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Provision of Election Services

Angus Council

This public procurement record has 4 releases in its history.

Award

13 Jan 2026 at 00:00

OJEU - F3 - Contract Award Notice
TenderUpdate

22 Apr 2025 at 01:00

OJEU - F14 - Corrigendum
Tender

01 Apr 2025 at 01:00

OJEU - F2 - Contract Notice
Planning

03 Dec 2024 at 00:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

The public procurement contracting process for the "Provision of Election Services" involves Angus Council, in collaboration with Dundee City Council and Perth & Kinross Council, seeking external service providers to offer electoral services from 2025 to 2028. This covers various electoral events, including Scottish Parliamentary, UK Parliamentary, Local Government elections, and referendums. The services required include the printing and issuance of postal voting packs, ballot packs, verification systems for absent vote identifiers, and poll card postage. The procurement falls under the services category with an estimated value of GBP 1,200,000, following an open procedure. The procurement process is currently in the tender stage, following the latest tender update on 22 April 2025. Key deadlines, including the submission deadline, have been extended to 15 May 2025 to accommodate supplier feedback, with the minimum time frame for maintaining a tender until 12 September 2025.

This tender presents significant opportunities for businesses involved in printing, mailing, and election-related services to expand their market portfolio by competing for these contracts. Suitable candidates would be companies with capabilities in high-volume printing, logistical coordination, postal services, and digital solutions for verification systems, particularly those familiar with the rigorous security and quality requirements of electoral processes. Suppliers can bid on individual service lots or an all-encompassing service delivery in Lot 4, allowing flexibility for businesses of different sizes to participate. The tender provides an avenue for establishing long-term relationships with multiple councils, potentially leading to future contracts and collaboration opportunities within the public sector.

How relevant is this notice?

Notice Information

Notice Title

Provision of Election Services

Notice Description

Angus Council, Dundee City Council and Perth & Kinross Council has a requirement to place a contract with an external service provider or providers for the provision of Electoral Services from 2025 initially to 2028 to cover any Scottish Parliamentary Elections, UK Parliamentary Elections, Local Government Elections, Local Government By Elections or Referendum. This is to include: 1. Printing and Issuing of Postal Voting Packs and Printing of Ordinary and Tendered Ballot Packs. 2. Absent Vote Personal Identifier Verification System (PVMS) 3. Printing and Postage of Poll Cards

Lot Information

Printing and Issuing of Postal Voting Packs and Printing of Ordinary and Tendered Ballot Papers:

The printing of all ballot papers (including ordinary, tendered and postal ballot papers) for all elections, by-elections and refenda (with the exception of scheduled Scottish local government elections which are covered by the Scottish Government Framework Agreement) held during the Contract Period. The printing of postal voting packs (including postal ballot paper(s), outer envelope addressed to the postal voter, envelope A, envelope B, postal voting statement, instruction sheet and any other inserts required) and associated issuing functions including the collation, quality checking, sealing and posting of packs via Royal Mail or other postal provider of first class postal services for all elections and referenda during the Contract Period.

Renewal: 2 x 12 month renewal options

Absent Vote Personal Identifier Verification System (Postal Vote Managed Service)

A Managed Service to verify absent vote personal identifiers on postal votes

Renewal: 2 x 12 month renewal options

Printing and Postage of Poll Cards

The printing of all types of Poll Cards (including but not limited to: elector voting in person; elector who has appointed a proxy; electors proxy; postal and postal proxy Poll Card) along with the delivery.

Renewal: 2 x 12 month renewal options

Combination of provision for Lots 1, 2 and 3

Combination of provision for Lots 1, 2 and 3 buy a single supplier. Contract notice for all three lots with total contract value noted just for Angus Council. Dundee and Perth to issue their own notice

Renewal: 2 x 12 month renewal options

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000781918
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN547115
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

72140000 - Computer hardware acceptance testing consultancy services

72313000 - Data capture services

79820000 - Services related to printing

Notice Value(s)

Tender Value
£1,200,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£595,000 £500K-£1M

Notice Dates

Publication Date
13 Jan 20267 months ago
Submission Deadline
1 May 2025Expired
Future Notice Date
5 Dec 2024Expired
Award Date
27 Oct 202510 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Active, Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Angus Council
Additional Buyers

Dundee City Council

Perth & Kinross Council

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DUNDEE
Postcode
DD8 1AP
Postcode Area
Dundee
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM03 Angus and Dundee City
Delivery Location
TLM71 Angus and Dundee City, TLM77 Perth and Kinross, and Stirling
Local Authority
Angus
Electoral Ward
Forfar and District
Westminster Constituency
Angus and Perthshire Glens

Supplier Information

Number of Suppliers
1
Supplier Name

Idox Software Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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