Sprinkler Maintenance & Minor Works

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000751188-2026-06-24T00:00:00Z",
    "date": "2026-06-24T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000751188",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-72",
            "name": "West Lothian Council",
            "identifier": {
                "legalName": "West Lothian Council"
            },
            "address": {
                "streetAddress": "West Lothian Civic Centre, Howden South Road",
                "locality": "Livingston",
                "region": "UKM78",
                "postalCode": "EH54 6FF"
            },
            "contactPoint": {
                "name": "Gordon Ferguson",
                "email": "gordon.ferguson@westlothian.gov.uk",
                "telephone": "+44 1506281814",
                "faxNumber": "+44 1506281325",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local agency/office",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    }
                ],
                "url": "http://www.westlothian.gov.uk"
            }
        },
        {
            "id": "org-73",
            "name": "Livingston Sherriff Court",
            "identifier": {
                "legalName": "Livingston Sherriff Court"
            },
            "address": {
                "streetAddress": "Livingston Sherriff Court",
                "locality": "Livingston",
                "postalCode": "EH54 6FF"
            },
            "contactPoint": {
                "telephone": "+44 1506402400",
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-66",
            "name": "West Lothian Council",
            "identifier": {
                "legalName": "West Lothian Council"
            },
            "address": {
                "streetAddress": "West Lothian Civic Centre, Howden South Road",
                "locality": "Livingston",
                "region": "UKM78",
                "postalCode": "EH54 6FF"
            },
            "contactPoint": {
                "name": "Gordon Ferguson",
                "email": "gordon.ferguson@westlothian.gov.uk",
                "telephone": "+44 1506281814",
                "faxNumber": "+44 1506281325",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local agency/office",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "05",
                        "description": "Environmental protection",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.westlothian.gov.uk"
            }
        },
        {
            "id": "org-67",
            "name": "FES FM LImited",
            "identifier": {
                "legalName": "FES FM LImited"
            },
            "address": {
                "streetAddress": "Forth House, Pirnhall Business Park",
                "locality": "Stirling",
                "region": "UKM78",
                "postalCode": "FK7 8HW"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-68",
            "name": "Livingston Sherriff Court",
            "identifier": {
                "legalName": "Livingston Sherriff Court"
            },
            "address": {
                "streetAddress": "Livingston Sherriff Court",
                "locality": "Livingston",
                "postalCode": "EH54 6FF"
            },
            "contactPoint": {
                "telephone": "+44 1506402400",
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "West Lothian Council",
        "id": "org-66"
    },
    "tender": {
        "id": "CC13226",
        "title": "Sprinkler Maintenance & Minor Works",
        "description": "Maintenance & Minor works of sprinkler systems as part of fire safety",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "44115500",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Council owned buildings within West Lothian Council area"
                },
                "deliveryAddresses": [
                    {
                        "region": "UK"
                    },
                    {
                        "region": "UK"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 175000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/",
        "tenderPeriod": {
            "endDate": "2023-12-22T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2023-12-22T12:00:00Z"
        },
        "documents": [
            {
                "id": "NOV493308",
                "documentType": "contractNotice",
                "title": "Sprinkler Maintenance & Minor Works",
                "description": "Maintenance & Minor works of sprinkler systems as part of fire safety",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV493308",
                "format": "text/html"
            },
            {
                "id": "JUN558628",
                "documentType": "awardNotice",
                "title": "Sprinkler Maintenance & Minor Works",
                "description": "Maintenance & Minor works of sprinkler systems as part of fire safety",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN558628",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Maintenance & Minor Works of Sprinkler systems. SPD Q3D.1, 3D.2 and 3D.3 Bidders should answer these questions on Environmental, social and labour law in relation to compliance with the regulations covering Scotland and the UK.",
                "status": "complete",
                "value": {
                    "amount": 175000,
                    "currency": "GBP"
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Initial 3 year contract with potential to extend for up to 24 months. Renewal will occur on completion."
                }
            }
        ],
        "bidOpening": {
            "date": "2023-12-22T12:00:00Z",
            "address": {
                "streetAddress": "PCS Tender"
            },
            "description": "Corporate Procurement Unit staff on PCS Tender"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "SPD question 4B.6 West Lothian Council will use Dun and Bradstreet's DBAi financial reporting system to assess the financial stability of tenderers. Tenderers with a Failure Score of 50 or above on the DBAi system will be deemed to have evidenced satisfactory financial stability. Please note that 49 or less will not be considered as having met this criteria. If a tenderer has a Failure Score of less than 50, the tenderer may be required to submit their last three years accounts. In the event that the tenderer is not required to publish accounts and therefore does not have a Dun & Bradstreet or equivalent rating, tenderers should be able to provide financial accounts when requested. The council will then conduct an analysis of the accounts to ensure that there is no significant financial risk. Please note that if you intend on attaching 2 years accounts, these must include financial data over a 3-year period. It is recommended that candidates review their own Dun & Bradstreet Score in advance of submitting their tender. If following this review tenderers consider that the Dun & Bradstreet Score does not reflect their current financial status, details of this should be provided, complete with evidence of a good high street credit rating (the equivalent of Dun & Bradstreet score 50) from a recognised credit referencing agency. The council will review any such information as part of the evaluation of Tenderer's financial status. In the event that a firm does not meet the financial criteria for consideration but has a parent company that does, the firm may still be eligible for consideration where their Tender Submission is supported by a Parent Company Guarantee. Should after review of the financial evaluation the tenderer fail, then the tender submission may be rejected.",
                    "minimum": "Insurance levels: Employers liability 10,000,000 GBP Public liability 5,000,000 GBP Valid motor vehicle insurance"
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 1080
            }
        },
        "classification": {
            "id": "98390000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "If contract extensions not used, then after 3 years. If extensions used then after 5 years."
        }
    },
    "language": "EN",
    "description": "Police Scotland will be consulted with regards to Serious and Organised Crime checks. Any links to this type of activity may cause your tender to be rejected. Re: SPD 2B, complete information for all company directors, using home address. There is a requirement for the winning supplier to sign a data sharing agreement. CONFIDENTIALITY - All information supplied by the Authority must be treated in confidence and not disclosed to third parties except insofar as this is necessary to obtain sureties or quotations for the purpose of submitting the tender. All information supplied by you to the Authority will similarly be treated in confidence except: (i) for any information required to be disclosed or otherwise provided by the Authority to any person in order to comply with the Freedom of Information (Scotland) Act 2002 and any codes of practice applicable from time to time relating to access to public authorities' information. The Tenderer shall co-operate, facilitate, support and assist the Authority in the provision of this information. In the event the Authority is required to provide information to any person as a result of a request made to it under such Act and/or codes, the Authority shall adhere to the requirements of such Act and/or codes in disclosing information relating to this Agreement, the Project documents and the Contractor. (ii) that references may be sought from banks, existing or past clients, or other referees submitted by the tenderers; (iii) for the disclosure of such information with regard to the outcome of the procurement process as may be required to be published in the Supplement to the Official Journal of the European Union in accordance with EU directives or elsewhere in accordance with the requirements of UK government policy on the disclosure of information relating to government contracts. (SC Ref:835506)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000751188"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000751188"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Award Notice",
    "awards": [
        {
            "id": "CC13240",
            "suppliers": [
                {
                    "id": "org-67",
                    "name": "FES FM LImited"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "CC13240",
            "awardID": "CC13240",
            "status": "active",
            "value": {
                "amount": 110475.15,
                "currency": "GBP"
            },
            "dateSigned": "2024-10-14T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "141",
                "measure": "bids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "142",
                "measure": "smeBids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "143",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "144",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "145",
                "measure": "electronicBids",
                "value": 1,
                "relatedLot": "1"
            }
        ]
    }
}