Award

Council Digital Call Warden System - Supply, Implementation, Support and Licensing/Maintenance from Analogue to Digital Operation

EAST RENFREWSHIRE COUNCIL

This public procurement record has 2 releases in its history.

Award

30 May 2024 at 00:00

Tender

30 Nov 2023 at 00:00

Summary of the contracting process

The East Renfrewshire Council is inviting bids for a contract titled "Council Digital Call Warden System – Supply, Implementation, Support and Licensing/Maintenance from Analogue to Digital Operation" in the industry category of goods. This procurement process is at the award stage with the successful supplier being Appello Smart Living Solutions. The location of the procurement is in Giffnock, UK, with the deadline for submission being 26th January 2024. The buying organisation is East Renfrewshire Council, and the contracting method is through an open procedure.

This tender opportunity for the Sheltered Housing Call Warden System presents business growth prospects for SMEs in the technology and service sectors. Companies that specialise in digital solutions, installation, and maintenance services are well-suited to compete. The contract duration is 60 months with potential extensions, offering a total budget of 514,000 GBP. With a focus on community benefits, the procurement seeks to enhance economic and social wellbeing, providing opportunities for targeted recruitment, training, work experience placements, and support for small and medium enterprises.

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Notice Title

Council Digital Call Warden System - Supply, Implementation, Support and Licensing/Maintenance from Analogue to Digital Operation

Notice Description

East Renfrewshire Council is currently inviting bids from suitably qualified contractors for the provision of a Sheltered Housing Call Warden System. Housing Services have an obligation to switch the call warden system within these complexes from analogue to digital, which will align with the Government requirement for BT to switch off all analogue services by 2025. This tender will focus upon the Housing Services remit. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the SPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in Section III in this OJEU Contract Notice when completing the SPD in PCS-T.

Lot Information

Lot 1

East Renfrewshire Council is currently inviting bids from suitably qualified contractors for the provision of a Sheltered Housing Call Warden System. Housing Services have an obligation to switch the call warden system within these complexes from analogue to digital, which will align with the Government requirement for BT to switch off all analogue services by 2025. This tender will focus upon the Housing Services remit. The contract will be awarded to a sole contractor after evaluation. Contracts Duration - 60 Months with 2 options to extend for up to 12 months each at sole discretion of the council. The total budget indicated below of 514,000 GBP for the duration of the contract including the 2 x 12 extension periods. 114,00 GBP of this budget including the extension periods is for the Support & Maintenance averaging around 19k GBP per annum. Excluding year 1 as part of bid.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016. Quality weighting above are sub weighting and the overall weighting for quality is 70%.

Renewal: 2 x 12 months options to exetend

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000751717
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY506340
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

48 - Software package and information systems

51 - Installation services (except software)


CPV Codes

44316400 - Hardware

48000000 - Software package and information systems

48810000 - Information systems

51611100 - Hardware installation services

Notice Value(s)

Tender Value
£514,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
30 May 20241 years ago
Submission Deadline
26 Jan 2024Expired
Future Notice Date
Not specified
Award Date
28 May 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
after the 60 months contract period expires we have option of 2 x 12 month extension

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
EAST RENFREWSHIRE COUNCIL
Contact Name
May Harvey-Welsh
Contact Email
may.harvey-welsh@eastrenfrewshire.gov.uk
Contact Phone
+44 1415773669

Buyer Location

Locality
GIFFNOCK
Postcode
G46 6UG
Post Town
Glasgow
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
Delivery Location
TLM83 Inverclyde, East Renfrewshire, and Renfrewshire

Local Authority
East Renfrewshire
Electoral Ward
Giffnock and Thornliebank
Westminster Constituency
East Renfrewshire

Supplier Information

Number of Suppliers
1
Supplier Name

APPELLO SMART LIVING SOLUTIONS

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV493893
    Council Digital Call Warden System - Supply, Implementation, Support and Licensing/Maintenance from Analogue to Digital Operation - East Renfrewshire Council is currently inviting bids from suitably qualified contractors for the provision of a Sheltered Housing Call Warden System. Housing Services have an obligation to switch the call warden system within these complexes from analogue to digital, which will align with the Government requirement for BT to switch off all analogue services by 2025. This tender will focus upon the Housing Services remit. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the SPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in Section III in this OJEU Contract Notice when completing the SPD in PCS-T.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY506340
    Council Digital Call Warden System - Supply, Implementation, Support and Licensing/Maintenance from Analogue to Digital Operation - East Renfrewshire Council is currently inviting bids from suitably qualified contractors for the provision of a Sheltered Housing Call Warden System. Housing Services have an obligation to switch the call warden system within these complexes from analogue to digital, which will align with the Government requirement for BT to switch off all analogue services by 2025. This tender will focus upon the Housing Services remit. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the SPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in Section III in this OJEU Contract Notice when completing the SPD in PCS-T.

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