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Catering Concession Contract - Dawyck Garden

Royal Botanic Garden Edinburgh

This public procurement record has 2 releases in its history.

Award

06 Jan 2026 at 00:00

PCS Notice - Website Contract Award Notice
Tender

29 Oct 2024 at 00:00

PCS Notice - Website Contract Notice
Summary of the contracting process

The Royal Botanic Garden Edinburgh (RBGE) is inviting tenders for a catering concession contract at Dawyck Botanic Garden. Situated 28 miles south of Edinburgh, this unique location offers an excellent opportunity for a concessionaire to provide a high-quality catering service, featuring hot and cold drinks, specialty teas and coffees, sandwiches, soups, and a variety of snacks and takeaway items. The tender, currently in the active stage, follows an open procurement method and requires electronic submission of bids by 26th November 2024. The three-year contract is set to commence on 1st February 2025, with the potential for a two-year extension upon mutual agreement, making a total possible duration of five years.

This tender represents a significant opportunity for businesses in the hospitality and catering sectors, particularly those with experience in operating concession services at visitor attractions or similar venues. Ideal candidates will have a proven track record in providing high-quality catering services, along with strong marketing and staff retention capabilities. The contract includes catering for both daily visitors and special events, such as internal meetings and public functions. Financial prerequisites include a minimum annual turnover of GBP 300k over the past three years, plus public and employers' liability insurance. This tender offers the prospect of steady revenue and increased visibility for businesses looking to expand in Scotland's vibrant tourism and hospitality market.

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Notice Information

Notice Title

Catering Concession Contract - Dawyck Garden

Notice Description

RBGE wish to appoint a Concessionaire for the provision of catering service at Dawyck Botanic Garden.

Lot Information

Lot 1

The Royal Botanic Garden Edinburgh (RBGE) is one of the world's leading scientific botanic gardens, renowned for the excellence of its plant research, horticulture and education. Its scientists work in more than 55 countries around the world, describing new species and conserving plants that are threatened in the wild. RBGE's four Gardens form part of Scotland's National Collections. They are Edinburgh, Dawyck, Logan and Benmore. RBGE is looking for place a 3 year catering concession contract at Dawyck Garden with the possibility of an extension for a further 2 years. (Max 5yrs in total). The catering requirement for garden visitors is based on hot and cold drinks with speciality and artisan teas and coffee being one of the unique selling points, sandwiches, savoury snacks, hot items such soup along with takeaway salads, picnics and cakes. Where possible produce should be sourced locally, service should be speedy and professional. Dawyck Botanic Garden is open daily 10:00am to the public from the 1st February to 30th November inclusive. There is likely to be a requirement for catering for internal meetings and events. Examples include working sandwich lunches, press launches and Trustees meetings. In addition, there may be public, member and fundraising events organised by DBG out of hours which require catering services. Financial arrangements will be based on a minimum annual payment guarantee (MAP) from the concessionaire, to RBGE. Full details are in the tender document.. This is a Concession Contract

Renewal: a possible extension of 2 years is available if both parties are happy with the contract.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000781624
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN546512
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

CPV Codes

55500000 - Canteen and catering services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1,277,680 £1M-£10M

Notice Dates

Publication Date
6 Jan 20267 months ago
Submission Deadline
26 Nov 2024Expired
Future Notice Date
Not specified
Award Date
19 Dec 20241 years ago
Contract Period
1 Feb 2025 - 30 Nov 2027 2-3 years
Recurrence
in 3 or 5 years

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Royal Botanic Garden Edinburgh
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH3 5LR
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM91 Scottish Borders
Local Authority
City of Edinburgh
Electoral Ward
Inverleith
Westminster Constituency
Edinburgh North and Leith

Supplier Information

Number of Suppliers
1
Supplier Name

Laurel Bank Tea Room

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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