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Award of A4 Accounts Payable Officer

Scottish Government

This public procurement record has 1 release in its history.

Award

08 Nov 2024 at 14:50

PCS Notice - Quick Quote Award
Summary of the contracting process

The Scottish Government has awarded a contract for the position of an A4 Accounts Payable Officer within its Financial Management Directorate to Venesky-Brown Recruitment. This contract falls under the industry category of “services”, specifically the supply of personnel including temporary staff (CPV 79620000). The position, located in Victoria Quay, Edinburgh, is set to commence on 17th November 2024 and run until 17th January 2025, with the possibility of a two-month extension. The procurement process was a direct award, meaning the contract was awarded to a single supplier without competition. The main focus of this role includes ensuring compliance with ministerial commitments, maintaining vendor relationships, and managing invoice processing within strict deadlines.

This tender represents a prime opportunity for recruitment agencies specialising in finance-related roles to offer their services to the government sector. Businesses with a strong track record in providing temporary staff with expertise in financial operations and systems such as Oracle Financials are well-suited to compete in such tenders. Success in securing contracts like this can enhance a company's portfolio and reputation, establishing a precedent for further government contracts in financial management services. Additionally, organisations adept at meeting tight deadlines and maintaining high compliance standards would find such engagements highly beneficial for business growth.

How relevant is this notice?

Notice Information

Notice Title

Award of A4 Accounts Payable Officer

Notice Description

We are looking for 1 One A4 Accounts Payable Officer to join the Financial Operations Division within the Financial Management Directorate. The contract is expected to run from the 17th November 24 to the 17th January 25 with an optional 2 month extension beyond that.The Accounts Payable, Compliance and Vendor Maintenance Branch is one of three branches in Financial Operations Division, in Financial Management Directorate. Financial Operations Division is responsible for the operation, support and development of the corporate Scottish Government finance system, SEAS (Oracle Financials), and a number of smaller systems, and provision of related services.The Accounts Payable and Vendor Maintenance Branch consists of three teams, and there will be the opportunity to work flexibly depending on workloads. The branch works in a fast paced environment, to help deliver the 2008 Ministerial commitment to pay all suppliers within 10 working days.The Branch is responsible for invoice processing, dealing with non-compliant invoices, remittance/ payment queries and management of vendors on Oracle. The branch has fifteen staff headed by a C1.Main duties1. Ensure all invoices and credit notes received are registered/processed within 2 working days2. Process invoices in accordance with the requirements to achieve the Ministerial 10 day payment target3. Ensure compliance with all audit requirements, in particular the treatment of copy invoices ensuring that supplier statements are obtained as confirmation of non-payment4. Ensure that non-compliant invoices have the correct holds and distributions applied and when matching ensure that those holds are lifted and the invoice status is validated5 .Advise internal and external stakeholders on any payment queries via our Accounts Payable mailbox or through our iFIX system.6. Prioritise and organise accounts payable tasks in a changing environment to ensure that strong payment performance is achieved7. Build and maintain good customer service and working relationships across the Scottish Government community to ensure that accounts payable processes are understood and followed accurately and timeously.8. Use current and future Scottish Government finance systems to manage and process information and assist in its storage, retrieval and presentation.Normal place of work is Victoria Quay, Edinburgh.The role requires use of the office to support key business requirements.Flexible time - 35 hours per week.Competencies* Self-Awareness* Team Work* Information Management* Customer ServiceEssential Criteria1. Ability to review and manage data, and carry out agreed processes accurately, with knowledge of sound financial management principles.2. Good IT Skills, especially Microsoft Word, Excel and ERDM3. Ability to communicate effectively both orally and in writing with colleagues and stakeholders4. Ability to organise and prioritise your own work.Previous experience of working in a finance related role is essential.Current BPSS certificate in line with standard Scottish Government policy.Off-payroll working rules (IR35) are anticipated to apply.Closing date Friday 8th November 24.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000782459
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV517987
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
PCS Notice - Quick Quote Award
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
The contract is awarded to a single supplier without competition.
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79620000 - Supply services of personnel including temporary staff

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£7,413 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
8 Nov 20241 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
11 Aug 20242 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Not Specified
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Scottish Government
Additional Buyers

Aberdeenshire Council

Clackmannanshire Council

Consumer Scotland

Falkirk Council

Fife Council

Forestry and Land Scotland

Highlands and Islands Enterprise

LHC Procurement Group for the Scottish Procurement Alliance (SPA)

Lothian Health Board

NHS Highland

NHS Tayside

North Lanarkshire Council

Perth & Kinross Council

Quality Meat Scotland

Registers of Scotland

SRUC

Scottish Enterprise

Scottish Government- SASA

Scottish Police Authority

Zero Waste Scotland Ltd

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ABERDEEN
Postcode
AB11 9DB
Postcode Area
Aberdeen
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM5 North Eastern Scotland
Small Region (ITL 3)
TLM50 Aberdeen City and Aberdeenshire
Delivery Location
Not specified
Local Authority
Aberdeen City
Electoral Ward
Torry/Ferryhill
Westminster Constituency
Aberdeen South

Supplier Information

Number of Suppliers
42
Supplier Names

AECOM Ltd

ASA Recruitment (Quick Quotes)

AVMI Kinly Ltd

Alliance Disposables Ltd

Aquatera Ltd

Artscape Gardens

Astell Scientific Ltd

British Engineering Services Limited

D&J Taxis

ENABLE Scotland (leading the Way)

EssenceMediaCom

Forth Environment Link

Hamilton Waste and Recycling Ltd

Harburn Estate (previously Country Business)

Harvey Nash Limited

Hillcrest Futures Ltd

IOPT Limited

Improvement Service

Indigo Fitness

Insight Direct (UK) Ltd

KSO Research Limited

Langstane

LeMaitre Vascular Limited

LinkedIn Ireland Unlimited Company

MAN Truck & Bus UK Ltd

Mathers Dairy Utensils Ltd

N Watt and Son Limited

Ogilvie Construction Limited

Orangetek Ltd

Pick Everard

Pulse Fitness Ltd.

Regen

Resource Futures

Richard Irvin FM Limited

SERS Energy Solutions (Scotland) Limited

Softcat Plc

Sole Trader

Synaptik

The Keil Centre

UK Centre for Ecology & Hydrology

Venesky Brown Ltd

Venesky-Brown Recruitment

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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