Link Group Limited - Stock Condition & EPC Surveys

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000782437-2025-01-30T00:00:00Z",
    "date": "2025-01-30T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000782437",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-115",
            "name": "Link Group",
            "identifier": {
                "legalName": "Link Group"
            },
            "address": {
                "streetAddress": "2c New Mart Road",
                "locality": "Edinburgh",
                "region": "UK",
                "postalCode": "EH14 1RL"
            },
            "contactPoint": {
                "name": "Lee Taylor",
                "email": "linkprocurement@linkgroup.org.uk",
                "telephone": "+44 3303030124",
                "url": "http://www.publiccontractscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Registered Social Landlord",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.linkhousing.org.uk"
            }
        },
        {
            "id": "org-116",
            "name": "Edinburgh Sherriff Court & Justice of the Peace Court",
            "identifier": {
                "legalName": "Edinburgh Sherriff Court & Justice of the Peace Court"
            },
            "address": {
                "streetAddress": "27 Chamber Street",
                "locality": "Edinburgh",
                "postalCode": "EH1 1LB"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-33",
            "name": "Link Group",
            "identifier": {
                "legalName": "Link Group"
            },
            "address": {
                "streetAddress": "2c New Mart Road",
                "locality": "Edinburgh",
                "region": "UK",
                "postalCode": "EH14 1RL"
            },
            "contactPoint": {
                "name": "Lee Taylor",
                "email": "linkprocurement@linkgroup.org.uk",
                "telephone": "+44 3303030124",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Registered Social Landlord",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.linkhousing.org.uk"
            }
        },
        {
            "id": "org-34",
            "name": "Momentum 4 Ltd",
            "identifier": {
                "legalName": "Momentum 4 Ltd"
            },
            "address": {
                "streetAddress": "Southside House, 135 Fifty Pitches Road",
                "locality": "Glasgow",
                "region": "UK",
                "postalCode": "G51 4EB"
            },
            "contactPoint": {
                "telephone": "+44 1738445222"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-35",
            "name": "Edinburgh Sherriff Court & Justice of the Peace Court",
            "identifier": {
                "legalName": "Edinburgh Sherriff Court & Justice of the Peace Court"
            },
            "address": {
                "streetAddress": "27 Chamber Street",
                "locality": "Edinburgh",
                "postalCode": "EH1 1LB"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Link Group",
        "id": "org-33"
    },
    "tender": {
        "id": "ocds-r6ebe6-0000782437",
        "title": "Link Group Limited - Stock Condition & EPC Surveys",
        "description": "The aim of this tender is to procure a qualified, experienced and suitably resourced surveying organisation, to undertake comprehensive internal and external Stock Condition Surveys and Energy Performance Certificate (EPC) surveys across a selection of our domestic property portfolio, to include Houses, Flats and Blocks. These surveys are critical in providing accurate and up-to-date information on the component condition, property condition, energy performance and overall status of our assets. The outcomes will support strategic asset management planning, enhance asset data quality, and inform future investment decisions. The objectives of this project are to: Enhance Asset Data Quality: To provide accurate and reliable data on the condition and performance of each asset, ensuring that our asset register is up-to-date and comprehensive. This will involve thorough assessments of key building components to determine current conditions and expected remaining lifespans. Asses the Condition of Key Building Components: To identify the current condition and maintenance needs of core building elements, identifying priorities for remedial repairs along with those that will require future and ongoing investment. This will allow us to prioritise maintenance and repairs and support both the financial and physical resources required for an effective long-term investment strategy. Establish the Energy Performance Position: To conduct EPC surveys to evaluate the energy efficiency of each property. This will help identify properties that require energy efficiency improvements, and what they are, ensuring compliance with regulatory requirements and supporting the organisation's sustainability and decarbonization goals. This will also include the completion of EPCs in properties that are nearing their 10-year timeframes. Support Strategic Asset Management: To provide a robust evidence base for asset management decision-making. To pinpoint areas where investments in energy performance, component replacement, safety, and general improvements can deliver value for both for Link Group and its tenants, or if the assets might be better disposed of. By achieving these objectives, the project will deliver a holistic view of the selected assets, enabling informed decisions to be made to sustain and enhance the long-term value and performance of the properties.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "deliveryLocation": {
                    "description": "Scotland - Central Belt and Fort William"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM"
                    },
                    {
                        "region": "UKM"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2024-11-29T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2024-11-29T12:00:00Z"
        },
        "documents": [
            {
                "id": "NOV518001",
                "documentType": "contractNotice",
                "title": "Link Group Limited - Stock Condition & EPC Surveys",
                "description": "The aim of this tender is to procure a qualified, experienced and suitably resourced surveying organisation, to undertake comprehensive internal and external Stock Condition Surveys and Energy Performance Certificate (EPC) surveys across a selection of our domestic property portfolio, to include Houses, Flats and Blocks. These surveys are critical in providing accurate and up-to-date information on the component condition, property condition, energy performance and overall status of our assets. The outcomes will support strategic asset management planning, enhance asset data quality, and inform future investment decisions. The objectives of this project are to: Enhance Asset Data Quality: To provide accurate and reliable data on the condition and performance of each asset, ensuring that our asset register is up-to-date and comprehensive. This will involve thorough assessments of key building components to determine current conditions and expected remaining lifespans. Asses the Condition of Key Building Components: To identify the current condition and maintenance needs of core building elements, identifying priorities for remedial repairs along with those that will require future and ongoing investment. This will allow us to prioritise maintenance and repairs and support both the financial and physical resources required for an effective long-term investment strategy. Establish the Energy Performance Position: To conduct EPC surveys to evaluate the energy efficiency of each property. This will help identify properties that require energy efficiency improvements, and what they are, ensuring compliance with regulatory requirements and supporting the organisation's sustainability and decarbonization goals. This will also include the completion of EPCs in properties that are nearing their 10-year timeframes. Support Strategic Asset Management: To provide a robust evidence base for asset management decision-making. To pinpoint areas where investments in energy performance, component replacement, safety, and general improvements can deliver value for both for Link Group and its tenants, or if the assets might be better disposed of. By achieving these objectives, the project will deliver a holistic view of the selected assets, enabling informed decisions to be made to sustain and enhance the long-term value and performance of the properties.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV518001",
                "format": "text/html"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "NOV518001-1",
                "title": "Link Group - Data Processing Agreement",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV518001&idx=1",
                "datePublished": "2024-11-08T16:41:35Z",
                "dateModified": "2024-11-08T16:41:35Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "NOV518001-2",
                "title": "Document 1 - Stock Condition Survey & EPC Survey Tender Documentation - Link Group Ltd",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV518001&idx=2",
                "datePublished": "2024-11-08T16:41:35Z",
                "dateModified": "2024-11-08T16:41:35Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "NOV518001-3",
                "title": "Document 2 - Link Group - Address List",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV518001&idx=3",
                "datePublished": "2024-11-08T16:41:35Z",
                "dateModified": "2024-11-08T16:41:35Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "NOV518001-4",
                "title": "Document 3 - Link Group - Condition Survey Template - House, Flat & Block (2)",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV518001&idx=4",
                "datePublished": "2024-11-08T16:41:36Z",
                "dateModified": "2024-11-08T16:41:36Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JAN522865",
                "documentType": "awardNotice",
                "title": "Link Group Limited - Stock Condition & EPC Surveys",
                "description": "The aim of this tender is to procure a qualified, experienced and suitably resourced surveying organisation, to undertake comprehensive internal and external Stock Condition Surveys and Energy Performance Certificate (EPC) surveys across a selection of our domestic property portfolio, to include Houses, Flats and Blocks. These surveys are critical in providing accurate and up-to-date information on the component condition, property condition, energy performance and overall status of our assets. The outcomes will support strategic asset management planning, enhance asset data quality, and inform future investment decisions. The objectives of this project are to: Enhance Asset Data Quality: To provide accurate and reliable data on the condition and performance of each asset, ensuring that our asset register is up-to-date and comprehensive. This will involve thorough assessments of key building components to determine current conditions and expected remaining lifespans. Asses the Condition of Key Building Components: To identify the current condition and maintenance needs of core building elements, identifying priorities for remedial repairs along with those that will require future and ongoing investment. This will allow us to prioritise maintenance and repairs and support both the financial and physical resources required for an effective long-term investment strategy. Establish the Energy Performance Position: To conduct EPC surveys to evaluate the energy efficiency of each property. This will help identify properties that require energy efficiency improvements, and what they are, ensuring compliance with regulatory requirements and supporting the organisation's sustainability and decarbonization goals. This will also include the completion of EPCs in properties that are nearing their 10-year timeframes. Support Strategic Asset Management: To provide a robust evidence base for asset management decision-making. To pinpoint areas where investments in energy performance, component replacement, safety, and general improvements can deliver value for both for Link Group and its tenants, or if the assets might be better disposed of. By achieving these objectives, the project will deliver a holistic view of the selected assets, enabling informed decisions to be made to sustain and enhance the long-term value and performance of the properties.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN522865",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "The aim of this tender is to procure a qualified, experienced and suitably resourced surveying organisation, to undertake comprehensive internal and external Stock Condition Surveys and Energy Performance Certificate (EPC) surveys across a selection of our domestic property portfolio, to include Houses, Flats and Blocks. These surveys are critical in providing accurate and up-to-date information on the component condition, property condition, energy performance and overall status of our assets. The outcomes will support strategic asset management planning, enhance asset data quality, and inform future investment decisions. The objectives of this project are to: Enhance Asset Data Quality: To provide accurate and reliable data on the condition and performance of each asset, ensuring that our asset register is up-to-date and comprehensive. This will involve thorough assessments of key building components to determine current conditions and expected remaining lifespans. Asses the Condition of Key Building Components: To identify the current condition and maintenance needs of core building elements, identifying priorities for remedial repairs along with those that will require future and ongoing investment. This will allow us to prioritise maintenance and repairs and support both the financial and physical resources required for an effective long-term investment strategy. Establish the Energy Performance Position: To conduct EPC surveys to evaluate the energy efficiency of each property. This will help identify properties that require energy efficiency improvements, and what they are, ensuring compliance with regulatory requirements and supporting the organisation's sustainability and decarbonization goals. This will also include the completion of EPCs in properties that are nearing their 10-year timeframes. Support Strategic Asset Management: To provide a robust evidence base for asset management decision-making. To pinpoint areas where investments in energy performance, component replacement, safety, and general improvements can deliver value for both for Link Group and its tenants, or if the assets might be better disposed of. By achieving these objectives, the project will deliver a holistic view of the selected assets, enabling informed decisions to be made to sustain and enhance the long-term value and performance of the properties.",
                "status": "complete",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "startDate": "2025-01-06T00:00:00Z",
                    "endDate": "2025-03-31T00:00:00Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "possible one year extension."
                }
            }
        ],
        "bidOpening": {
            "date": "2024-11-29T12:00:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "The surveyors that will undertake the Stock Condition & EPC Surveys on behalf of the bidder must hold Chartered membership status with the Royal Institution of Chartered Surveyors (MRICS membership). As surveys will be in occupied properties, Disclosure Scotland checks will be required."
                },
                {
                    "type": "economic",
                    "description": "Relevant selection criteria will be included in the SPD return. Bidders' responses to SPD will be assessed on the basis of; - Questions 2A.1 - 2D.1.1 - Information Only - Questions 3.A - 4C.9 - Pass or Fail - Question 4C.10 - Information Only - Questions 4D.1 - 4D2.2 - Pass or Fail",
                    "minimum": "It is a requirement of this contract that bidders hold the types and levels of insurances indicated below: Employer's (Compulsory) Liability Insurance - 5,000,000 GBP Public Liability Insurance - 5,000,000 GBP Professional Indemnity Insurance - 1,000,000 GBP"
                },
                {
                    "type": "technical",
                    "description": "Execution of the service is reserved to a particular profession"
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 60
            }
        },
        "classification": {
            "id": "71315300",
            "scheme": "CPV"
        },
        "hasRecurrence": false
    },
    "language": "EN",
    "description": "(SC Ref:787804)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000782437"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000782437"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Award Notice",
    "awards": [
        {
            "id": "ocds-r6ebe6-0000782437-1",
            "suppliers": [
                {
                    "id": "org-34",
                    "name": "Momentum 4 Ltd"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "ocds-r6ebe6-0000782437-1",
            "awardID": "ocds-r6ebe6-0000782437-1",
            "status": "active",
            "value": {
                "amount": 193100,
                "currency": "GBP"
            },
            "dateSigned": "2025-01-14T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "91",
                "measure": "bids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "92",
                "measure": "smeBids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "93",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "94",
                "measure": "foreignBidsFromNonEU",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "95",
                "measure": "electronicBids",
                "value": 2,
                "relatedLot": "1"
            }
        ]
    }
}