Award

The Historic 1911 Scotland's Census Handwritten Records And Data Enhancement

UNIVERSITY OF EDINBURGH

This public procurement record has 2 releases in its history.

Award

16 Dec 2024 at 00:00

Tender

27 Sep 2024 at 00:00

Summary of the contracting process

The University of Edinburgh has awarded a contract for the project titled "The Historic 1911 Scotland’s Census Handwritten Records And Data Enhancement" in the education sector. This initiative is spearheaded by the Longitudinal Study Centre – Scotland (LSCS), with funding from the UK Economic and Social Research Council (ESRC). The project, managed in collaboration with Queen's University of Belfast's Centre for Data Digitisation and Analysis (CDDA) and assisted by the National Records of Scotland (NRS), involves the transcription and digital management of handwritten census records from 1911. The contract, valued at £330,000, was signed on 16 December 2024, with the awarded supplier being Mobius Knowledge Services. This open procedure required electronic submission of bids by 25 October 2024, with the procurement method classified under CPV code 72300000.

This tender presents substantial growth opportunities for businesses specialising in data digitisation and database management. The successful supplier benefits from providing a secure IT platform to support this high-stakes project. Companies adept in handling large-scale data transcription, especially within stringent security parameters, are ideal candidates for similar contracts. Suppliers with experience in educational and historical data services will find this type of procurement particularly advantageous, as it allows them to showcase their competencies in a high-profile public sector project, potentially leading to further opportunities in government and academia.

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Notice Title

The Historic 1911 Scotland's Census Handwritten Records And Data Enhancement

Notice Description

The University of Edinburgh (UoE) Longitudinal Study Centre - Scotland (LSCS), has received funding from the UK Economic and Social Research Council (ESRC) to create a multidisciplinary research database from Scottish historical vital events records. This project is being delivered in collaboration with the Queen's University of Belfast (QUB), Centre for Data Digitisation and Analysis (CDDA). CDDA will provide project management with end-to-end support. The National Records of Scotland (NRS) are the record keeper and official source of demographic statistics. UoE, in collaboration with CDDA will create and manage the UK secure infrastructure platform and will require full access (i.e., Administrator and user) to the successful supplier's Data Capture/Database Management Tool to ensure Quality Assurance and sign-off. The 1911 Census was conducted under the Census Act (1910) which makes it a function of the Registrar General for Scotland, a role now undertaken by the Chief Executive of NRS. University of Edinburgh wish to procure the transcription (digitisation) services to capture full details of each individual included on each image (Census return) , transcription of the hand-written information from the digital images into a digital dataset. This will involve the successful supplier providing a project-specific Data Capture/Database Management Tool, which will need to be able to be housed on the supplied secure ICT Platform, within the UK. The designed database, raw images and exiting NRS indexes must be retained within this secure intranet infrastructure system. Transcription workflow will not be permitted to leave the supplied secure environment housed within the UK.

Lot Information

Lot 1

This is a Route 3 Open Regulated Procurement Project.

Renewal: If required a short month to month range of extensions can be allowed, although this will be only to carry out exit management and will have no impact on price.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000779131
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC520388
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support


CPV Codes

72300000 - Data services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£330,000 £100K-£500K

Notice Dates

Publication Date
16 Dec 20241 years ago
Submission Deadline
25 Oct 2024Expired
Future Notice Date
Not specified
Award Date
16 Dec 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF EDINBURGH
Contact Name
Sharron Gardiner
Contact Email
sgardiner@ed.ac.uk
Contact Phone
+44 1316502759

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1HT
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh

Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

MOBIUS KNOWLEDGE SERVICES

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP515079
    The Historic 1911 Scotland's Census Handwritten Records And Data Enhancement - The University of Edinburgh (UoE) Longitudinal Study Centre - Scotland (LSCS), has received funding from the UK Economic and Social Research Council (ESRC) to create a multidisciplinary research database from Scottish historical vital events records. This project is being delivered in collaboration with the Queen's University of Belfast (QUB), Centre for Data Digitisation and Analysis (CDDA). CDDA will provide project management with end-to-end support. The National Records of Scotland (NRS) are the record keeper and official source of demographic statistics. UoE, in collaboration with CDDA will create and manage the UK secure infrastructure platform and will require full access (i.e., Administrator and user) to the successful supplier's Data Capture/Database Management Tool to ensure Quality Assurance and sign-off. The 1911 Census was conducted under the Census Act (1910) which makes it a function of the Registrar General for Scotland, a role now undertaken by the Chief Executive of NRS. University of Edinburgh wish to procure the transcription (digitisation) services to capture full details of each individual included on each image (Census return) , transcription of the hand-written information from the digital images into a digital dataset. This will involve the successful supplier providing a project-specific Data Capture/Database Management Tool, which will need to be able to be housed on the supplied secure ICT Platform, within the UK. The designed database, raw images and exiting NRS indexes must be retained within this secure intranet infrastructure system. Transcription workflow will not be permitted to leave the supplied secure environment housed within the UK.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC520388
    The Historic 1911 Scotland's Census Handwritten Records And Data Enhancement - The University of Edinburgh (UoE) Longitudinal Study Centre - Scotland (LSCS), has received funding from the UK Economic and Social Research Council (ESRC) to create a multidisciplinary research database from Scottish historical vital events records. This project is being delivered in collaboration with the Queen's University of Belfast (QUB), Centre for Data Digitisation and Analysis (CDDA). CDDA will provide project management with end-to-end support. The National Records of Scotland (NRS) are the record keeper and official source of demographic statistics. UoE, in collaboration with CDDA will create and manage the UK secure infrastructure platform and will require full access (i.e., Administrator and user) to the successful supplier's Data Capture/Database Management Tool to ensure Quality Assurance and sign-off. The 1911 Census was conducted under the Census Act (1910) which makes it a function of the Registrar General for Scotland, a role now undertaken by the Chief Executive of NRS. University of Edinburgh wish to procure the transcription (digitisation) services to capture full details of each individual included on each image (Census return) , transcription of the hand-written information from the digital images into a digital dataset. This will involve the successful supplier providing a project-specific Data Capture/Database Management Tool, which will need to be able to be housed on the supplied secure ICT Platform, within the UK. The designed database, raw images and exiting NRS indexes must be retained within this secure intranet infrastructure system. Transcription workflow will not be permitted to leave the supplied secure environment housed within the UK.

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