Provision of a Community EPR System

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000778473-2025-01-29T00:00:00Z",
    "date": "2025-01-29T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000778473",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-22",
            "name": "NHS Greater Glasgow and Clyde",
            "identifier": {
                "legalName": "NHS Greater Glasgow and Clyde"
            },
            "address": {
                "streetAddress": "Procurement Department, Westward House, 15-17 St James Street",
                "locality": "Paisley",
                "region": "UKM82",
                "postalCode": "PA3 2HJ"
            },
            "contactPoint": {
                "email": "james.warnock2@nhs.scot",
                "telephone": "+44 1412782765",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "07",
                        "description": "Health",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.nhsggc.scot/about-us/procurement/"
            }
        },
        {
            "id": "org-23",
            "name": "Glasgow Sheriff Court",
            "identifier": {
                "legalName": "Glasgow Sheriff Court"
            },
            "address": {
                "streetAddress": "1 Carlton Place",
                "locality": "Glasgow",
                "postalCode": "G5 9TW"
            },
            "contactPoint": {
                "email": "glasgow@scotcourts.gov.uk",
                "telephone": "+44 1414298888",
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "NHS Greater Glasgow and Clyde",
        "id": "org-22"
    },
    "tender": {
        "id": "ocds-r6ebe6-0000778473",
        "title": "Provision of a Community EPR System",
        "description": "This procurement presents an Invitation to Tender (ITT) for an Electronic Patient Records System emerging from a requirement within NHS Greater Glasgow & Clyde (NHSGGC) for a system that will support the Community, Children's and Mental Health Services (CCMH).",
        "status": "active",
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKM82"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2025-03-19T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2025-03-19T12:00:00Z"
        },
        "documents": [
            {
                "id": "JAN522747",
                "documentType": "contractNotice",
                "title": "Provision of a Community EPR System",
                "description": "This procurement presents an Invitation to Tender (ITT) for an Electronic Patient Records System emerging from a requirement within NHS Greater Glasgow & Clyde (NHSGGC) for a system that will support the Community, Children's and Mental Health Services (CCMH).",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN522747",
                "format": "text/html"
            },
            {
                "id": "JAN522747-1",
                "title": "ITT Document",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN522747&idx=1",
                "datePublished": "2025-01-29T10:50:08Z",
                "dateModified": "2025-01-29T10:50:08Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JAN522747-2",
                "title": "EPR Pricing Schedule",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN522747&idx=2",
                "datePublished": "2025-01-29T10:50:08Z",
                "dateModified": "2025-01-29T10:50:08Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "JAN522747-3",
                "title": "EPR Scoring Booklet",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN522747&idx=3",
                "datePublished": "2025-01-29T10:50:08Z",
                "dateModified": "2025-01-29T10:50:08Z",
                "format": "application/vnd.ms-excel"
            },
            {
                "id": "JAN522747-4",
                "title": "SPD Document",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN522747&idx=4",
                "datePublished": "2025-01-29T10:50:08Z",
                "dateModified": "2025-01-29T10:50:08Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JAN522747-5",
                "title": "NHSGGC Conditions",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN522747&idx=5",
                "datePublished": "2025-01-29T10:50:08Z",
                "dateModified": "2025-01-29T10:50:08Z",
                "format": "application/pdf"
            },
            {
                "id": "JAN522747-6",
                "title": "Summary of Questions asked and Answers provided.",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN522747&idx=6",
                "datePublished": "2025-01-30T14:27:49Z",
                "dateModified": "2025-01-30T14:27:49Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "JAN522747-7",
                "title": "Section N1 - Functional Requirements - Question N1.1 revised.",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN522747&idx=7",
                "datePublished": "2025-01-31T08:39:12Z",
                "dateModified": "2025-01-31T08:39:12Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JAN522747-8",
                "title": "List of questions asked and answers given",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN522747&idx=8",
                "datePublished": "2025-03-03T15:11:47Z",
                "dateModified": "2025-03-03T15:11:47Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "JAN522747-9",
                "title": "Questions asked and responses provided",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN522747&idx=9",
                "datePublished": "2025-03-07T12:02:55Z",
                "dateModified": "2025-03-07T12:02:55Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "JAN522747-10",
                "title": "Questions & Answers Update",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN522747&idx=10",
                "datePublished": "2025-03-12T08:54:55Z",
                "dateModified": "2025-03-12T08:54:55Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "JAN522747-11",
                "title": "Questions asked, answers given",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN522747&idx=11",
                "datePublished": "2025-03-12T15:33:01Z",
                "dateModified": "2025-03-12T15:33:01Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "This notice presents an Invitation to Tender (ITT) for a requirement emerging from within NHS Greater Glasgow & Clyde (NHSGGC) for an Electronic Patient Records (EPR) system that will support the Community, Children's and Mental Health Services (CCMH).",
                "status": "active",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Technical",
                            "description": "60"
                        },
                        {
                            "type": "cost",
                            "name": "Price",
                            "description": "40"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "2 x 12 month extensions"
                }
            }
        ],
        "bidOpening": {
            "date": "2025-03-19T12:00:00Z"
        },
        "coveredBy": [
            "GPA"
        ],
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "With reference to SPD question 4B.4, bidders are required to state the value for the following financial ratio: Current Ratio (Liquidity Ratio) (Total Current Assets divided by total current liabilities) The acceptable range for this financial ratio is: >0.99 With reference to SPD question 4B.4, bidders are required to state the value for the following financial ratio: Net Profit Margin (Net profits divided by revenue x 100) The acceptable range for this financial ratio is: >0 (i.e positive) Minimum Level(s) With reference to SPD question 4B.5.1a it is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract Professional Indemnity Insurance = GBP2m With reference to SPD question 4B.5.1b it is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract Employer's (Compulsory) Liability Insurance = GBP5m With reference to SPD question 4B.5.2 it is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract Public Liability Insurance = GBP5m"
                },
                {
                    "type": "technical",
                    "description": "With reference to SPD question 4C.1.2 Tenderers are required to provide examples that demonstrate they have the relevant experience to deliver the service. Examples must be from within the last 3 years. You should use the attached template to provide 2 examples that demonstrates experience that is relevant to this procurement exercise. Your completed response should be no more than 2 pages of A4. The completed response should be uploaded to question 4C.1.2",
                    "minimum": "With reference to SPD Question 4D.1, tenderers should hold and evidence or commit to obtain, within 6 months of the contract start date, a whistleblowing policy consistent with the National Whistleblowing Standards that can be found at the following link: https://inwo.spso.org.uk/national-whistleblowing-%20standards"
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 180
            }
        },
        "classification": {
            "id": "72000000",
            "scheme": "CPV"
        },
        "hasRecurrence": false,
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=778473. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:778473)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000778473"
        }
    ],
    "noticetype": "OJEU - F2 - Contract Notice"
}