Provision of Stonework Surveys

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000773701-2024-11-18T00:00:00Z",
    "date": "2024-11-18T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000773701",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-82",
            "name": "National Galleries of Scotland",
            "identifier": {
                "legalName": "National Galleries of Scotland"
            },
            "address": {
                "streetAddress": "National Galleries of Scotland, 73 Belford Road",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH4 3DS"
            },
            "contactPoint": {
                "name": "Clare Holyoake",
                "email": "cholyoake@nationalgalleries.org",
                "telephone": "+44 1316246374",
                "url": "https://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "08",
                        "description": "Recreation, culture and religion",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.nationalgalleries.org"
            }
        },
        {
            "id": "org-8",
            "name": "Edinburgh Sheriff Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court"
            },
            "address": {
                "streetAddress": "Chalmers Street",
                "locality": "Edinburgh",
                "postalCode": "EH1 1LB"
            },
            "contactPoint": {
                "url": "http://www.scotcourts.gov.uk/the-courts/sheriff-court/find-a-court"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-154",
            "name": "National Galleries of Scotland",
            "identifier": {
                "legalName": "National Galleries of Scotland"
            },
            "address": {
                "streetAddress": "National Galleries of Scotland, 73 Belford Road",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH4 3DS"
            },
            "contactPoint": {
                "name": "Clare Holyoake",
                "email": "cholyoake@nationalgalleries.org",
                "telephone": "+44 1316246374",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "08",
                        "description": "Recreation, culture and religion",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.nationalgalleries.org"
            }
        },
        {
            "id": "org-155",
            "name": "John Gilbert Architects Limited",
            "identifier": {
                "legalName": "John Gilbert Architects Limited"
            },
            "address": {
                "streetAddress": "125 Candleriggs",
                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "G1 1NP"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-73",
            "name": "Edinburgh Sheriff Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court"
            },
            "address": {
                "locality": "Edinburgh"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody",
                "mediationBody"
            ]
        }
    ],
    "buyer": {
        "name": "National Galleries of Scotland",
        "id": "org-154"
    },
    "tender": {
        "id": "K/C/051",
        "title": "Provision of Stonework Surveys",
        "description": "National Galleries Scotland (NGS) \"The Authority\" wish to award a contract for the Provision of Stonework Surveys to a single Consultant. The commission will initially focus on surveys of two of our prominent Gallery buildings, with the option to undertake further surveys at a later date. The purpose of the surveys is to provide NGS with a detailed report on the condition of the stonework to help conserve these important historic buildings and assist with planning and prioritisation of future capital works projects. For full details of the Contract Requirements please refer to the Tender and Contract documents. The Consultant must have a clear understanding of the Contract Requirements and the organisational needs of NGS. There is no commitment to a minimum spend over the duration of the contract. Under this agreement, no minimum spend is guaranteed. There is no commitment to a minimum level of work over the duration of the contract. Under this agreement, no minimum level of work is guaranteed. The agreement will be non-exclusive i.e., NGS reserves the right, in certain circumstances, to procure out with the Contract Agreement, as and when required. In the event of unsatisfactory performance by the successful Consultant and the termination of the contract by either party, NGS reserves the right to negotiate the continuance of the services with the second and third placed Contractors.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "45262510",
                        "scheme": "CPV"
                    },
                    {
                        "id": "71250000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "71251000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "90712400",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM75"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2024-09-13T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2024-09-13T12:00:00Z"
        },
        "documents": [
            {
                "id": "AUG511749",
                "documentType": "contractNotice",
                "title": "Provision of Stonework Surveys",
                "description": "National Galleries Scotland (NGS) \"The Authority\" wish to award a contract for the Provision of Stonework Surveys to a single Consultant. The commission will initially focus on surveys of two of our prominent Gallery buildings, with the option to undertake further surveys at a later date. The purpose of the surveys is to provide NGS with a detailed report on the condition of the stonework to help conserve these important historic buildings and assist with planning and prioritisation of future capital works projects. For full details of the Contract Requirements please refer to the Tender and Contract documents. The Consultant must have a clear understanding of the Contract Requirements and the organisational needs of NGS. There is no commitment to a minimum spend over the duration of the contract. Under this agreement, no minimum spend is guaranteed. There is no commitment to a minimum level of work over the duration of the contract. Under this agreement, no minimum level of work is guaranteed. The agreement will be non-exclusive i.e., NGS reserves the right, in certain circumstances, to procure out with the Contract Agreement, as and when required. In the event of unsatisfactory performance by the successful Consultant and the termination of the contract by either party, NGS reserves the right to negotiate the continuance of the services with the second and third placed Contractors.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG511749",
                "format": "text/html"
            },
            {
                "id": "AUG511749-1",
                "title": "Invitation to Tender (ITT)",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG511749&idx=1",
                "datePublished": "2024-08-09T08:50:08Z",
                "dateModified": "2024-08-14T10:06:51Z",
                "format": "application/pdf"
            },
            {
                "id": "AUG511749-2",
                "title": "Price Schedule",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG511749&idx=2",
                "datePublished": "2024-08-09T08:50:08Z",
                "dateModified": "2024-08-09T08:50:08Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "AUG511749-3",
                "title": "Section 2 - Contract Specification",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG511749&idx=3",
                "datePublished": "2024-08-09T08:50:08Z",
                "dateModified": "2024-08-09T10:52:48Z",
                "format": "application/pdf"
            },
            {
                "id": "AUG511749-4",
                "title": "NGS Environmental Policy",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG511749&idx=4",
                "datePublished": "2024-08-09T08:50:08Z",
                "dateModified": "2024-08-09T08:50:08Z",
                "format": "application/pdf"
            },
            {
                "id": "AUG511749-5",
                "title": "Gallery Work Rules",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG511749&idx=5",
                "datePublished": "2024-08-09T08:50:09Z",
                "dateModified": "2024-08-09T08:50:09Z",
                "format": "application/pdf"
            },
            {
                "id": "AUG511749-6",
                "title": "General Contract Guidance for Contractors",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG511749&idx=6",
                "datePublished": "2024-08-09T08:50:09Z",
                "dateModified": "2024-08-09T08:50:09Z",
                "format": "application/pdf"
            },
            {
                "id": "AUG511749-7",
                "title": "Section 2 - Appendix A",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG511749&idx=7",
                "datePublished": "2024-08-09T08:50:09Z",
                "dateModified": "2024-08-09T08:50:09Z",
                "format": "application/pdf"
            },
            {
                "id": "AUG511749-8",
                "title": "Section 3 - Conditions of Contract",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG511749&idx=8",
                "datePublished": "2024-08-09T08:50:09Z",
                "dateModified": "2024-08-09T08:50:09Z",
                "format": "application/pdf"
            },
            {
                "id": "AUG511749-9",
                "title": "Section 2 - Contract Specification",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG511749&idx=9",
                "datePublished": "2024-08-09T10:52:48Z",
                "dateModified": "2024-08-09T10:52:48Z",
                "format": "application/pdf"
            },
            {
                "id": "AUG511749-10",
                "title": "Invitation to Tender (ITT) - V2 - Amendments in red",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG511749&idx=10",
                "datePublished": "2024-08-14T10:06:51Z",
                "dateModified": "2024-08-29T11:59:42Z",
                "format": "application/pdf"
            },
            {
                "id": "AUG511749-11",
                "title": "Invitation to Tender (ITT) - V3 - Amendments in red",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG511749&idx=11",
                "datePublished": "2024-08-29T11:59:29Z",
                "dateModified": "2024-08-29T11:59:29Z",
                "format": "application/pdf"
            },
            {
                "id": "AUG511749-12",
                "title": "Invitation to Tender (ITT) - V3 - Amendments in red",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG511749&idx=12",
                "datePublished": "2024-08-29T11:59:42Z",
                "dateModified": "2024-08-29T11:59:42Z",
                "format": "application/pdf"
            },
            {
                "id": "NOV518568",
                "documentType": "awardNotice",
                "title": "Provision of Stonework Surveys",
                "description": "National Galleries Scotland (NGS) \"The Authority\" wish to award a contract for the Provision of Stonework Surveys to a single Consultant. The commission will initially focus on surveys of two of our prominent Gallery buildings, with the option to undertake further surveys at a later date. The purpose of the surveys is to provide NGS with a detailed report on the condition of the stonework to help conserve these important historic buildings and assist with planning and prioritisation of future capital works projects. For full details of the Contract Requirements please refer to the Tender and Contract documents. The Consultant must have a clear understanding of the Contract Requirements and the organisational needs of NGS. There is no commitment to a minimum spend over the duration of the contract. Under this agreement, no minimum spend is guaranteed. There is no commitment to a minimum level of work over the duration of the contract. Under this agreement, no minimum level of work is guaranteed. The agreement will be non-exclusive i.e., NGS reserves the right, in certain circumstances, to procure out with the Contract Agreement, as and when required. In the event of unsatisfactory performance by the successful Consultant and the termination of the contract by either party, NGS reserves the right to negotiate the continuance of the services with the second and third placed Contractors.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV518568",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "The procurement will be conducted through the use of the Open (single stage) procedure. Bidders must complete and return an SPD (Scotland) form along with their tender submission. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. It is a requirement that the Service Provider as a minimum, hold or commit to obtain prior to the award of contract a valid Cyber Essentials Basic Certificate (or equivalent) in place throughout the duration of the contract. For further information please refer to the tender and contract documents. Baseline Personnel Security Standards are required under the contract. All operatives who will be working on NGS sites will be required to hold valid basic disclosure certification. The top three highest scoring Tenderers (price & quality combined score) will be invited to attend a meeting with the Tender Quality Evaluation Panel during the week commencing 7th October 2024 (date may be subject to change). Full details are provided in the Invitation to Tender (ITT) document.",
                "status": "complete",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "80"
                        },
                        {
                            "type": "price",
                            "description": "20"
                        }
                    ]
                },
                "options": {
                    "description": "NGS reserve the right to award a public contract following the negotiated procedure without prior publication in terms of Regulation 33(8) of the Public Contracts (Scotland) Regulations 2015. Further information is included in the Invitation to Tender (ITT) document. NGS reserves the right to issue a contract modification in terms of Regulation 72 of the Public Contracts (Scotland) Regulations 2015."
                },
                "hasOptions": true,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 300
                },
                "hasRenewal": false
            }
        ],
        "bidOpening": {
            "date": "2024-09-13T12:00:00Z"
        },
        "communication": {
            "atypicalToolUrl": "https://www.publiccontractsscotland.gov.uk"
        },
        "contractTerms": {
            "performanceTerms": "As detailed in the contract."
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Q4A1a 'Enrolment in a Relevant Professional Register', Q4A.2a 'Authorisation of Particular Organisation Needed' and Q4A.2b'Membership of a Particular Organisation Needed' have been included in the SPD. Bidders must confirm whether this is applicable to them. If applicable, each question will be scored on a Pass/Fail basis. If the Bidder is required by their country of establishment, to have enrolment in a Professional Register, authorisation and/or membership of a particular organisation that the Bidder has not attained, the response will be deemed a 'Fail'. Any Bidder scoring a 'Fail' mark will be disqualified from the competition."
                },
                {
                    "type": "economic",
                    "description": "Q4B5a - Insurance - Professional Risk Indemnity Q4B5b - Insurance - Employer's (Compulsory) Liability Q4B5c - Insurance - Public Liability & Cyber Liability Insurance Q4B6 - Other Economic or Financial Requirements.",
                    "minimum": "Q4B5a - Professional Risk Indemnity at 1,000,000 GBP for any one incident and unlimited in total. Q4B5b - Employer's (Compulsory) Liability insurance in accordance with any legal requirements for the time being in force. Q4B5c - Public Liability Insurance at 1,000,000 GBP for any one incident and unlimited in total. Q4B5c - Cyber Liability Insurance (First & Third Party cover) at 100,000 GBP for any one incident and unlimited in total. Q4B6 (i) Provision of Financial Ratio: Profit before interest and taxation (factual and identified within financial statements. Ratio to be greater than 1GBP. Bidders are to submit evidence of calculation. Q4B6 (ii) Provision of Financial Ratio: Net Current Assets (current assets divided by current liabilities). Ratio to be greater than 1:1 i.e. must be positive. Bidders are to submit evidence of calculation. Q4B6 (iii) Bidders shall include copies of their filed accounts (full details provided with in the online SPD). Q4B6 (iv) Parent Company Guarantee or Performance Bond (full details provided with in the online SPD). Requirement only required in the event a Bidder should fail in relation to the financial ratios or be unable to provide any of the information required."
                },
                {
                    "type": "technical",
                    "description": "Q4D.1 Quality Assurance (including Health & Safety Procedures) & Q4D.2 Environmental Management are included under selection criteria but will be scored on a Pass/Fail basis, as detailed below.",
                    "minimum": "Q4D.1 Quality Assurance (including Health & Safety Procedures): all information in regard to minimum level(s) of standards required is contained within the online SPD. This will be scored on a Pass/Fail basis. If the Bidder responds \"No\" the response will be deemed a \"Fail\". Any Bidder scoring a \"Fail\" mark will be disqualified from the competition. Q4D.2 Environmental Management: all information in regard to minimum level(s) of standards required is contained within the SPD. This will be scored on a Pass/Fail basis. If the Bidder responds \"No\" the response will be deemed a \"Fail\". Any Bidder scoring a \"Fail\" mark will be disqualified from the competition."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 180
            }
        },
        "classification": {
            "id": "71200000",
            "scheme": "CPV"
        },
        "hasRecurrence": false,
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "National Galleries Scotland reserves the right to cancel the procurement at any time and not award a Contract. The expenditure, work or effort undertaken by Bidders prior to the Award of Contract is accordingly a matter solely for the commercial judgement of Bidders. Late SPDs and/or tender submissions may not be considered by National Galleries Scotland. (SC Ref:783607)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000773701"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000773701"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "K/C/051",
            "suppliers": [
                {
                    "id": "org-155",
                    "name": "John Gilbert Architects Limited"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "K/C/051",
            "awardID": "K/C/051",
            "status": "active",
            "value": {
                "amount": 91986,
                "currency": "GBP"
            },
            "dateSigned": "2024-10-28T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2024/S 000-025143"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "263",
                "measure": "bids",
                "value": 11,
                "relatedLot": "1"
            },
            {
                "id": "264",
                "measure": "smeBids",
                "value": 9,
                "relatedLot": "1"
            },
            {
                "id": "265",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "266",
                "measure": "foreignBidsFromNonEU",
                "value": 11,
                "relatedLot": "1"
            },
            {
                "id": "267",
                "measure": "electronicBids",
                "value": 11,
                "relatedLot": "1"
            }
        ]
    }
}