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The Meadows and Inverleith Park Summer Events

The City of Edinburgh Council

This public procurement record has 3 releases in its history.

Award

26 Mar 2025 at 00:00

PCS Notice - Website Contract Award Notice
Tender

12 Nov 2024 at 00:00

PCS Notice - Website Contract Notice
Planning

02 Aug 2024 at 01:00

PCS Notice - Website Prior Information Notice
Summary of the contracting process

The City of Edinburgh Council has successfully completed a procurement process for hosting summer events at The Meadows and Inverleith Park. The contract was awarded to Underbelly Limited and Foodies Festival to organise cultural, food, drink, and live performing arts events. This Concession contract will commence from August 2025 for a three-year period with the option to extend for up to two additional one-year periods. The procurement method used was an open procedure, and the contract was concluded on 26th March 2025. The events are scheduled to take place in Edinburgh, specifically targeting the provision of leisure services under CPV code 79952000.

This tender presents an excellent opportunity for businesses involved in event management, entertainment, and hospitality to showcase their expertise and expand their market presence. Companies specialising in large-scale cultural and performing arts events are particularly well-suited for this contract, as they can provide the required infrastructure and attract a significant audience. Additionally, businesses can leverage this opportunity to establish long-term relationships with The City of Edinburgh Council and contribute to the local community through various community benefits initiatives, such as supporting local charities and promoting cultural activities.

How relevant is this notice?

Notice Information

Notice Title

The Meadows and Inverleith Park Summer Events

Notice Description

The City of Edinburgh Council (the "Council") awarded a Concession contract for the summer events held at The Meadows and Inverleith Park. The Council appointed an events management Contractor(s) to provide a range of leisure events that have a focus on culture, food, drink and live performing arts. The Contractor(s) shall pay a fixed fee rental to the Council and each site shall be subject to a reinstatement bond. It is expected that the new Concession contract shall operate from August 2025 for a period of three years with the option (at the Council's discretion) to extend for a further two periods of one year each.

Lot Information

The Meadows

A ticketed venue for either a cultural, theatre or live performing arts event or events on the Meadows for up to 23 days in August (23 performance days excludes build / strike). Please refer to Lot 1 Specification for details in full.. This is a Contract Award Notice for Lot 1 The Meadows.

Renewal: It is the intention of the Council that any Contract resulting from this ITT will commence January 2025 for a period of three years with two optional 12-month extensions (3 + 1 + 1), undertaken at the sole discretion of the Council.

Inverleith Park

A ticketed venue for either, a cultural, food, drink, or live performing arts event or events on Inverleith Park for up to 3 days in August (3 performance days excludes build/strike).. This is a Contract Award Notice for Lot 2 Inverleith Park

Renewal: It is the intention of the Council that any Contract resulting from this ITT will commence January 2025 for a period of three years with two optional 12-month extensions (3 + 1 + 1), undertaken at the sole discretion of the Council.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000774155
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR526875
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952000 - Event services

Notice Value(s)

Tender Value
£500,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£524,224 £500K-£1M

Notice Dates

Publication Date
26 Mar 20251 years ago
Submission Deadline
11 Dec 2024Expired
Future Notice Date
7 Oct 2024Expired
Award Date
27 Feb 20251 years ago
Contract Period
Not specified - Not specified
Recurrence
Early 2029

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The City of Edinburgh Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH8 8BG
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
2
Supplier Names

Foodies Festival

Underbelly Limited

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG511241
    The Meadows and Inverleith Park Summer Events - The purpose of this notice is to inform the market of the intention of the City of Edinburgh Council (the "Council") to tender a Concession contract for the summer events held at The Meadows and Inverleith Park. The Council's aim is to appoint an events management Contractor(s) to provide a range of leisure events that have a focus on culture, food, drink and live performing arts. The Contractor(s) shall pay a fixed fee rental to the Council and each site shall be subject to a reinstatement bond. It is expected that the new Concession contract shall operate from August 2025 for a period of three years with the option (at the Council's discretion) to extend for a further two periods of one year each.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV518105
    The Meadows and Inverleith Park Summer Events - The City of Edinburgh Council (the "Council") requires a Concession contract for the summer events held at The Meadows and Inverleith Park. The Council's aim is to appoint an events management Contractor(s) to provide a range of leisure events that have a focus on culture, food, drink and live performing arts. The Contractor(s) shall pay a fixed fee rental to the Council and each site shall be subject to a reinstatement bond. It is expected that the new Concession contract shall operate from August 2025 for a period of three years with the option (at the Council's discretion) to extend for a further two periods of one year each.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR526875
    The Meadows and Inverleith Park Summer Events - The City of Edinburgh Council (the "Council") awarded a Concession contract for the summer events held at The Meadows and Inverleith Park. The Council appointed an events management Contractor(s) to provide a range of leisure events that have a focus on culture, food, drink and live performing arts. The Contractor(s) shall pay a fixed fee rental to the Council and each site shall be subject to a reinstatement bond. It is expected that the new Concession contract shall operate from August 2025 for a period of three years with the option (at the Council's discretion) to extend for a further two periods of one year each.

Open Contracting Data Standard (OCDS)

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