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Retail Coffee Systems and Hot Beverage Consumables including Maintenance and Repair

Glasgow City Council

This public procurement record has 1 release in its history.

Tender

16 Oct 2024 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The Glasgow City Council is inviting tenders for the procurement of retail coffee systems and hot beverage consumables, including maintenance and repair services. This open procedure is targeted at suppliers who can provide, lease, install, and maintain hot beverage machines and related consumables. The procurement process is currently in the tender stage, with submissions due by 15 November 2024. The contract covers the Glasgow area and spans multiple facilities managed by the council. The procurement falls under the “General public services” industry category, and the total contract value is estimated at £1,056,520 GBP.

This tender presents a significant opportunity for businesses specializing in the supply and maintenance of beverage machines, coffee, and related consumables. Companies with experience in providing high-quality beverage solutions, including equipment leasing, installation, and maintenance services, are well-suited to compete. The contract includes the provision of barista espresso machines, automated grinders, bean-to-cup machines, and short-term equipment hire for events. Robust financial health and relevant industry experience are essential criteria for participating companies. Successful bidders will benefit from a long-term partnership with a major local authority and the potential for contract renewal.

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Notice Information

Notice Title

Retail Coffee Systems and Hot Beverage Consumables including Maintenance and Repair

Notice Description

Provision of Supply (lease) and installation of hot beverages machines supplies including coffee beans (triple certification) with 2 options, medium and high-quality blend options, filter coffee, soluble coffee, whitener and teabags etc to council service areas that rely upon these supplies to assist them to deliver services to their end users.

Lot Information

Lot 1

The objective of this procurement exercise is to appoint a Supplier to provide the Provision of Supply (leasing), Delivery, Installation inclusive of maintenance, annual Pressure Systems Safety Regulation (PSSR) 2000, Ad-hoc Repairs/Service of Hot Beverage Machines and Hot Beverage Consumables This will include the supply, delivery, installation and ongoing maintenance, regulated annual checks, ad hoc service/repairs and hot beverage consumables of the following elements- Lease of Hot Beverage Machines and supply of associated products Barista Espresso machines Automatic Grinder and knock out drawer Bean to Cup automated with milk fridge machine Short term hire of event equipment including Bean to Cup automated machines for major events/hospitality Soluble Hot Beverage machines The successful Supplier must also provide:- Arrangement for annual PSSR regulatory checks Supply and delivery of hot beverage consumables Maintenance/Ad-hoc repairs The lease of the hot beverage machines will include arrangement for installation, maintenance, annual regulatory PSSR checks and repairs. The hot beverage machine for installation will be supplied by the successful Supplier and will be required to be installed into the named premises within the Glasgow area. The council will not lease the machines directly with any 3rd party, the lease contract with be directly with the successful Supplier.

Renewal: 12 months prior to the expiry date, the council may consider commencing a new tender process.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000780607
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT516381
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
OJEU - F2 - Contract Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

03 - Agricultural, farming, fishing, forestry and related products

15 - Food, beverages, tobacco and related products

CPV Codes

03131100 - Coffee beans

15860000 - Coffee, tea and related products

Notice Value(s)

Tender Value
Not specified
Lots Value
£1,056,520 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 Oct 20241 years ago
Submission Deadline
15 Nov 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Jan 2029

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Glasgow City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLASGOW
Postcode
G2 1DU
Postcode Area
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM82 Glasgow City
Local Authority
Glasgow City
Electoral Ward
Anderston/City/Yorkhill
Westminster Constituency
Glasgow North East

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT516381
    Retail Coffee Systems and Hot Beverage Consumables including Maintenance and Repair - Provision of Supply (lease) and installation of hot beverages machines supplies including coffee beans (triple certification) with 2 options, medium and high-quality blend options, filter coffee, soluble coffee, whitener and teabags etc to council service areas that rely upon these supplies to assist them to deliver services to their end users.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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