Award

Stairwell Cleaning Contract

HIGHLAND RESIDENTIAL (INVERNESS) LIMITED

This public procurement record has 2 releases in its history.

Award

10 Mar 2025 at 00:00

Tender

15 Jan 2025 at 00:00

Summary of the contracting process

Highland Residential (Inverness) Limited, a wholly owned subsidiary of Albyn Housing Society Ltd, has awarded the stairwell cleaning contract for providing fortnightly stairwell cleaning, including internal window cleaning. This contract, focused on housing and community amenities within the industry category, covers 152 blocks spread over 61 developments in the Highlands, located in UKM6. The tender process, utilising an open procedure, has now reached the award and contract stage, completed on 10th March 2025. The awarded contract is valued at £354,141, with the winning supplier being Perfect Clean Edinburgh Ltd, a small to medium-sized enterprise (SME). Key dates included the tender submission deadline of 17th February 2025 and the contract signing on 10th March 2025.

This stairwell cleaning contract offers significant business growth opportunities for cleaning service providers, especially those with experience in housing and community amenities. Businesses adept at maintaining high cleaning standards, particularly in residential spaces, will find this tender well-suited to their capabilities. The mandatory site visits and requirement for Health & Safety accreditation ensure that only qualified and responsible contractors are selected, boosting trustworthiness. SMEs, especially those with a track record of delivering similar services and a turnover of at least £150,000 annually, are encouraged to compete, as evidenced by Perfect Clean Edinburgh Ltd's successful bid. The contract also includes optional one-off deep cleans and additional relevant work, providing further opportunities for sustained business engagement.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Stairwell Cleaning Contract

Notice Description

Highland Residential is a wholly owned subsidiary of Albyn Housing Society Ltd. This is the award notice or the provision of fortnightly stairwell cleaning including internal cleaning of windows. Having clean and tidy stairwells positively impacts on our tenants' experience and their overall satisfaction with where they live. It's important that the work is carried out to a consistently high standard, with each site left well-maintained and clean and tidy. There are currently 152 blocks split over 61 developments in the Highlands.

Lot Information

Lot 1

Highland Residential is a wholly owned subsidiary of Albyn Housing Society Ltd. Highland Residential is seeking to procure the services of a suitably qualified and experienced contractor for the provision of fortnightly stairwell cleaning including internal cleaning of windows. Having clean and tidy stairwells positively impacts on our tenants' experience and their overall satisfaction with where they live. It's important that the work is carried out to a consistently high standard, with each site left well-maintained and clean and tidy. There are currently 152 blocks split over 61 developments in the Highlands.. A mandatory site visit was required prior to bidding

Options: In addition to fortnightly cleans, there will be a one-off deep clean of each stairwell. There may also be additional relevant work allocated to the contractor.

Renewal: 2 x 1 year extensions subject to satisfactory performance and price.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000787948
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR525658
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services


CPV Codes

90911000 - Accommodation, building and window cleaning services

Notice Value(s)

Tender Value
£400,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£354,141 £100K-£500K

Notice Dates

Publication Date
10 Mar 202511 months ago
Submission Deadline
17 Feb 2025Expired
Future Notice Date
Not specified
Award Date
10 Mar 202511 months ago
Contract Period
Not specified - Not specified
Recurrence
5 years

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
HIGHLAND RESIDENTIAL (INVERNESS) LIMITED
Contact Name
Not specified
Contact Email
alex.ramsden@highlandresidential.co.uk
Contact Phone
+44 1349855784

Buyer Location

Locality
INVERGORDON
Postcode
IV18 0DL
Post Town
Inverness
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM6 Highlands and Islands

Local Authority
Highland
Electoral Ward
Cromarty Firth
Westminster Constituency
Caithness, Sutherland and Easter Ross

Supplier Information

Number of Suppliers
1
Supplier Name

PERFECT CLEAN EDINBURGH

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000787948-2025-03-10T00:00:00Z",
    "date": "2025-03-10T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000787948",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-81",
            "name": "Highland Residential (Inverness) Limited",
            "identifier": {
                "legalName": "Highland Residential (Inverness) Limited"
            },
            "address": {
                "streetAddress": "98 - 100 High Street",
                "locality": "Invergordon",
                "region": "UK",
                "postalCode": "IV18 0DL"
            },
            "contactPoint": {
                "email": "alex.ramsden@highlandresidential.co.uk",
                "telephone": "+44 1349855784",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Housing Factor",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.highlandresidential.co.uk/0/home/"
            }
        },
        {
            "id": "org-82",
            "name": "Inverness Sherriff Court",
            "identifier": {
                "legalName": "Inverness Sherriff Court"
            },
            "address": {
                "locality": "Inverness"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-304",
            "name": "Highland Residential (Inverness) Limited",
            "identifier": {
                "legalName": "Highland Residential (Inverness) Limited"
            },
            "address": {
                "streetAddress": "98 - 100 High Street",
                "locality": "Invergordon",
                "region": "UK",
                "postalCode": "IV18 0DL"
            },
            "contactPoint": {
                "email": "alex.ramsden@highlandresidential.co.uk",
                "telephone": "+44 1349855784",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Housing Factor",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "Factor",
                        "scheme": "TED_CA_TYPE"
                    }
                ],
                "url": "http://www.highlandresidential.co.uk/0/home/"
            }
        },
        {
            "id": "org-233",
            "name": "Perfect Clean Edinburgh Ltd",
            "identifier": {
                "legalName": "Perfect Clean Edinburgh Ltd"
            },
            "address": {
                "streetAddress": "Unit 13, Bilston Enterprise Centre, 1 Dryden Road, Loanhead",
                "locality": "Edinburgh",
                "region": "UKM",
                "postalCode": "EH20 9LZ"
            },
            "contactPoint": {
                "telephone": "+44 7403451742"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-305",
            "name": "Inverness Sherriff Court",
            "identifier": {
                "legalName": "Inverness Sherriff Court"
            },
            "address": {
                "locality": "Inverness"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Highland Residential (Inverness) Limited",
        "id": "org-304"
    },
    "tender": {
        "id": "ocds-r6ebe6-0000787948",
        "title": "Stairwell Cleaning Contract",
        "description": "Highland Residential is a wholly owned subsidiary of Albyn Housing Society Ltd. This is the award notice or the provision of fortnightly stairwell cleaning including internal cleaning of windows. Having clean and tidy stairwells positively impacts on our tenants' experience and their overall satisfaction with where they live. It's important that the work is carried out to a consistently high standard, with each site left well-maintained and clean and tidy. There are currently 152 blocks split over 61 developments in the Highlands.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "90911000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM6"
                    },
                    {
                        "region": "UKM6"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 400000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2025-02-17T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2025-02-17T12:00:00Z"
        },
        "documents": [
            {
                "id": "JAN521880",
                "documentType": "contractNotice",
                "title": "Stairwell Cleaning Contract",
                "description": "Highland Residential is a wholly owned subsidiary of Albyn Housing Society Ltd. Highland Residential is seeking to procure the services of a suitably qualified and experienced contractor for the provision of fortnightly stairwell cleaning including internal cleaning of windows. Having clean and tidy stairwells positively impacts on our tenants' experience and their overall satisfaction with where they live. It's important that the work is carried out to a consistently high standard, with each site left well-maintained and clean and tidy. There are currently 152 blocks split over 61 developments in the Highlands.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN521880",
                "format": "text/html"
            },
            {
                "id": "JAN521880-1",
                "title": "Schedule 1",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN521880&idx=1",
                "datePublished": "2025-01-15T17:05:06Z",
                "dateModified": "2025-01-15T17:05:06Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JAN521880-2",
                "title": "Schedule 2",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN521880&idx=2",
                "datePublished": "2025-01-15T17:05:06Z",
                "dateModified": "2025-01-15T17:05:06Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JAN521880-3",
                "title": "Schedule 3",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN521880&idx=3",
                "datePublished": "2025-01-15T17:05:06Z",
                "dateModified": "2025-01-15T17:05:06Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "JAN521880-4",
                "title": "Schedule 4",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN521880&idx=4",
                "datePublished": "2025-01-15T17:05:06Z",
                "dateModified": "2025-01-15T17:05:06Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JAN521880-5",
                "title": "Schedule 5",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN521880&idx=5",
                "datePublished": "2025-01-15T17:05:06Z",
                "dateModified": "2025-01-15T17:05:06Z",
                "format": "application/msword"
            },
            {
                "id": "MAR525658",
                "documentType": "awardNotice",
                "title": "Stairwell Cleaning Contract",
                "description": "Highland Residential is a wholly owned subsidiary of Albyn Housing Society Ltd. This is the award notice or the provision of fortnightly stairwell cleaning including internal cleaning of windows. Having clean and tidy stairwells positively impacts on our tenants' experience and their overall satisfaction with where they live. It's important that the work is carried out to a consistently high standard, with each site left well-maintained and clean and tidy. There are currently 152 blocks split over 61 developments in the Highlands.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR525658",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Highland Residential is a wholly owned subsidiary of Albyn Housing Society Ltd. Highland Residential is seeking to procure the services of a suitably qualified and experienced contractor for the provision of fortnightly stairwell cleaning including internal cleaning of windows. Having clean and tidy stairwells positively impacts on our tenants' experience and their overall satisfaction with where they live. It's important that the work is carried out to a consistently high standard, with each site left well-maintained and clean and tidy. There are currently 152 blocks split over 61 developments in the Highlands.. A mandatory site visit was required prior to bidding",
                "status": "complete",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Method Statement",
                            "description": "15"
                        },
                        {
                            "type": "price",
                            "description": "30"
                        }
                    ]
                },
                "options": {
                    "description": "In addition to fortnightly cleans, there will be a one-off deep clean of each stairwell. There may also be additional relevant work allocated to the contractor."
                },
                "hasOptions": true,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "2 x 1 year extensions subject to satisfactory performance and price."
                }
            }
        ],
        "bidOpening": {
            "date": "2025-02-17T12:00:00Z",
            "address": {
                "streetAddress": "Inverness"
            }
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "The contract will have KPIs as per the procurement documents"
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Must have an externally-accredited Health & Safety accreditation"
                },
                {
                    "type": "economic",
                    "description": "Turnover Financial Health",
                    "minimum": "Minimum turnover of GBP150,000 per year in each of the last 3 years Current assets/ current liabilities must be 1.0 or more"
                },
                {
                    "type": "technical",
                    "description": "Must be able to evidence relevant past experience",
                    "minimum": "2 examples from last 5 years"
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 270
            }
        },
        "classification": {
            "id": "90911000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "5 years"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "Additional (related) works may be awarded in addition to those specified. (SC Ref:792488)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000787948"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000787948"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "ocds-r6ebe6-0000787948-1",
            "suppliers": [
                {
                    "id": "org-233",
                    "name": "Perfect Clean Edinburgh Ltd"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "ocds-r6ebe6-0000787948-1",
            "awardID": "ocds-r6ebe6-0000787948-1",
            "status": "active",
            "value": {
                "amount": 354141,
                "currency": "GBP"
            },
            "dateSigned": "2025-03-10T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2025/S 000-001416"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "586",
                "measure": "bids",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "587",
                "measure": "smeBids",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "588",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "589",
                "measure": "foreignBidsFromNonEU",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "590",
                "measure": "electronicBids",
                "value": 4,
                "relatedLot": "1"
            }
        ]
    }
}