Award

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Two Year Office Cleaning Contract

Southside Housing Association Ltd

This public procurement record has 2 releases in its history.

Award

05 Sep 2024 at 01:00

PCS Notice - Website Contract Award Notice
Tender

26 Feb 2024 at 00:00

PCS Notice - Website Contract Notice
Summary of the contracting process

The Southside Housing Association Ltd in Glasgow has awarded a two-year office cleaning contract to Hygienic Disinfection Services Ltd, effective from 8th April 2024. This contract for cleaning services at Southside House, a modern three-storey office building, may be extended annually up to a maximum of four years. The cleaning services will be performed on weekdays and may be adjusted based on occupancy levels. The procurement process followed an open procedure method, ensuring a transparent and competitive tendering process. A site visit for potential bidders was facilitated to help them understand the requirements clearly before bid submission.

This tender presents substantial opportunities for businesses in the cleaning services sector, particularly for small and medium-sized enterprises (SMEs). Companies that can demonstrate an ability to meet the specified requirements and have reliable experience in similar projects are well-suited to compete. The contract entails a potential value of up to £144,000, with further extensions possible. Bidders were required to have a minimum yearly turnover of £72,000 for the past two years and appropriate insurance coverage. By securing this contract, businesses can enhance their portfolio and gain a foothold in ongoing service contracts within the housing and community amenities sector in Glasgow.

How relevant is this notice?

Notice Information

Notice Title

Two Year Office Cleaning Contract

Notice Description

The Contract applies to cleaning services at Southside House, 135 Fifty Pitches Road, Glasgow, G51 4EB. Southside House is a modern three storey office building with offices, meeting rooms, public areas, staircases and lifts, kitchens and toilet facilities. The Contract term will be for an initial two year period with optional annual 1 year + 1 Year extensions up to a maximum contract duration of four years overall. The decision to award the contract extensions will be at the discretion of Southside Housing Association and will be on the basis of one year increments. Bidders are also advised that Southside Housing Association may reduce the volume of cleaning or frequencies of activity visits without recompense or loss to the Contractor for any areas of Southside House that are vacant without an incumbent tenant. This service will commence on 8th April 2024 and will be provided on a daily basis Monday-Friday, unless otherwise stated within the office cleaning schedule (refer Tender Document 5 'Cleaning Weekly Audit') and tender pricing document.

Lot Information

Lot 1

Single stage tendering and all bidders may submit a tender. Bidders are required to visit Southside House during the tender pricing period to fully acquaint themselves with Southside Housing Association's requirements, the local conditions, accessibility of the site, means of access, egress, the full extent and character of the operations, the supply and conditions affecting labour, materials and the execution of the contract generally. No extra will be allowed because of any omission or error arising from lack of such knowledge. An opportunity to visit Southside House will be made available to all bidders during the tender period at 10am GMT on Monday 4th March 2024 whereby bidders will be able to access all areas of Southside House to allow them to understand the requirements of the office cleaning service and working areas. The visit to Southside House will be attended by Southside Housing Association and A.D.A Construction Consultants. To record your interest in the Site Visit to Southside House, please email the names of your organisations delegates to alan.shanks@ada-cc.co.uk not later than 17.00 GMT on Friday 1st March 2024. Bidders are asked to keep the maximum number of persons that will attend the Event on behalf of their organisation to two representatives.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.

Renewal: May take up option of twelve month extensions up to a maximum of two further years (2026-2028) at an estimated value 36000 GBP (excluding VAT) per annum.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000759224
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP513603
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90910000 - Cleaning services

90911100 - Accommodation cleaning services

90911200 - Building-cleaning services

Notice Value(s)

Tender Value
£144,000 £100K-£500K
Lots Value
£144,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Sep 20241 years ago
Submission Deadline
11 Mar 2024Expired
Future Notice Date
Not specified
Award Date
4 Sep 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
2025 at the earliest

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Southside Housing Association Ltd
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLASGOW
Postcode
G51 4EB
Postcode Area
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM82 Glasgow City
Local Authority
Glasgow City
Electoral Ward
Cardonald
Westminster Constituency
Paisley and Renfrewshire North

Supplier Information

Number of Suppliers
1
Supplier Name

Hygienic Disinfection Services Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...