Tender

Gas and Air Source Heat Pump servicing and reactive maintenance

LANGSTANE HOUSING ASSOCIATION LTD

This public procurement record has 1 release in its history.

Tender

11 Mar 2024 at 00:00

Summary of the contracting process

Langstane Housing Association Ltd, located in Aberdeen, UK, has released a tender titled "Gas and Air Source Heat Pump servicing and reactive maintenance". The procurement process involves servicing approximately 2,421 gas central heating systems and 124 air source heat pump systems, with an estimated contract value of £2,100,000. The procurement method is a selective process with a restricted procedure. The deadline for submission is 15th April 2024, and the tender aims to select a contractor to provide servicing, maintenance, and emergency repairs for the heating systems.

This tender from Langstane Housing Association Ltd offers significant business growth opportunities for companies specialising in heating system servicing and maintenance. Businesses with expertise in gas and air source heat pump systems are well-suited to compete. The contract includes requirements for key certifications like NICEIC/SELECT, Gas Safe, and MCS, along with specified financial and technical criteria for suitability. The successful bidder will have the chance to secure a long-term contract with potential for renewal and delivering community benefits as part of the service provision.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Gas and Air Source Heat Pump servicing and reactive maintenance

Notice Description

Langstane Housing Association has approximately 2,421 gas central heating systems and 124 air source heat pump systems in residential properties and a further 6 commercial heating systems. The successful contractor will carry out MOT style annual servicing of gas and wet electrical heating systems and biennial servicing of air source heat pumps in accordance with manufacturer recommendations. Further the contractor will be required to carry out reactive repairs and maintenance including an out of hours emergency call out service. Occasional system replacements and/or upgrades are also included in scope.

Lot Information

Lot 1

Langstane Housing Association has approximately 2,421 gas central heating systems and 124 air source heat pump systems in residential properties and a further 6 commercial heating systems. These numbers are subject to change. The successful contractor will carry out MOT style annual servicing of gas and wet electrical heating systems and biennial servicing of air source heat pumps in accordance with manufacturer recommendations. Further there will be reactive repairs and maintenance required including an out of hours emergency call out service. Occasional system replacements and/or upgrades are also included in scope. Smoke detectors and CO2 detectors are also in scope.. The successful contractor will be required to deliver community benefits

Renewal: 2 x 1 year extensions

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000760380
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR500608
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
OJEU - F2 - Contract Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services


CPV Codes

50700000 - Repair and maintenance services of building installations

50720000 - Repair and maintenance services of central heating

Notice Value(s)

Tender Value
£2,100,000 £1M-£10M
Lots Value
£2,100,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 Mar 20241 years ago
Submission Deadline
15 Apr 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
5 years hence

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
LANGSTANE HOUSING ASSOCIATION LTD
Contact Name
Jeff Watt, Team Leader - Property Compliance
Contact Email
jeff.watt@langstane-ha.co.uk
Contact Phone
+44 1224423000

Buyer Location

Locality
ABERDEEN
Postcode
AB24 1SL
Post Town
Aberdeen
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM5 North Eastern Scotland
Small Region (ITL 3)
TLM50 Aberdeen City and Aberdeenshire
Delivery Location
TLM5 North Eastern Scotland

Local Authority
Aberdeen City
Electoral Ward
Tillydrone/Seaton/Old Aberdeen
Westminster Constituency
Aberdeen North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000760380-2024-03-11T00:00:00Z",
    "date": "2024-03-11T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000760380",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-101",
            "name": "Langstane Housing Association Ltd",
            "identifier": {
                "legalName": "Langstane Housing Association Ltd"
            },
            "address": {
                "streetAddress": "680 King Street",
                "locality": "ABERDEEN",
                "region": "UKM50",
                "postalCode": "AB24 1SL"
            },
            "contactPoint": {
                "name": "Jeff Watt, Team Leader - Property Compliance",
                "email": "jeff.watt@langstane-ha.co.uk",
                "telephone": "+44 1224423000",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Housing Association",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.langstane-ha.co.uk"
            }
        },
        {
            "id": "org-102",
            "name": "Aberdeen Sheriff Court",
            "identifier": {
                "legalName": "Aberdeen Sheriff Court"
            },
            "address": {
                "locality": "Aberdeen"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Langstane Housing Association Ltd",
        "id": "org-101"
    },
    "tender": {
        "id": "ocds-r6ebe6-0000760380",
        "title": "Gas and Air Source Heat Pump servicing and reactive maintenance",
        "description": "Langstane Housing Association has approximately 2,421 gas central heating systems and 124 air source heat pump systems in residential properties and a further 6 commercial heating systems. The successful contractor will carry out MOT style annual servicing of gas and wet electrical heating systems and biennial servicing of air source heat pumps in accordance with manufacturer recommendations. Further the contractor will be required to carry out reactive repairs and maintenance including an out of hours emergency call out service. Occasional system replacements and/or upgrades are also included in scope.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "50720000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Aberdeen, Aberdeenshire and Moray."
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM5"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 2100000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2024-04-15T12:00:00Z"
        },
        "documents": [
            {
                "id": "MAR500608",
                "documentType": "contractNotice",
                "title": "Gas and Air Source Heat Pump servicing and reactive maintenance",
                "description": "Langstane Housing Association has approximately 2,421 gas central heating systems and 124 air source heat pump systems in residential properties and a further 6 commercial heating systems. The successful contractor will carry out MOT style annual servicing of gas and wet electrical heating systems and biennial servicing of air source heat pumps in accordance with manufacturer recommendations. Further the contractor will be required to carry out reactive repairs and maintenance including an out of hours emergency call out service. Occasional system replacements and/or upgrades are also included in scope.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR500608",
                "format": "text/html"
            },
            {
                "id": "MAR500608-1",
                "title": "Instructions and Information",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR500608&idx=1",
                "datePublished": "2024-03-11T13:35:07Z",
                "dateModified": "2024-04-03T11:39:12Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "MAR500608-2",
                "title": "SPD Scored Criteria to be completed",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR500608&idx=2",
                "datePublished": "2024-03-11T13:35:07Z",
                "dateModified": "2024-03-11T13:35:07Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "MAR500608-3",
                "title": "3.16 updated to be in line with 3.18",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR500608&idx=3",
                "datePublished": "2024-04-03T11:39:11Z",
                "dateModified": "2024-04-03T11:39:11Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Langstane Housing Association has approximately 2,421 gas central heating systems and 124 air source heat pump systems in residential properties and a further 6 commercial heating systems. These numbers are subject to change. The successful contractor will carry out MOT style annual servicing of gas and wet electrical heating systems and biennial servicing of air source heat pumps in accordance with manufacturer recommendations. Further there will be reactive repairs and maintenance required including an out of hours emergency call out service. Occasional system replacements and/or upgrades are also included in scope. Smoke detectors and CO2 detectors are also in scope.. The successful contractor will be required to deliver community benefits",
                "status": "active",
                "value": {
                    "amount": 2100000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "50"
                        },
                        {
                            "type": "price",
                            "description": "50"
                        }
                    ]
                },
                "hasOptions": false,
                "secondStage": {
                    "maximumCandidates": 5
                },
                "selectionCriteria": {
                    "description": "See tender documents"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "2 x 1 year extensions"
                }
            }
        ],
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "The contract will include Key Performance Indicators and a requirement for continuous improvement"
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "secondStage": {
            "invitationDate": "2024-04-22T00:00:00Z"
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Membership of. NICEIC/ SELECT and Gas Safe and MCS Certification* or equivalents Membership of SSIP accredited health and safety scheme e.g. CHAS or Constructionline"
                },
                {
                    "type": "economic",
                    "description": "Turnover Financial Health Insurance",
                    "minimum": "Average turnover across last 3 years of GPB678000 minimum Financial assessment of 2 years of accounts Employers Liability GBP 5million Public Liability GBP 5million"
                },
                {
                    "type": "technical",
                    "description": "Past relevant experience",
                    "minimum": "Must be able to demonstrate relevant experience by providing details of 2 contracts of a similar size, scope and nature within the last 5 years."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "classification": {
            "id": "50700000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "5 years hence"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=760380. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: The contractor will be required to state what community benefits they will provide as part of their obligations to deliver this contract. (SC Ref:760380) Download the copy of the online SPD document here (to be completed online through postbox submission): https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=760380",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000760380"
        }
    ],
    "noticetype": "OJEU - F2 - Contract Notice"
}