Award

NCL-24-031 Supply and Delivery of Soft Drinks and Confectionary

NEW COLLEGE LANARKSHIRE

This public procurement record has 2 releases in its history.

Award

06 Mar 2025 at 00:00

Tender

21 Oct 2024 at 00:00

Summary of the contracting process

New College Lanarkshire, in partnership with Ayrshire College, conducted a public procurement process titled "NCL-24-031 Supply and Delivery of Soft Drinks and Confectionery." The procurement falls under the education sector (COFOG 09) and is governed by New College Lanarkshire. The location of service delivery includes the Motherwell, Coatbridge, and Cumbernauld campuses of New College Lanarkshire, as well as the Ayr, Kilwinning, and Kilmarnock campuses of Ayrshire College, within the UKM8 region. This procurement process progressed from the tender stage in October 2024 to the award stage in March 2025, with tenders submitted electronically via an open procedure method. This tender offers valuable business growth opportunities, particularly for suppliers in the food and beverage distribution industry. Small and medium-sized enterprises (SMEs) experienced favourable conditions, illustrated by Glencrest Limited, an SME, winning the contract. Businesses specialising in the supply and delivery of non-alcoholic beverages and confectionery, which can ensure consistent supply chains and robust delivery methodologies, are well-suited to compete in such tenders. Additionally, firms that emphasise sustainability, possess sound financial standing, and demonstrate a commitment to community benefits—such as local training and employment—are likely to thrive in this procurement landscape.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

NCL-24-031 Supply and Delivery of Soft Drinks and Confectionary

Notice Description

The Authority is seeking a Contractor for Supply and Delivery of Soft Drinks and Confectionary to both New College Lanarkshire (NCL) and Ayrshire College (AC). This is a joint procurement. New College Lanarkshire shall act as lead Authority for the purpose of administering this procurement exercise.

Lot Information

Lot 1

The Authority is seeking a Contractor for Supply and Delivery of Soft Drinks and Confectionary to both New College Lanarkshire (NCL) and Ayrshire College (AC). This is a joint procurement. New College Lanarkshire shall act as lead Authority for the purpose of administering this procurement exercise. The requirements to be supplied and delivered will be from a core range of goods. Other items may be required over the contract period.

Renewal: The Authority reserves the right to extend the Agreement for a further x2 12 months subject to satisfactory performance and continued Authority requirements.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000780787
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR525357
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

15 - Food, beverages, tobacco and related products


CPV Codes

15000000 - Food, beverages, tobacco and related products

15312300 - Potato crisps

15312310 - Flavoured potato crisps

15842000 - Chocolate and sugar confectionery

15842300 - Confectionery

15982000 - Soft drinks

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£980,000 £500K-£1M

Notice Dates

Publication Date
6 Mar 202511 months ago
Submission Deadline
22 Nov 2024Expired
Future Notice Date
Not specified
Award Date
13 Feb 20251 years ago
Contract Period
Not specified - Not specified
Recurrence
If the extension period were to be granted, the retender would occur in January 2029. However, if the extension period were to not be utilised, the retender would occur in January 2027.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
NEW COLLEGE LANARKSHIRE
Additional Buyers

AYRSHIRE COLLEGE

Contact Name
Not specified
Contact Email
procurement@ayrshire.ac.uk, procurement@nclan.ac.uk
Contact Phone
+44 1563523501, +44 3005558080

Buyer Location

Locality
MOTHERWELL
Postcode
ML1 2TX
Post Town
Motherwell
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM94 South Ayrshire
Delivery Location
TLM8 West Central Scotland

Local Authority
South Ayrshire
Electoral Ward
Ayr North
Westminster Constituency
Ayr, Carrick and Cumnock

Supplier Information

Number of Suppliers
1
Supplier Name

GLENCREST

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT516555
    NCL-24-031 Supply and Delivery of Soft Drinks and Confectionary - The Authority is seeking a Contractor for Supply and Delivery of Soft Drinks and Confectionary to both New College Lanarkshire (NCL) and Ayrshire College (AC). This is a joint procurement. New College Lanarkshire shall act as lead Authority for the purpose of administering this procurement exercise.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR525357
    NCL-24-031 Supply and Delivery of Soft Drinks and Confectionary - The Authority is seeking a Contractor for Supply and Delivery of Soft Drinks and Confectionary to both New College Lanarkshire (NCL) and Ayrshire College (AC). This is a joint procurement. New College Lanarkshire shall act as lead Authority for the purpose of administering this procurement exercise.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000780787-2025-03-06T00:00:00Z",
    "date": "2025-03-06T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000780787",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-80",
            "name": "New College Lanarkshire",
            "identifier": {
                "legalName": "New College Lanarkshire"
            },
            "address": {
                "streetAddress": "1 Enterprise Way, Motherwell Campus",
                "locality": "Motherwell",
                "region": "UKM84",
                "postalCode": "ML1 2TX"
            },
            "contactPoint": {
                "email": "procurement@nclan.ac.uk",
                "telephone": "+44 3005558080",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "09",
                        "description": "Education",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.nclanarkshire.ac.uk"
            }
        },
        {
            "id": "org-81",
            "name": "Ayrshire College",
            "identifier": {
                "legalName": "Ayrshire College"
            },
            "address": {
                "streetAddress": "Dam Park",
                "locality": "Ayr",
                "region": "UKM93",
                "postalCode": "KA8 0EU"
            },
            "contactPoint": {
                "email": "procurement@ayrshire.ac.uk",
                "telephone": "+44 1563523501",
                "faxNumber": "+44 1563538182"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-39",
            "name": "Hamilton Sheriff Court",
            "identifier": {
                "legalName": "Hamilton Sheriff Court"
            },
            "address": {
                "streetAddress": "Sheriff Court House, 4 Beckford Street,",
                "locality": "Hamilton",
                "postalCode": "ML3 0BT"
            },
            "contactPoint": {
                "email": "hamiltoncivil@scotcourts.gov.uk",
                "telephone": "+44 1698282957",
                "url": "http://www.scotscourts.gov.uk"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-366",
            "name": "New College Lanarkshire",
            "identifier": {
                "legalName": "New College Lanarkshire"
            },
            "address": {
                "streetAddress": "1 Enterprise Way, Motherwell Campus",
                "locality": "Motherwell",
                "region": "UKM84",
                "postalCode": "ML1 2TX"
            },
            "contactPoint": {
                "email": "procurement@nclan.ac.uk",
                "telephone": "+44 3005558080",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "09",
                        "description": "Education",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.nclanarkshire.ac.uk"
            }
        },
        {
            "id": "org-367",
            "name": "Ayrshire College",
            "identifier": {
                "legalName": "Ayrshire College"
            },
            "address": {
                "streetAddress": "Dam Park",
                "locality": "Ayr",
                "region": "UKM93",
                "postalCode": "KA8 0EU"
            },
            "contactPoint": {
                "email": "procurement@ayrshire.ac.uk",
                "telephone": "+44 1563523501",
                "faxNumber": "+44 1563538182"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-368",
            "name": "Glencrest Limited",
            "identifier": {
                "legalName": "Glencrest Limited"
            },
            "address": {
                "streetAddress": "150 Clydeholm Eoad",
                "locality": "Glasgow",
                "region": "UK",
                "postalCode": "G14 0QQ"
            },
            "contactPoint": {
                "telephone": "+44 1415790007",
                "faxNumber": "+44 1415790027"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-29",
            "name": "Hamilton Sheriff Court",
            "identifier": {
                "legalName": "Hamilton Sheriff Court"
            },
            "address": {
                "streetAddress": "Sheriff Court House, 4 Beckford Street",
                "locality": "Hamilton",
                "postalCode": "ML3 0BT"
            },
            "contactPoint": {
                "email": "hamiltoncivil@scotcourts.gov.uk",
                "telephone": "+44 1698282957",
                "url": "http://www.scotscourts.gov.uk"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "New College Lanarkshire",
        "id": "org-366"
    },
    "tender": {
        "id": "ocds-r6ebe6-0000780787",
        "title": "NCL-24-031 Supply and Delivery of Soft Drinks and Confectionary",
        "description": "The Authority is seeking a Contractor for Supply and Delivery of Soft Drinks and Confectionary to both New College Lanarkshire (NCL) and Ayrshire College (AC). This is a joint procurement. New College Lanarkshire shall act as lead Authority for the purpose of administering this procurement exercise.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "15312300",
                        "scheme": "CPV"
                    },
                    {
                        "id": "15312310",
                        "scheme": "CPV"
                    },
                    {
                        "id": "15842000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "15982000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "15842300",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "New College Lanarkshire's Motherwell, Coatbridge and Cumbernauld campuses, and Ayrshire College's Ayr, Kilwinning and Kilmarnock campuses."
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM8"
                    },
                    {
                        "region": "UKM8"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "goods",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/",
        "tenderPeriod": {
            "endDate": "2024-11-22T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2024-11-22T12:00:00Z"
        },
        "documents": [
            {
                "id": "OCT516555",
                "documentType": "contractNotice",
                "title": "NCL-24-031 Supply and Delivery of Soft Drinks and Confectionary",
                "description": "The Authority is seeking a Contractor for Supply and Delivery of Soft Drinks and Confectionary to both New College Lanarkshire (NCL) and Ayrshire College (AC). This is a joint procurement. New College Lanarkshire shall act as lead Authority for the purpose of administering this procurement exercise.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT516555",
                "format": "text/html"
            },
            {
                "id": "MAR525357",
                "documentType": "awardNotice",
                "title": "NCL-24-031 Supply and Delivery of Soft Drinks and Confectionary",
                "description": "The Authority is seeking a Contractor for Supply and Delivery of Soft Drinks and Confectionary to both New College Lanarkshire (NCL) and Ayrshire College (AC). This is a joint procurement. New College Lanarkshire shall act as lead Authority for the purpose of administering this procurement exercise.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR525357",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "The Authority is seeking a Contractor for Supply and Delivery of Soft Drinks and Confectionary to both New College Lanarkshire (NCL) and Ayrshire College (AC). This is a joint procurement. New College Lanarkshire shall act as lead Authority for the purpose of administering this procurement exercise. The requirements to be supplied and delivered will be from a core range of goods. Other items may be required over the contract period.",
                "status": "complete",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality Assurance & Delivery Methodology",
                            "description": "10"
                        },
                        {
                            "type": "price",
                            "description": "70"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Authority reserves the right to extend the Agreement for a further x2 12 months subject to satisfactory performance and continued Authority requirements."
                }
            }
        ],
        "bidOpening": {
            "date": "2024-11-22T12:00:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "Question 4B.6 of the SPD. Please complete the questions on financial accounts and supporting information. Successful Tenderer's will be required to provide two years of audited accounts or equivalent prior to award to the Agreement. This information will be used to assess the Tenderers economic and financial standing and is deemed a minimum standard and is mandatory. A fail will result in elimination from the procurement exercise.",
                    "minimum": "Pass = The Tenderer has provided all financial accounts and supporting information requirements outlined in PCS-Tender and has demonstrated satisfactory economic and financial standing. Fail = The Tenderer has not provided the required financial accounts and supporting information or has provided the information but has not demonstrated satisfactory economic and financial standing."
                },
                {
                    "type": "technical",
                    "description": "Question 4C.1.2 of the SPD Bidders are required to provide 2 examples in the last 3 years to demonstrate that they have relevant experience to deliver the services as described. Question 4C.4 of the SPD Please provide a statement of the relevant supply chain management and/or tracking systems use as requested below: Tenderers must confirm prior to award that they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. This will include confirmation that they have systems in place to pay contractors through the supply chain promptly and effectively and provide evidence when requested of: a) their standard payment terms b) > or equal to 95% of all supply chain invoices being paid on time (in accordance with the terms of the contract) in the last financial year. If the tenderer is unable to confirm (b) they must provide an improvement plan signed by their director which improves payment performance. Please confirm on PCS-T that you can meet this requirement and this information shall be provided when requested, prior to award. Question 4C.7 of the SPD Tenderers will be required to confirm that they will employ environmental management measures as follows: Tenderers will be required to provide evidence that their organisation has taken steps to build their awareness of the climate change emergency and how they will respond. Accepted evidence includes but is not limited to: - a completed copy of the Tenderer 'relevant contract' Climate Change Plan Template, including planned projects and actions to reduce the bidder's carbon emissions. This does not need to contain calculated carbon emissions. For tenderers information, an example blank 'relevant contract' Climate Change Plan Template has been provided. Please confirm on PCS-T that you can meet this requirement and this information shall be provided when requested, prior to award. Question 4C.10 of the SPD Please provide details of the proportion (i.e., percentage) of the contract that you intend to sub-contract. Tenderers are required to confirm whether they intend to sub-contract or not and, if so, for what proportion of the contract.",
                    "minimum": "Question 4C.1.2 Pass = The Tenderer provided 2 examples of relevant experience in the last three years. Fail = The Tenderer has not provided 2 examples of relevant experience in the last three years or the Tenderer has responded to the request but the examples provided are not relevant. Question 4C.4 Pass = Tenderer has confirmed that they have access to the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain and will be in a position to provide evidence when requested of a) their standard payment terms and b) > or equal to 95% of all supply chain invoices being paid on time (in accordance with the terms of the contract) in the last financial year. If unable to confirm, an improvement plan signed by their director which improves payment performance is provided. Fail = Tenderer has been unable to confirm a) above and has not provided b) above, when requested. Question 4C.7 of the SPD Pass = The Bidder has provided a completed copy of their Bidder Climate Change Plan (or equivalent), when requested. Fail = The Bidder has not provided a completed copy of their Climate Chain Action Plan (or equivalent), when requested. Question 4C.10 of the SPD Pass = Tenderer has confirmed whether it intends to subcontract or not and if so, details of proportion of contract sub-contracted are provided. Fail = Tenderer has failed to answer the question."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "classification": {
            "id": "15000000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "If the extension period were to be granted, the retender would occur in January 2029. However, if the extension period were to not be utilised, the retender would occur in January 2027."
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "The contract commercial assessment was based on a basket of goods, made up of the most commonly purchased items by both NCL and Ayrshire College. The contract values in the notice are indicative and could vary up or down based on volume and mix purchased by the Colleges. (SC Ref:792049)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000780787"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000780787"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "ocds-r6ebe6-0000780787-1",
            "suppliers": [
                {
                    "id": "org-368",
                    "name": "Glencrest Limited"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "ocds-r6ebe6-0000780787-1",
            "awardID": "ocds-r6ebe6-0000780787-1",
            "status": "active",
            "value": {
                "amount": 980000,
                "currency": "GBP"
            },
            "dateSigned": "2025-02-13T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2024/S 000-033883"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "701",
                "measure": "bids",
                "value": 3,
                "relatedLot": "1"
            },
            {
                "id": "702",
                "measure": "smeBids",
                "value": 3,
                "relatedLot": "1"
            },
            {
                "id": "703",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "704",
                "measure": "foreignBidsFromNonEU",
                "value": 3,
                "relatedLot": "1"
            },
            {
                "id": "705",
                "measure": "electronicBids",
                "value": 3,
                "relatedLot": "1"
            }
        ]
    }
}