Procurement (Scotland) Regulations 2016 or the Procurement Reform (Scotland) Act 2014 , may bring proceedings in the Sheriff Court or the Court of Session.",
        "hasRecurrence": true,
        "recurrence": {
            "description": "HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period."
        }
    },
    "language": "EN",
    "description": "(SC Ref:755818)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000748032"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000748032"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Award Notice",
    "awards": [
        {
            "id": "COT 0163",
            "suppliers": [
                {
                    "id": "org-167",
                    "name": "Key Facilities Management (UK) LTD"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "COT 0163",
            "awardID": "COT 0163",
            "status": "active",
            "value": {
                "amount": 107991,
                "currency": "GBP"
            },
            "dateSigned": "2024-01-23T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "437",
                "measure": "bids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "438",
                "measure": "smeBids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "439",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "440",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "441",
                "measure": "electronicBids",
                "value": 1,
                "relatedLot": "1"
            }
        ]
    }
}