Planning

PIN Lochshore Park Cafe

NORTH AYRSHIRE COUNCIL

This public procurement record has 1 release in its history.

Planning

04 Nov 2024 at 00:00

PCS Notice - Website Prior Information Notice
Summary of the contracting process

North Ayrshire Council is seeking a caterer to operate the café within the Lochshore Park Hub, located in Irvine, UKM93. The procurement process is currently at the planning stage, with an anticipated tender advertisement around January 2025. Interested suppliers are invited to express their interest by 29th November 2024. The café, initially operated by the Council since October 2022, is open daily from 9.30am to 3.30pm and serves local residents, dog walkers, and visitors. The contract is expected to commence in April 2025 and run until March 2027, with an optional extension of up to 24 months. The potential procurement method involves competitive bidding through Public Contract Scotland-Tender.

This tender offers significant business growth opportunities, particularly for catering businesses capable of managing a café operation, extending hours, and meeting the needs of a diverse customer base, including the Garnock Valley Rugby Club. Ideal candidates would have the capability to handle all aspects of café management, propose innovative operating models, and potentially expand services to include event catering. The preferred procurement model is a Partnership Agreement, where North Ayrshire Council would maintain control of the building while the caterer would manage daily operations. This agreement ensures a stable operational environment with opportunities for additional income through extended services.

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Notice Information

Notice Title

PIN Lochshore Park Cafe

Notice Description

North Ayrshire Council ("NAC") are seeking a caterer to operate the cafe within the Lochshore Park Hub. The cafe has been operation since October 2022 delivered by NAC and we now seek a delivery partner to run this as a commercial operation offering a high quality cafe. If it is appropriate to seek competitive bids, it is anticipated a Tender will be advertised on Public Contracts Scotland around January 2025 with the procurement exercise being carried out via Public Contract Scotland-Tender. The Cafe currently operates daily from 9.30am - 3.30pm and is used by local people, dogs walkers and visitors. There is potential to increase the opening times to also cater for the requirements of these customers and the Garnock Valley Rugby Club. We would welcome proposals which set out operating hours to meet the growing demand. The anticipated start date is April 2025 until March 2027 with the option to extend by up to 24 months. To determine the level of interest, and gather information, NAC welcomes expressions of interest from suppliers prior to the Tender being advertised. Expressions of interest can be made by completing the questionnaire attached and returning to pamelaorton@north-ayrshire.gov.uk before close of business on Friday 29th November 2024. A document has been attached with background and further information containing further details around the Lochshore cafe and park facilities, inventory, delivery models, Community Wealth Building and additional informational that may be of relevance to those parties interested.

Lot Information

Lot 1

As previously agreed by NAC's Cabinet, once this site was established we would seek alternative delivery models for the cafe provision. We are now taking this step to explore alternative delivery models, and we are seeking notes of interest for this site as well as ideas on the delivery model. Our preferred model is a Partnership Agreement with North Ayrshire Council's Employability & Skills Service. The Partnership Agreement would be subject to discussion/agreement with the preferred caterer and delivery partner and would set out the terms and conditions of the Partnership Agreement. North Ayrshire Council would retain control of the building, ensuring general maintenance and repairs were complete and the caterer would operate the cafe in accordance with legislation and the terms of the Agreement. An operating fee would be agreed and paid to North Ayrshire Council for the use of the kitchen, and cafe seating area and to contribute towards the running costs of the areas within scope of the agreement. As part of your response, we invite proposals from interested parties as to what this fee would be. The caterer would manage all aspects of the kitchen and cafe, within the agreed opening hours. There may be opportunities outside of the specified opening hours to cater for functions and events to maximise income generation. Any licences for alcohol would be required. NAC will provide the kitchen equipment, as detailed, and seating. Any additional equipment, or furniture would be supplied and maintained by the provider at their own cost. The Partnership Agreement (or other model) would be valid for 24 months with potential to extend for an additional 24 months. This would likely have a review of the operating fee after a period of 12 months to ensure this model continues to be viable. Failure to comply with the Partnership Agreement or legislation would result in termination of the Agreement. As stated, we are open to other models of delivery being proposed to enable further discussion and to ensure the long-term viability of the site. The facility is currently operated by North Ayrshire Council's Facilities Management Service who would work with the caterer to ensure a smooth transition to a new service without interruption to the current opening times is achieved.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000782305
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV517540
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
PCS Notice - Website Prior Information Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

CPV Codes

55330000 - Cafeteria services

55500000 - Canteen and catering services

55520000 - Catering services

55523000 - Catering services for other enterprises or other institutions

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Nov 20241 years ago
Submission Deadline
Not specified
Future Notice Date
13 Jan 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NORTH AYRSHIRE COUNCIL
Contact Name
Lynsey Bennett
Contact Email
lynseybennett@north-ayrshire.gov.uk
Contact Phone
+44 1294310000

Buyer Location

Locality
IRVINE
Postcode
KA12 8EE
Post Town
Kilmarnock
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM93 North Ayrshire and East Ayrshire
Delivery Location
TLM93 North Ayrshire and East Ayrshire
Local Authority
North Ayrshire
Electoral Ward
Irvine South
Westminster Constituency
Central Ayrshire

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV517540
    PIN Lochshore Park Cafe - North Ayrshire Council ("NAC") are seeking a caterer to operate the cafe within the Lochshore Park Hub. The cafe has been operation since October 2022 delivered by NAC and we now seek a delivery partner to run this as a commercial operation offering a high quality cafe. If it is appropriate to seek competitive bids, it is anticipated a Tender will be advertised on Public Contracts Scotland around January 2025 with the procurement exercise being carried out via Public Contract Scotland-Tender. The Cafe currently operates daily from 9.30am - 3.30pm and is used by local people, dogs walkers and visitors. There is potential to increase the opening times to also cater for the requirements of these customers and the Garnock Valley Rugby Club. We would welcome proposals which set out operating hours to meet the growing demand. The anticipated start date is April 2025 until March 2027 with the option to extend by up to 24 months. To determine the level of interest, and gather information, NAC welcomes expressions of interest from suppliers prior to the Tender being advertised. Expressions of interest can be made by completing the questionnaire attached and returning to pamelaorton@north-ayrshire.gov.uk before close of business on Friday 29th November 2024. A document has been attached with background and further information containing further details around the Lochshore cafe and park facilities, inventory, delivery models, Community Wealth Building and additional informational that may be of relevance to those parties interested.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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