Award

Conservation Services Contract

HISTORIC ENVIRONMENT SCOTLAND

This public procurement record has 2 releases in its history.

Award

06 Mar 2024 at 00:00

Tender

08 Jan 2024 at 00:00

Summary of the contracting process

Historic Environment Scotland has awarded a contract for Conservation Services to AOC Archaeology Group. The contract, titled "Conservation Services Contract," involves the provision of object conservation services, including advice, condition assessment reports, and interventive conservation proposals. The total contract value is £186,560. The award was signed on 4th March 2024, and the procurement method used was an open procedure. The contract is currently active, and the location for work under this contract will be at various premises controlled by Historic Environment Scotland.

The Conservation Services Contract tender by Historic Environment Scotland presents opportunities for businesses in the conservation, heritage, tourism, and built environment industry category. Small and medium enterprises (SMEs) fittingly suited to provide conservation services are encouraged to engage with Historic Environment Scotland. The procurement process for this contract involved submission of electronic bids, with detailed quality and price evaluation criteria. Businesses willing to adhere to HES terms and conditions and display financial stability stand a chance to compete effectively for this contract, opening doors for business growth and community benefits through local employment and work placements.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Conservation Services Contract

Notice Description

HES requires the Service Provider to provide object conservation services to the contract standard. Services will include the provision of advice and guidance (oral and written), condition assessment reports with proposals for any recommended interventive conservation. Client consent to the latter should never be assumed and must always be sought before work commences. All proposals/project outlines must include clear method statements as well as costs and timescales. The specific nature and extent of work requested will be assessed by the Service Provider and set out in writing in an assessment report. This report will outline the proposed project detailing the work, proposed conservation methodology and giving an estimate of time for completion (in chargeable hours) and a completion date. Work under this contract will take place on the Service Provider's own premises; on premises and at sites under the full management control of HES and, with appropriate agreements, at third party locations.

Lot Information

Lot 1

HES requires the Service Provider to provide object conservation services to the contract standard. Services will include the provision of advice and guidance (oral and written), condition assessment reports with proposals for any recommended interventive conservation. Client consent to the latter should never be assumed and must always be sought before work commences. All proposals/project outlines must include clear method statements as well as costs and timescales. The specific nature and extent of work requested will be assessed by the Service Provider and set out in writing in an assessment report. This report will outline the proposed project detailing the work, proposed conservation methodology and giving an estimate of time for completion (in chargeable hours) and a completion date. Work under this contract will take place on the Service Provider's own premises; on premises and at sites under the full management control of HES and, with appropriate agreements, at third party locations.

Renewal: After the initial 2 year period there will be an option to extend for up to a further 24 months, reviewed annually.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000754495
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR500223
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

92 - Recreational, cultural and sporting services


CPV Codes

92500000 - Library, archives, museums and other cultural services

Notice Value(s)

Tender Value
Not specified
Lots Value
£200,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£186,560 £100K-£500K

Notice Dates

Publication Date
6 Mar 20241 years ago
Submission Deadline
16 Feb 2024Expired
Future Notice Date
Not specified
Award Date
4 Mar 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
If extensions are used then this will be re-tendered in 2028.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
HISTORIC ENVIRONMENT SCOTLAND
Contact Name
Fiona Fretwell
Contact Email
procurement@hes.scot
Contact Phone
+44 1316688866

Buyer Location

Locality
EDINBURGH
Postcode
EH9 1SH
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland

Local Authority
City of Edinburgh
Electoral Ward
Southside/Newington
Westminster Constituency
Edinburgh South

Supplier Information

Number of Suppliers
1
Supplier Name

AOC ARCHAEOLOGY GROUP

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000754495-2024-03-06T00:00:00Z",
    "date": "2024-03-06T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000754495",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-55",
            "name": "Historic Environment Scotland",
            "identifier": {
                "legalName": "Historic Environment Scotland"
            },
            "address": {
                "streetAddress": "Longmore House, Salisbury Place",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH9 1SH"
            },
            "contactPoint": {
                "name": "Fiona Fretwell",
                "email": "procurement@hes.scot",
                "telephone": "+44 1316688866",
                "faxNumber": "+44 1316688877",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "National or federal agency/office",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "Built Environment, Tourism and Heritiage",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "Built Environment, Conservation and Tourism",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://historicenvironment.scot"
            }
        },
        {
            "id": "org-56",
            "name": "Edinburgh Sheriff Court and Justice of Peace Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court and Justice of Peace Court"
            },
            "address": {
                "streetAddress": "Sheriff Court House, 27 Chambers Street",
                "locality": "Edinburgh",
                "postalCode": "EH1 1LB"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-189",
            "name": "Historic Environment Scotland",
            "identifier": {
                "legalName": "Historic Environment Scotland"
            },
            "address": {
                "streetAddress": "Longmore House, Salisbury Place",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH9 1SH"
            },
            "contactPoint": {
                "email": "procurement@hes.scot",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "National or federal agency/office",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "Conservation, Heritage, Tourism and Built Environment",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "Tourism, Built Environment, Conservation",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "Built Environment, Conservation and Tourism",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://historicenvironment.scot"
            }
        },
        {
            "id": "org-498",
            "name": "AOC Archaeology Group",
            "identifier": {
                "legalName": "AOC Archaeology Group"
            },
            "address": {
                "streetAddress": "Edgefield Industrial Estate, LOANHEAD,, Midlothian",
                "locality": "Loanhead",
                "region": "UKM73",
                "postalCode": "EH20 9SY"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-499",
            "name": "Edinburgh Sheriff Court and Justice of Peace Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court and Justice of Peace Court"
            },
            "address": {
                "streetAddress": "Sheriff Court House, 27 Chambers Street",
                "locality": "Edinburgh",
                "postalCode": "EH1 1LB"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Historic Environment Scotland",
        "id": "org-189"
    },
    "tender": {
        "id": "HES/C/4213",
        "title": "Conservation Services Contract",
        "description": "HES requires the Service Provider to provide object conservation services to the contract standard. Services will include the provision of advice and guidance (oral and written), condition assessment reports with proposals for any recommended interventive conservation. Client consent to the latter should never be assumed and must always be sought before work commences. All proposals/project outlines must include clear method statements as well as costs and timescales. The specific nature and extent of work requested will be assessed by the Service Provider and set out in writing in an assessment report. This report will outline the proposed project detailing the work, proposed conservation methodology and giving an estimate of time for completion (in chargeable hours) and a completion date. Work under this contract will take place on the Service Provider's own premises; on premises and at sites under the full management control of HES and, with appropriate agreements, at third party locations.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "92500000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM"
                    },
                    {
                        "region": "UKM"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2024-02-16T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2024-02-16T12:00:00Z"
        },
        "documents": [
            {
                "id": "JAN495884",
                "documentType": "contractNotice",
                "title": "Conservation Services Contract",
                "description": "HES requires the Service Provider to provide object conservation services to the contract standard. Services will include the provision of advice and guidance (oral and written), condition assessment reports with proposals for any recommended interventive conservation. Client consent to the latter should never be assumed and must always be sought before work commences. All proposals/project outlines must include clear method statements as well as costs and timescales. The specific nature and extent of work requested will be assessed by the Service Provider and set out in writing in an assessment report. This report will outline the proposed project detailing the work, proposed conservation methodology and giving an estimate of time for completion (in chargeable hours) and a completion date. Work under this contract will take place on the Service Provider's own premises; on premises and at sites under the full management control of HES and, with appropriate agreements, at third party locations.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN495884",
                "format": "text/html"
            },
            {
                "id": "JAN495884-1",
                "title": "Document 1 - Instructions for Tenderers",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN495884&idx=1",
                "datePublished": "2024-01-08T10:20:05Z",
                "dateModified": "2024-01-11T13:37:00Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JAN495884-2",
                "title": "Document 2 - Specification",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN495884&idx=2",
                "datePublished": "2024-01-08T10:20:05Z",
                "dateModified": "2024-01-08T10:20:05Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JAN495884-3",
                "title": "Document 3 - Quality Schedule",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN495884&idx=3",
                "datePublished": "2024-01-08T10:20:05Z",
                "dateModified": "2024-01-11T13:37:51Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JAN495884-4",
                "title": "Document 4 - Pricing Schedule",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN495884&idx=4",
                "datePublished": "2024-01-08T10:20:05Z",
                "dateModified": "2024-01-08T10:20:05Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "JAN495884-5",
                "title": "Document 5 - HES Terms and Conditions",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN495884&idx=5",
                "datePublished": "2024-01-08T10:20:05Z",
                "dateModified": "2024-01-08T10:20:05Z",
                "format": "application/pdf"
            },
            {
                "id": "JAN495884-6",
                "title": "Document 6 - Self Certificate on links to Russia and Belarus",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN495884&idx=6",
                "datePublished": "2024-01-08T10:20:05Z",
                "dateModified": "2024-01-08T10:20:05Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JAN495884-7",
                "title": "Document 7 - Prompt Payment Certificate",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN495884&idx=7",
                "datePublished": "2024-01-08T10:20:05Z",
                "dateModified": "2024-01-08T10:20:05Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JAN495884-8",
                "title": "Document 8 - Facilities Security Sheet",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN495884&idx=8",
                "datePublished": "2024-01-08T10:20:06Z",
                "dateModified": "2024-01-08T10:20:06Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "JAN495884-9",
                "title": "HES Suppliers Privacy Notice",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN495884&idx=9",
                "datePublished": "2024-01-08T10:20:06Z",
                "dateModified": "2024-01-08T10:20:06Z",
                "format": "application/pdf"
            },
            {
                "id": "JAN495884-10",
                "title": "Document 1 - Instructions for Tenderers",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN495884&idx=10",
                "datePublished": "2024-01-11T13:37:00Z",
                "dateModified": "2024-01-11T13:37:00Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JAN495884-11",
                "title": "Document 3 - Quality Schedule",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN495884&idx=11",
                "datePublished": "2024-01-11T13:37:51Z",
                "dateModified": "2024-01-11T13:37:51Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "MAR500223",
                "documentType": "awardNotice",
                "title": "Conservation Services Contract",
                "description": "HES requires the Service Provider to provide object conservation services to the contract standard. Services will include the provision of advice and guidance (oral and written), condition assessment reports with proposals for any recommended interventive conservation. Client consent to the latter should never be assumed and must always be sought before work commences. All proposals/project outlines must include clear method statements as well as costs and timescales. The specific nature and extent of work requested will be assessed by the Service Provider and set out in writing in an assessment report. This report will outline the proposed project detailing the work, proposed conservation methodology and giving an estimate of time for completion (in chargeable hours) and a completion date. Work under this contract will take place on the Service Provider's own premises; on premises and at sites under the full management control of HES and, with appropriate agreements, at third party locations.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR500223",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "HES requires the Service Provider to provide object conservation services to the contract standard. Services will include the provision of advice and guidance (oral and written), condition assessment reports with proposals for any recommended interventive conservation. Client consent to the latter should never be assumed and must always be sought before work commences. All proposals/project outlines must include clear method statements as well as costs and timescales. The specific nature and extent of work requested will be assessed by the Service Provider and set out in writing in an assessment report. This report will outline the proposed project detailing the work, proposed conservation methodology and giving an estimate of time for completion (in chargeable hours) and a completion date. Work under this contract will take place on the Service Provider's own premises; on premises and at sites under the full management control of HES and, with appropriate agreements, at third party locations.",
                "status": "complete",
                "value": {
                    "amount": 200000,
                    "currency": "GBP"
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "After the initial 2 year period there will be an option to extend for up to a further 24 months, reviewed annually."
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "70"
                        },
                        {
                            "type": "price",
                            "description": "30"
                        }
                    ]
                }
            }
        ],
        "bidOpening": {
            "date": "2024-02-16T12:00:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "HES use Scotbis, an independent provider of business credit reports, to assess the financial standing of tenderers. The overall aim of this assessment is to ensure, as far as possible, that any potential Supplier will not have financial difficulties that endanger their ability to perform the Contract. If financial information cannot be gained from that source Historic Environment Scotland will request that you provide full audited accounts for the last full financial year. If Suppliers cannot provide any of the assurances as detailed above, and it is determined by HES that your financial strength is not adequate, then your company may not pass the financial evaluation. If you can provide the assurances as detailed above, HES may explore these options with you before determining whether your company can be taken forward in this procurement exercise. Bank details may also be sought to support the above.",
                    "minimum": "Employers (compulsory) Liability Insurance - GDP 5 million Public Liability Insurance - GDP 10 million Commercial Insurance that covers collections against loss or damage whilst on their or sub-contractor's premises. HES will provide valuations to the supplier before transit of Collections to the Suppliers premises."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "classification": {
            "id": "92500000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "If extensions are used then this will be re-tendered in 2028."
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "Bidders must ensure all documents are submitted before the deadline as we cannot accept late submissions, unless written evidence can be provided of an issue with the PCS portal. Bidders should also in their response clearly set out any issues they have with the HES terms and conditions - document 5, as we cannot negotiate at contract award or post contract award. (SC Ref:760128)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000754495"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000754495"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "HES/C/4213",
            "suppliers": [
                {
                    "id": "org-498",
                    "name": "AOC Archaeology Group"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "HES/C/4213",
            "awardID": "HES/C/4213",
            "status": "active",
            "value": {
                "amount": 186560,
                "currency": "GBP"
            },
            "dateSigned": "2024-03-04T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2024/S 000-000453"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1324",
                "measure": "bids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "1325",
                "measure": "smeBids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "1326",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "1327",
                "measure": "foreignBidsFromNonEU",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "1328",
                "measure": "electronicBids",
                "value": 1,
                "relatedLot": "1"
            }
        ]
    }
}