Award

Grounds Maintenance Contract (including Assisted Garden Maintenance)

HIGHLAND RESIDENTIAL (INVERNESS) LIMITED

This public procurement record has 2 releases in its history.

Award

04 Mar 2025 at 00:00

Tender

23 Dec 2024 at 00:00

Summary of the contracting process

Highland Residential (Inverness) Limited, a social enterprise and a subsidiary of Albyn Housing Society Ltd, has completed the grounds maintenance contract for factored sites and assisted garden maintenance in various locations across the Highlands, including Inverness, Alness, Nairn, Invergordon, Wick, and Cairngorms. This contract, spanning from February 2025, aims to enhance the community amenities by providing landscaping improvements and maintenance services covering 178 sites and 123 gardens. The procurement process was carried out using an open procedure, and the contract was awarded in March 2025 following a tender process initiated in December 2024. Businesses had the opportunity to submit their bids electronically by the deadline of 28 January 2025, and site visits were mandatory prior to bidding.

This tender presents significant growth opportunities for businesses involved in landscaping, grounds maintenance, and related services. SMEs, like Higher Ground Community Services Ltd and Highland Groundcare Ltd, were selected for the North Highlands and Aviemore and Cairngorms lots respectively, indicating the suitability of smaller, specialised firms. Qualified contractors with experience in regular grass cutting, shrub maintenance, litter collection, and landscape design would find this opportunity particularly beneficial. The contract also emphasises community benefits, encouraging businesses that can contribute added value to the local communities. The rigorous selection criteria, including performance KPIs and mandatory Health & Safety accreditation, ensure that only the most capable and compliant businesses are considered. The potential for additional quoted works and contract renewals further enhances prospects for sustained business growth.

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Notice Title

Grounds Maintenance Contract (including Assisted Garden Maintenance)

Notice Description

Highland Residential is a social enterprise company, a wholly owner subsidiary of Albyn Housing Society Ltd. This is the Contract Award notice for the provision of grounds maintenance to factored sites and assisted garden maintenance (AGM) for eligible tenants' gardens. There is also an element of improvements through landscaping. There are currently 178 sites where grounds maintenance is required, plus 123 assisted garden maintenance, in various locations across the Highlands.

Lot Information

North Highlands including Inverness, Nairn, Alness, Dingwall, Invergordon and other areas

This lot includes 159 sites and 114 gardens (numbers subject to change over the duration of the contract). The purpose is to instil a sense of pride in where our tenants (and owners) enjoy living. Works include: - Regular grass cutting and maintenance - Regular shrub/planted areas and hard surfaces maintenance - Routine maintenance tasks such as leaf clearance and hedge/shrub pruning. - Litter pick up and disposal - Planting of new and replacement shrubs, hedges and bulbs etc. - The design of landscape features as requested by Highland Residential Having tidy, well-maintained grounds positively impacts on our tenants' (and owners') experience and their overall satisfaction with where they live. It's important that the work is carried out to a consistently high standard, with each site left well-maintained and clean and tidy. The contractor will be required to submit Key Performance Indicator information and communicate effectively with Highland Residential. Community benefits are contractually required.. Community benefits will be required. A site visit was mandatory.

Options: Highland Residential may require quotes for additional works over and above the regular maintenance and gardening.

Renewal: 2 x 12 months

Aviemore and Cairngorms

This lot includes 19 sites and 9 gardens (numbers subject to change over the duration of the contract). The purpose is to instil a sense of pride in where our tenants (and owners) enjoy living. Works include: - Regular grass cutting and maintenance - Regular shrub/planted areas and hard surfaces maintenance - Routine maintenance tasks such as leaf clearance and hedge/shrub pruning. - Litter pick up and disposal - Planting of new and replacement shrubs, hedges and bulbs etc. - The design of landscape features as requested by Highland Residential Having tidy, well-maintained grounds positively impacts on our tenants' (and owners') experience and their overall satisfaction with where they live. It's important that the work is carried out to a consistently high standard, with each site left well-maintained and clean and tidy. The contractor will be required to submit Key Performance Indicator information and communicate effectively with Highland Residential. Community benefits are contractually required.. Community Benefits are required. Mandatory Site visit was required prior to bidding.

Options: Highland Residential may request quotes for additional works on an ad hoc basis, in addition to the regular maintenance and gardening.

Renewal: 2 x 12 month extensions

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000786541
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR525145
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services


CPV Codes

77314000 - Grounds maintenance services

Notice Value(s)

Tender Value
£2,050,000 £1M-£10M
Lots Value
£2,020,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£1,963,260 £1M-£10M

Notice Dates

Publication Date
4 Mar 202511 months ago
Submission Deadline
28 Jan 2025Expired
Future Notice Date
Not specified
Award Date
25 Feb 202512 months ago
Contract Period
Not specified - Not specified
Recurrence
December 2029

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
HIGHLAND RESIDENTIAL (INVERNESS) LIMITED
Contact Name
Not specified
Contact Email
alex.ramsden@highlandresidential.co.uk
Contact Phone
+44 1349855784

Buyer Location

Locality
INVERGORDON
Postcode
IV18 0DL
Post Town
Inverness
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM6 Highlands and Islands

Local Authority
Highland
Electoral Ward
Cromarty Firth
Westminster Constituency
Caithness, Sutherland and Easter Ross

Supplier Information

Number of Suppliers
2
Supplier Names

HIGHER GROUND COMMUNITY SERVICES

HIGHLAND GROUNDCARE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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