Award

Polling Services

UNIVERSITY OF EDINBURGH

This public procurement record has 1 release in its history.

AwardUpdate

06 Dec 2023 at 00:00

OJEU - F20 - Modification Notice
Summary of the contracting process

The University of Edinburgh has awarded a contract for Polling Services to Top Hat. The procurement process, initiated as a tender, is in the award stage. The contract, with a value of 62,600.00 GBP, is currently active and lasts from 6th August 2023 to 31st December 2023. The University of Edinburgh is located at Charles Stewart House, 9-16 Chambers Street, Edinburgh, UKM75, EH1 1HT. The contract falls under the services category, and more details can be found on the University's website at https://www.ed.ac.uk.

This tender for Polling Services provides business growth opportunities for companies offering audience response systems tailored for educational settings. Businesses with expertise in providing technology integration solutions for virtual learning environments may find this opportunity particularly suitable. The University of Edinburgh's requirement for polling services opens avenues for firms adept at developing interactive educational tools to compete and potentially secure contracts in the education sector.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Polling Services

Notice Description

Lot Information

Lot 1

This modification notice relates to NCA30988. TopHat provide a platform, which is an audience response system (polling) which allows teachers to ask students questions during teaching sessions and provides a summary of answers and helpful reporting features. It integrates with our Virtual Learning Environment (VLE). A new contract has been awarded, contract reference number: EC0976, however the procurement took longer than anticipated. An implementation project for the new contract is currently underway. The current contract NCA30988 is to be extended to 31 December 2023. This will provide the University of Edinburgh with additional time to migrate data and content to the new platform. The value of this contract modification is 9,100.00 GBP, which is below the maximum value of 50%.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000751971
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC494273
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F20 - Modification Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79320000 - Public-opinion polling services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£62,600 Under £100K

Notice Dates

Publication Date
6 Dec 20232 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
5 Aug 20223 years ago
Contract Period
6 Aug 2023 - 31 Dec 2023 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Not Specified
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF EDINBURGH
Contact Name
Suzanne Dillon
Contact Email
sdillon@ed.ac.uk
Contact Phone
+44 1316502508

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1HT
Post Town
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

TOPHATMONOCLE CORP. ("TOP HAT

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000751971-2023-12-06T00:00:00Z",
    "date": "2023-12-06T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000751971",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-20",
            "name": "University Of Edinburgh",
            "identifier": {
                "legalName": "University Of Edinburgh"
            },
            "address": {
                "streetAddress": "Charles Stewart House, 9-16 Chambers Street",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH1 1HT"
            },
            "contactPoint": {
                "name": "Suzanne Dillon",
                "email": "sdillon@ed.ac.uk",
                "telephone": "+44 1316502508",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.ed.ac.uk"
            }
        },
        {
            "id": "org-21",
            "name": "Tophatmonocle Corp. (\"Top Hat\")",
            "identifier": {
                "legalName": "Tophatmonocle Corp. (\"Top Hat\")"
            },
            "address": {
                "streetAddress": "151 Bloor St West, Suite 200",
                "locality": "Toronto",
                "region": "CA",
                "postalCode": "N2K 1M6"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "url": "http://"
            }
        },
        {
            "id": "org-22",
            "name": "Sheriff Court",
            "identifier": {
                "legalName": "Sheriff Court"
            },
            "address": {
                "locality": "Edinburgh"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "University Of Edinburgh",
        "id": "org-20"
    },
    "tender": {
        "id": "NCA30988",
        "title": "Polling Services",
        "items": [
            {
                "id": "1",
                "classification": {
                    "id": "79320000",
                    "scheme": "CPV"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "DEC494273",
                "documentType": "awardNotice",
                "title": "Polling Services",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC494273",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "This modification notice relates to NCA30988. TopHat provide a platform, which is an audience response system (polling) which allows teachers to ask students questions during teaching sessions and provides a summary of answers and helpful reporting features. It integrates with our Virtual Learning Environment (VLE). A new contract has been awarded, contract reference number: EC0976, however the procurement took longer than anticipated. An implementation project for the new contract is currently underway. The current contract NCA30988 is to be extended to 31 December 2023. This will provide the University of Edinburgh with additional time to migrate data and content to the new platform. The value of this contract modification is 9,100.00 GBP, which is below the maximum value of 50%.",
                "contractPeriod": {
                    "durationInDays": 360
                }
            }
        ],
        "classification": {
            "id": "79320000",
            "scheme": "CPV"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "awards": [
        {
            "id": "NCA30988",
            "title": "Polling Services",
            "suppliers": [
                {
                    "id": "org-21",
                    "name": "Tophatmonocle Corp. (\"Top Hat\")"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "NCA30988",
            "awardID": "NCA30988",
            "title": "Polling Services",
            "status": "active",
            "period": {
                "startDate": "2023-08-06T00:00:00Z",
                "endDate": "2023-12-31T00:00:00Z"
            },
            "value": {
                "amount": 62600,
                "currency": "GBP"
            },
            "items": [
                {
                    "id": "1",
                    "classification": {
                        "id": "79320000",
                        "scheme": "CPV"
                    },
                    "deliveryAddresses": [
                        {
                            "region": "UKM75"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "dateSigned": "2022-08-05T00:00:00Z",
            "amendments": [
                {
                    "id": "amd-7",
                    "description": "This modification notice relates to NCA30988. TopHat provide a platform, which is an audience response system (polling) which allows teachers to ask students questions during teaching sessions and provides a summary of answers and helpful reporting features. It integrates with our Virtual Learning Environment (VLE). A new contract has been awarded, contract reference number: EC0976, however the procurement took longer than anticipated. An implementation project for the new contract is currently underway. The current contract NCA30988 is to be extended to 31 December 2023. This will provide the University of Edinburgh with additional time to migrate data and content to the new platform. The value of this contract modification is 9,100.00 GBP, which is below the maximum value of 50%.",
                    "rationale": "Need for additional works, services or supplies by the original contractor/concessionaire: Due to delays in the contract award, this modification is to extend the contract with TopHat to 31 December 2023 to allow additional time to complete data migration and ensure service continuity whilst the new contract is being implemented. A change of supplier for 4 months would not be possible and would cause significant inconvenience and disruption to the University of Edinburgh. The value of this contract modification is 9,100.00 GBP, which is below the maximum value of 50%."
                }
            ]
        }
    ],
    "language": "EN",
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2023/S 000-000000"
        }
    ],
    "description": "(SC Ref:751971)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000751971"
        }
    ],
    "noticetype": "OJEU - F20 - Modification Notice"
}