Award

SPS-02181 Office 365 Back-Up Solution

SCOTTISH PRISON SERVICE

This public procurement record has 1 release in its history.

Award

03 Apr 2024 at 00:00

PCS Notice - Website Contract Award Notice
Summary of the contracting process

The Scottish Prison Service has awarded a contract for the "SPS-02181 Office 365 Back-Up Solution." The procurement stage was complete, and the tender was conducted using a limited procurement method. The contract, valued at £218,000, was signed on 13th March 2024. The buying organization, based in Edinburgh, works within the public order and safety industry category. The procurement method used was an award procedure without prior publication of a call for competition.

This awarded contract to provide an Office 365 cloud backup solution presents an opportunity for SMEs in the services sector. Businesses offering IT solutions and cloud backup services would find this tender well-suited for competition. The specific requirement for a cloud backup solution tailored to Office 365 services aligns with the current digital transformation trends in the market. Interested suppliers can leverage this opportunity to engage with the Scottish Prison Service and potentially expand their business through service provision in the public safety sector.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

SPS-02181 Office 365 Back-Up Solution

Notice Description

In order to expand its digital data backup portfolio, the SPS requires a Contract to provide an Office 365 (O365) cloud backup solution to allow all the SPS' O365 tenancy data to be backed up. O365 has been provided as a resource to all SPS staff, which includes the use of OneDrive, Teams, SharePoint and Exchange Online to enhance and replace current on-premise solutions, which are in the process of being phased out. The Purchaser's current on-premise backup solution does not cover this cloud based service.

Lot Information

Lot 1

SPS procured and awarded this project via the CCS RM6194 Back Office Software Framework (Lot 1). An ITT document was published by SPS via the Public Contracts Scotland - Tender (PCS-T) portal and was made available to all suppliers on the framework. Tender responses were then evaluated by the SPS in accordance with the Guide to Scoring.

Procurement Information

SPS utilised the Mini-Competition route via the CCS RM6194 Back Office Software Framework (Lot 1)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000762719
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR502266
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72910000 - Computer back-up services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£218,000 £100K-£500K

Notice Dates

Publication Date
3 Apr 20241 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
13 Mar 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SCOTTISH PRISON SERVICE
Contact Name
Gavin Weetman
Contact Email
gavin.weetman@prisons.gov.scot
Contact Phone
Not specified

Buyer Location

Locality
EDINBURGH
Postcode
EH12 9DJ
Post Town
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
Drum Brae/Gyle
Westminster Constituency
Edinburgh West

Supplier Information

Number of Suppliers
1
Supplier Name

INSIGHT DIRECT (UK

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR502266
    SPS-02181 Office 365 Back-Up Solution - In order to expand its digital data backup portfolio, the SPS requires a Contract to provide an Office 365 (O365) cloud backup solution to allow all the SPS' O365 tenancy data to be backed up. O365 has been provided as a resource to all SPS staff, which includes the use of OneDrive, Teams, SharePoint and Exchange Online to enhance and replace current on-premise solutions, which are in the process of being phased out. The Purchaser's current on-premise backup solution does not cover this cloud based service.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000762719-2024-04-03T00:00:00Z",
    "date": "2024-04-03T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000762719",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-274",
            "name": "Scottish Prison Service",
            "identifier": {
                "legalName": "Scottish Prison Service"
            },
            "address": {
                "streetAddress": "One Lochside",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH12 9DJ"
            },
            "contactPoint": {
                "name": "Gavin Weetman",
                "email": "Gavin.Weetman@prisons.gov.scot",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "National or federal agency/office",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "03",
                        "description": "Public order and safety",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    }
                ],
                "url": "http://www.sps.gov.uk"
            }
        },
        {
            "id": "org-504",
            "name": "Insight Direct (UK) Ltd",
            "identifier": {
                "legalName": "Insight Direct (UK) Ltd"
            },
            "address": {
                "streetAddress": "5 Candymill Lane",
                "locality": "Hamilton",
                "region": "UKM95",
                "postalCode": "ML3 0FD"
            },
            "contactPoint": {
                "telephone": "+44 8446928724"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-166",
            "name": "Edinburgh Sherriff Court",
            "identifier": {
                "legalName": "Edinburgh Sherriff Court"
            },
            "address": {
                "streetAddress": "Sherriff Clerks Office",
                "locality": "Edinburgh",
                "postalCode": "EH1 1LB"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Scottish Prison Service",
        "id": "org-274"
    },
    "tender": {
        "id": "SPS-02181",
        "title": "SPS-02181 Office 365 Back-Up Solution",
        "description": "In order to expand its digital data backup portfolio, the SPS requires a Contract to provide an Office 365 (O365) cloud backup solution to allow all the SPS' O365 tenancy data to be backed up. O365 has been provided as a resource to all SPS staff, which includes the use of OneDrive, Teams, SharePoint and Exchange Online to enhance and replace current on-premise solutions, which are in the process of being phased out. The Purchaser's current on-premise backup solution does not cover this cloud based service.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKM"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "limited",
        "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
        "procurementMethodRationale": "SPS utilised the Mini-Competition route via the CCS RM6194 Back Office Software Framework (Lot 1)",
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "APR502266",
                "documentType": "awardNotice",
                "title": "SPS-02181 Office 365 Back-Up Solution",
                "description": "In order to expand its digital data backup portfolio, the SPS requires a Contract to provide an Office 365 (O365) cloud backup solution to allow all the SPS' O365 tenancy data to be backed up. O365 has been provided as a resource to all SPS staff, which includes the use of OneDrive, Teams, SharePoint and Exchange Online to enhance and replace current on-premise solutions, which are in the process of being phased out. The Purchaser's current on-premise backup solution does not cover this cloud based service.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR502266",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "SPS procured and awarded this project via the CCS RM6194 Back Office Software Framework (Lot 1). An ITT document was published by SPS via the Public Contracts Scotland - Tender (PCS-T) portal and was made available to all suppliers on the framework. Tender responses were then evaluated by the SPS in accordance with the Guide to Scoring.",
                "status": "complete",
                "hasOptions": false
            }
        ],
        "coveredBy": [
            "GPA"
        ],
        "procurementMethodRationaleClassifications": [
            {
                "id": "D_OUTSIDE_SCOPE",
                "description": "The procurement falls outside the scope of application of the directive"
            }
        ],
        "classification": {
            "id": "72910000",
            "scheme": "CPV"
        }
    },
    "awards": [
        {
            "id": "SPS-02181",
            "suppliers": [
                {
                    "id": "org-504",
                    "name": "Insight Direct (UK) Ltd"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "SPS-02181",
            "awardID": "SPS-02181",
            "status": "active",
            "value": {
                "amount": 218000,
                "currency": "GBP"
            },
            "dateSigned": "2024-03-13T00:00:00Z"
        }
    ],
    "language": "EN",
    "description": "(SC Ref:762719)",
    "bids": {
        "statistics": [
            {
                "id": "1891",
                "measure": "bids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "1892",
                "measure": "smeBids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "1893",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "1894",
                "measure": "foreignBidsFromNonEU",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "1895",
                "measure": "electronicBids",
                "value": 2,
                "relatedLot": "1"
            }
        ]
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000762719"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Award Notice"
}