Award

Mavisbank: Conservation Design Team Services

THE LANDMARK TRUST

This public procurement record has 2 releases in its history.

Award

11 Dec 2024 at 00:00

Tender

19 Jul 2024 at 00:00

Summary of the contracting process

The Landmark Trust, located in Berkshire, UK, is undertaking a procurement process for comprehensive Design Team services aimed at the conservation of Mavisbank House and its pavilions. This project falls within the heritage conservation sector and involves developing detailed designs, securing necessary approvals, and overseeing implementation phases. The procurement stage is currently at the award and contract stage, with the contract signed on 3 December 2024. The procurement method used is a restricted procedure, and the main category is services.

This tender represents a significant opportunity for businesses specialising in architectural conservation, especially those with expertise in preserving high-status historic buildings. The contract extends over multiple phases, providing long-term engagement potential. Businesses ideally suited for this tender include those with prior experience in NHMF and NLHF funded projects, possessing specialised knowledge in conservation architecture. SMEs, particularly those with strong technical and professional capabilities, will find this an excellent growth opportunity within the heritage conservation industry.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Mavisbank: Conservation Design Team Services

Notice Description

The Client wishes to procure a comprehensive Design Team to develop the detailed design, secure the necessary approvals and then oversee the delivery and implementation of Phase 1 works to Mavisbank House and pavilions (the Contract). Subject to satisfactory performance of Phase 1 works, the Contract may then be extended to include designing and then overseeing the delivery and implementation of Phase 2 works. The Design Team should include a RIBA (SCA) or AABC or equivalent accredited conservation architect in a leading role. The lead Architect will need to have specialist knowledge and experience of preserving, conserving and restoring complex historic buildings of high status (Grade I/Grade II*/equivalent), but within a broader portfolio of work. An understanding of the complexities of running NHMF and NLHF funded projects would be beneficial.

Lot Information

Lot 1

The Client wishes to procure a comprehensive Design Team to develop the detailed design, secure the necessary approvals and then oversee the delivery and implementation of Phase 1 works to Mavisbank House and pavilions (the Contract). Subject to satisfactory performance of Phase 1 works, the Contract may then be extended to include designing and then overseeing the delivery and implementation of Phase 2 works. The Contract that will be entered into between the Client and the selected bidder will be an RIBA standard form of contract. This will be in two phases which each contain several stages: Phase 1: Rescue - Stage A: Completion of RIBA Stage 2 and 3 for Phase 1 works to the house and pavilions including the submission of a planning and other statutory consent applications and preparing a repairs notice to support the land acquisition strategy - Stage B: If the land acquisition strategy is successful and planning permission is granted the work will progress to the completion of RIBA Stages 4-7 and the successful delivery of the Phase 1 works If either the land acquisition strategy is unsuccessful or there is an unsatisfactory performance review after either Phase 1 Stage A or B, the appointment may be terminated. Phase 2: Restore Subject to satisfactory performance of Phase 1, the Client shall have the option to extend the Contract to include Phase 2, Restore. This phase of the Contract would also include several stages: - Stage A: Input to the preparation of an expression of interest to the NLHF and production of a design report to RIBA Stage 1 to input to a Development Phase application to the NLHF - Stage B: If the Development Phase application is successful, and subject to a satisfactory performance review, the work may continue to RIBA Stages 2-3 and the provision of design services up to the end of RIBA Stage 3. Work here would focus on developing designs, production of a design report sufficient to include in a Delivery Phase application to the NLHF and the submission of necessary applications for statutory consents - Stage C: If the Delivery Phase application is successful, and subject to a satisfactory performance review, the work would continue to RIBA Stages 4-7 and providing services necessary to secure the successful completion of the Phase 2 works.

Renewal: The contract may be extended if the project programme does not progress as planned.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000772405
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC519991
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services


CPV Codes

71200000 - Architectural and related services

Notice Value(s)

Tender Value
£380,000 £100K-£500K
Lots Value
£380,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£269,368 £100K-£500K

Notice Dates

Publication Date
11 Dec 20241 years ago
Submission Deadline
21 Aug 2024Expired
Future Notice Date
Not specified
Award Date
3 Dec 20241 years ago
Contract Period
1 Nov 2024 - 1 Jan 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
THE LANDMARK TRUST
Contact Name
Not specified
Contact Email
historicestates@landmarktrust.org.uk
Contact Phone
+44 1628494994

Buyer Location

Locality
BERKSHIRE
Postcode
SL6 3SW
Post Town
Slough
Country
England

Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ15 Berkshire East
Delivery Location
TLM73 East Lothian and Midlothian

Local Authority
Windsor and Maidenhead
Electoral Ward
Hurley & Walthams
Westminster Constituency
Maidenhead

Supplier Information

Number of Suppliers
1
Supplier Name

LDN ARCHITECTS

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL510265&idx=2
    5th August 2024 - Invitation to Tender to be issued to shortlisted bidders following completion of the SPD stage.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL510265
    Mavisbank: Conservation Design Team Services - The Client wishes to procure a comprehensive Design Team to develop the detailed design, secure the necessary approvals and then oversee the delivery and implementation of Phase 1 works to Mavisbank House and pavilions (the Contract). Subject to satisfactory performance of Phase 1 works, the Contract may then be extended to include designing and then overseeing the delivery and implementation of Phase 2 works. The Design Team should include a RIBA (SCA) or AABC or equivalent accredited conservation architect in a leading role. The lead Architect will need to have specialist knowledge and experience of preserving, conserving and restoring complex historic buildings of high status (Grade I/Grade II*/equivalent), but within a broader portfolio of work. An understanding of the complexities of running NHMF and NLHF funded projects would be beneficial.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC519991
    Mavisbank: Conservation Design Team Services - The Client wishes to procure a comprehensive Design Team to develop the detailed design, secure the necessary approvals and then oversee the delivery and implementation of Phase 1 works to Mavisbank House and pavilions (the Contract). Subject to satisfactory performance of Phase 1 works, the Contract may then be extended to include designing and then overseeing the delivery and implementation of Phase 2 works. The Design Team should include a RIBA (SCA) or AABC or equivalent accredited conservation architect in a leading role. The lead Architect will need to have specialist knowledge and experience of preserving, conserving and restoring complex historic buildings of high status (Grade I/Grade II*/equivalent), but within a broader portfolio of work. An understanding of the complexities of running NHMF and NLHF funded projects would be beneficial.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000772405-2024-12-11T00:00:00Z",
    "date": "2024-12-11T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000772405",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-64",
            "name": "The Landmark Trust",
            "identifier": {
                "legalName": "The Landmark Trust"
            },
            "address": {
                "streetAddress": "Shottesbrooke,, Maidenhead",
                "locality": "Berkshire",
                "region": "UK",
                "postalCode": "SL6 3SW"
            },
            "contactPoint": {
                "email": "historicestates@landmarktrust.org.uk",
                "telephone": "+44 1628494994",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Charity",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "Heritage conservation",
                        "scheme": "COFOG"
                    }
                ],
                "url": "https://www.landmarktrust.org.uk/"
            }
        },
        {
            "id": "org-18",
            "name": "Edinburgh Sheriff Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court"
            },
            "address": {
                "locality": "Edinburgh"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-157",
            "name": "The Landmark Trust",
            "identifier": {
                "legalName": "The Landmark Trust"
            },
            "address": {
                "streetAddress": "Shottesbrooke,, Maidenhead",
                "locality": "Berkshire",
                "region": "UK",
                "postalCode": "SL6 3SW"
            },
            "contactPoint": {
                "email": "historicestates@landmarktrust.org.uk",
                "telephone": "+44 1628494994",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Charity",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "Heritage conservation",
                        "scheme": "COFOG"
                    }
                ],
                "url": "https://www.landmarktrust.org.uk/"
            }
        },
        {
            "id": "org-158",
            "name": "LDN Architects LLP",
            "identifier": {
                "legalName": "LDN Architects LLP"
            },
            "address": {
                "streetAddress": "Gordon Lamb House, 3 Jackson's Entry",
                "locality": "Edinburgh",
                "region": "UK",
                "postalCode": "EH8 8PJ"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-26",
            "name": "Edinburgh Sheriff Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court"
            },
            "address": {
                "locality": "Edinburgh"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "The Landmark Trust",
        "id": "org-157"
    },
    "tender": {
        "id": "ocds-r6ebe6-0000772405",
        "title": "Mavisbank: Conservation Design Team Services",
        "description": "The Client wishes to procure a comprehensive Design Team to develop the detailed design, secure the necessary approvals and then oversee the delivery and implementation of Phase 1 works to Mavisbank House and pavilions (the Contract). Subject to satisfactory performance of Phase 1 works, the Contract may then be extended to include designing and then overseeing the delivery and implementation of Phase 2 works. The Design Team should include a RIBA (SCA) or AABC or equivalent accredited conservation architect in a leading role. The lead Architect will need to have specialist knowledge and experience of preserving, conserving and restoring complex historic buildings of high status (Grade I/Grade II*/equivalent), but within a broader portfolio of work. An understanding of the complexities of running NHMF and NLHF funded projects would be beneficial.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKM73"
                    },
                    {
                        "region": "UKM73"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 380000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2024-08-21T13:00:00Z"
        },
        "documents": [
            {
                "id": "JUL510265",
                "documentType": "contractNotice",
                "title": "Mavisbank: Conservation Design Team Services",
                "description": "The Client wishes to procure a comprehensive Design Team to develop the detailed design, secure the necessary approvals and then oversee the delivery and implementation of Phase 1 works to Mavisbank House and pavilions (the Contract). Subject to satisfactory performance of Phase 1 works, the Contract may then be extended to include designing and then overseeing the delivery and implementation of Phase 2 works. The Design Team should include a RIBA (SCA) or AABC or equivalent accredited conservation architect in a leading role. The lead Architect will need to have specialist knowledge and experience of preserving, conserving and restoring complex historic buildings of high status (Grade I/Grade II*/equivalent), but within a broader portfolio of work. An understanding of the complexities of running NHMF and NLHF funded projects would be beneficial.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL510265",
                "format": "text/html"
            },
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "JUL510265-1",
                "title": "Cover Letter",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL510265&idx=1",
                "datePublished": "2024-07-19T12:50:07Z",
                "dateModified": "2024-07-19T12:50:07Z",
                "format": "application/pdf"
            },
            {
                "id": "JUL510265-2",
                "title": "Invitation to Tender to be issued to shortlisted bidders following completion of the SPD stage.",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL510265&idx=2",
                "datePublished": "2024-08-05T16:17:18Z",
                "dateModified": "2024-08-05T16:17:18Z",
                "format": "application/pdf"
            },
            {
                "id": "DEC519991",
                "documentType": "awardNotice",
                "title": "Mavisbank: Conservation Design Team Services",
                "description": "The Client wishes to procure a comprehensive Design Team to develop the detailed design, secure the necessary approvals and then oversee the delivery and implementation of Phase 1 works to Mavisbank House and pavilions (the Contract). Subject to satisfactory performance of Phase 1 works, the Contract may then be extended to include designing and then overseeing the delivery and implementation of Phase 2 works. The Design Team should include a RIBA (SCA) or AABC or equivalent accredited conservation architect in a leading role. The lead Architect will need to have specialist knowledge and experience of preserving, conserving and restoring complex historic buildings of high status (Grade I/Grade II*/equivalent), but within a broader portfolio of work. An understanding of the complexities of running NHMF and NLHF funded projects would be beneficial.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC519991",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "The Client wishes to procure a comprehensive Design Team to develop the detailed design, secure the necessary approvals and then oversee the delivery and implementation of Phase 1 works to Mavisbank House and pavilions (the Contract). Subject to satisfactory performance of Phase 1 works, the Contract may then be extended to include designing and then overseeing the delivery and implementation of Phase 2 works. The Contract that will be entered into between the Client and the selected bidder will be an RIBA standard form of contract. This will be in two phases which each contain several stages: Phase 1: Rescue - Stage A: Completion of RIBA Stage 2 and 3 for Phase 1 works to the house and pavilions including the submission of a planning and other statutory consent applications and preparing a repairs notice to support the land acquisition strategy - Stage B: If the land acquisition strategy is successful and planning permission is granted the work will progress to the completion of RIBA Stages 4-7 and the successful delivery of the Phase 1 works If either the land acquisition strategy is unsuccessful or there is an unsatisfactory performance review after either Phase 1 Stage A or B, the appointment may be terminated. Phase 2: Restore Subject to satisfactory performance of Phase 1, the Client shall have the option to extend the Contract to include Phase 2, Restore. This phase of the Contract would also include several stages: - Stage A: Input to the preparation of an expression of interest to the NLHF and production of a design report to RIBA Stage 1 to input to a Development Phase application to the NLHF - Stage B: If the Development Phase application is successful, and subject to a satisfactory performance review, the work may continue to RIBA Stages 2-3 and the provision of design services up to the end of RIBA Stage 3. Work here would focus on developing designs, production of a design report sufficient to include in a Delivery Phase application to the NLHF and the submission of necessary applications for statutory consents - Stage C: If the Delivery Phase application is successful, and subject to a satisfactory performance review, the work would continue to RIBA Stages 4-7 and providing services necessary to secure the successful completion of the Phase 2 works.",
                "status": "complete",
                "value": {
                    "amount": 380000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Experience",
                            "description": "20"
                        },
                        {
                            "type": "price",
                            "description": "30"
                        }
                    ]
                },
                "hasOptions": false,
                "secondStage": {
                    "maximumCandidates": 5
                },
                "selectionCriteria": {
                    "description": "The SPD contains a range of mandatory and discretionary exclusion criteria. It also contains several technical and professional ability questions each of which will be scored 0-5 based a scale provided to bidders. Where they meet all of the other necessary criteria, the five (5) highest scoring bidders will be short-listed and invited to tender."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "startDate": "2024-11-01T00:00:00Z",
                    "endDate": "2031-01-01T00:00:00Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract may be extended if the project programme does not progress as planned."
                }
            }
        ],
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "secondStage": {
            "invitationDate": "2024-09-03T00:00:00Z"
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Please refer to the Cover Letter"
                },
                {
                    "type": "technical",
                    "description": "Execution of the service is reserved to a particular profession"
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "classification": {
            "id": "71200000",
            "scheme": "CPV"
        },
        "hasRecurrence": false,
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "(SC Ref:785476)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000772405"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000772405"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "ocds-r6ebe6-0000772405-1",
            "suppliers": [
                {
                    "id": "org-158",
                    "name": "LDN Architects LLP"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "ocds-r6ebe6-0000772405-1",
            "awardID": "ocds-r6ebe6-0000772405-1",
            "status": "active",
            "value": {
                "amount": 269368,
                "currency": "GBP"
            },
            "dateSigned": "2024-12-03T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2024/S 000-022479"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "461",
                "measure": "bids",
                "value": 5,
                "relatedLot": "1"
            },
            {
                "id": "462",
                "measure": "smeBids",
                "value": 5,
                "relatedLot": "1"
            },
            {
                "id": "463",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "464",
                "measure": "foreignBidsFromNonEU",
                "value": 5,
                "relatedLot": "1"
            },
            {
                "id": "465",
                "measure": "electronicBids",
                "value": 5,
                "relatedLot": "1"
            }
        ]
    }
}