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Jousting Events

Historic Environment Scotland

This public procurement record has 2 releases in its history.

Award

25 Jan 2024 at 00:00

OJEU - F3 - Contract Award Notice
Tender

09 Nov 2023 at 00:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The public procurement process involves Historic Environment Scotland, a national agency office dealing with Built Environment, Heritage, and Tourism. The procurement title is "Jousting Events", falling under the services category. The procurement stage is active, and the tender involves providing Jousting shows and displays at various sites, with a contract worth between 25,000GDP to 35,000GDP per annum. The deadline for submission is on December 11, 2023, with opportunities for businesses offering entertainment services.

This tender by Historic Environment Scotland for 'Jousting Events' presents a lucrative opportunity for SMEs specialising in event management and entertainment. Businesses capable of providing scripted Jousting shows, including knights on horseback, theatrical elements, and themed activities, are well-suited to compete. The contract, which involves staging events at historical sites like Linlithgow Palace and Caerlaverock Castle, offers a platform for growth through creative and engaging event provision.

How relevant is this notice?

Notice Information

Notice Title

Jousting Events

Notice Description

HES is looking to appoint a supplier to provide Jousting shows and potentially static displays at events at various sites across the estate.

Lot Information

Lot 1

HES is looking to appoint a supplier to provide Jousting shows and potentially static displays at events at various sites across the estate. The management and co-ordination of the staging of the overall event will be undertaken by the Visitor Events Team. Other events may be required within this contract at additional HES sites. The estimated value of the contract is 25,000GDP - 35,000GDP per annum. It is anticipated that there will be 4 Jousting events a year, to be held on 2 weekends. The final number will be determined after consultation with HES's Contract Manager. The events typically take place between the times of 11:00am and 4:30pm typically on a weekend in late June/early July at Linlithgow Palace and late July at Caerlaverock Castle with the programme repeated each day. HES require a supplier who has the capability to provide a scripted Jousting show of 45minutes to 1 hour in duration, to be performed twice a day at each location. The show must be theatrical and provide entertainment. The tone must be family friendly and must be enjoyable to a wide audience from a very young age up. The supplier will be required to provide all equipment associated with staging the Jousting element of the event and will be responsible for setting up and taking down their own tournament arena. HES requires the set to be dressed appropriately, to include a 'Royal Box' and all props, equipment and tents must be provided by the supplier. The supplier must provide a costumed commentator for the show. The show must be scripted, and an inclusion of the draft script must be included in your submission. The supplier must provide their own PA system, which must be suitable for outdoor use and in all weathers. The PA system must be suitable for the event location and size of audience to ensure the show is audible and of clear quality. The system must be set up, controlled, and operated by a member of the supplier's crew. Where the operator is visible as part of the show the operator must be in appropriate period costume. The show must contain a minimum of 4 knights on horseback and there must be a supporting cast of performers and foot people. It also lust include theatrical elements including music, fanfares, and flags. The supplier must have the flexibility to theme the show in different time periods. The following must be submitted for approval and sign off by the HES Contract Manager at least 2 months before the event takes place - - Music/score - Script - Set Design - Equipment list and specification - Knights names and colours - Horse details - Cast and crew lists Static displays and additional activities may also be required in consultation with HES Contract Manager. The supplier must arrange and pay for stabling for their horses as there are no facilities at HES sites for this. The supplier will be responsible for organising their own transport to and from events, accommodation, and food. The supplier will be required to participate in PR and marketing activity. The supplier may also be asked to provide images and biographies/content.

Renewal: Once the initial 2 years are up, the contract will be up for renewal for a further 2 years, which will be reviewed annually.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000749889
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN497181
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952000 - Event services

79952100 - Cultural event organisation services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
25 Jan 20242 years ago
Submission Deadline
11 Dec 2023Expired
Future Notice Date
Not specified
Award Date
22 Jan 20242 years ago
Contract Period
Not specified - Not specified
Recurrence
After the extensions have been applied, the tender will be up for renewal in 2028.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Historic Environment Scotland
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH9 1SH
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
Southside/Newington
Westminster Constituency
Edinburgh South

Supplier Information

Number of Suppliers
1
Supplier Name

Les Amis d'Onno

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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