Award

Staff Uniforms

CALEDONIAN SLEEPER LIMITED

This public procurement record has 2 releases in its history.

Summary of the contracting process

The procurement process for the supply and management of staff uniforms for Caledonian Sleeper Limited, headquartered in Inverness, UK, is now in its award stage. This contract, titled "Staff Uniforms," involves the provision of uniforms and personal protective equipment for their frontline, station, onboard, and office-based staff. The procurement was conducted using a selective, negotiated procedure with a prior call for competition, primarily focusing on goods under the railway services industry category. The award decision was made on 16th September 2025, following the tender process that concluded on 31st July 2024, and the contract is valued at £450,000. The procurement is covered by GPA, and the legal basis is identified as CELEX 32014L0025.

This tender offers substantial opportunities for businesses specialising in manufacturing and supplying custom and off-the-shelf uniform garments, as well as those capable of managing inventory for large-scale operations. Companies experienced in producing high-quality garment specifications that align with brand identity and meet safety standards, particularly for railway and related services, would find this opportunity beneficial for business growth. The awarded supplier is Workwear Express, indicating a competitive edge for suppliers who can present a versatile and quality range alongside competitive pricing. In addition, companies providing community benefits such as training, subcontractor opportunities, or local investment may find broader prospects through involvement in such contracts.

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Notice Title

Staff Uniforms

Notice Description

The requirement is to supply the uniform and manage the inventory for Caledonian Sleeper Ltd (CSL) frontline, station, onboard and office-based staff. The initial requirement is for the manufacture and supply of the Caledonian Sleeper (CSL) current uniform garments and in parallel to source and supply a new uniform specification to deliver a uniform that is aligned to Caledonian Sleeper brand quality, while meeting the needs of our staff who wear the uniform. The main garments should be available off the shelf, certain elements will be bespoke. In addition, there is a requirement for Personal Protection Equipment (PPE), which adheres to relevant safety standards, alongside cases and kit bags.

Lot Information

Lot 1

The requirement is to supply the uniform and manage the inventory for Caledonian Sleeper Ltd (CSL) frontline, station, onboard and office-based staff. The initial requirement is for the manufacture and supply of the Caledonian Sleeper (CSL) current uniform garments and in parallel to source and supply a new uniform specification to deliver a uniform that is aligned to Caledonian Sleeper brand quality while meeting the needs of our staff who wear the uniform. The main garments should be available off the shelf, certain elements will be bespoke. In addition, there is a requirement for Personal Protection Equipment (PPE), which adheres to relevant safety standards, alongside cases and kit bags.

Options: Additional requirements as they are identified.

Renewal: Potential option of a 1 x 24 months extension.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000771034
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP539583
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F6 - Contract Award Notice (Utilities)
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Negotiated procedure with prior call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

18 - Clothing, footwear, luggage articles and accessories


CPV Codes

18100000 - Occupational clothing, special workwear and accessories

18222000 - Corporate clothing

Notice Value(s)

Tender Value
£450,000 £100K-£500K
Lots Value
£450,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
19 Sep 20255 months ago
Submission Deadline
31 Jul 2024Expired
Future Notice Date
Not specified
Award Date
16 Sep 20255 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
CALEDONIAN SLEEPER LIMITED
Contact Name
Not specified
Contact Email
procurement@caledoniansleeper.scot
Contact Phone
+44 3300600500

Buyer Location

Locality
INVERNESS
Postcode
IV1 1PP
Post Town
Inverness
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
Not specified

Local Authority
Highland
Electoral Ward
Inverness Central
Westminster Constituency
Inverness, Skye and West Ross-shire

Supplier Information

Number of Suppliers
1
Supplier Name

WORKWEAR EXPRESS

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL508761
    Staff Uniforms - The requirement is to supply the uniform and manage the inventory for Caledonian Sleeper Ltd (CSL) frontline, station, onboard and office-based staff. The initial requirement is for the manufacture and supply of the Caledonian Sleeper (CSL) current uniform garments and in parallel to source and supply a new uniform specification to deliver a uniform that is aligned to Caledonian Sleeper brand quality, while meeting the needs of our staff who wear the uniform. The main garments should be available off the shelf, certain elements will be bespoke. In addition, there is a requirement for Personal Protection Equipment (PPE), which adheres to relevant safety standards, alongside cases and kit bags.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP539583
    Staff Uniforms - The requirement is to supply the uniform and manage the inventory for Caledonian Sleeper Ltd (CSL) frontline, station, onboard and office-based staff. The initial requirement is for the manufacture and supply of the Caledonian Sleeper (CSL) current uniform garments and in parallel to source and supply a new uniform specification to deliver a uniform that is aligned to Caledonian Sleeper brand quality, while meeting the needs of our staff who wear the uniform. The main garments should be available off the shelf, certain elements will be bespoke. In addition, there is a requirement for Personal Protection Equipment (PPE), which adheres to relevant safety standards, alongside cases and kit bags.

Open Contracting Data Standard (OCDS)

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