Award

Calvay and Wellhouse HAs- Common Close Cleaning 2025

CALVAY HOUSING ASSOCIATION LIMITED

This public procurement record has 2 releases in its history.

Award

10 Mar 2026 at 00:00

Tender

20 Jan 2025 at 00:00

Summary of the contracting process

The procurement process for the "Calvay and Wellhouse HAs - Common Close Cleaning 2025" contract was managed by Calvay Housing Association Limited, in collaboration with the Wellhouse Housing Association. Based in Glasgow, this tender falls under the services category, specifically focusing on housing and community amenities. The open procurement method was used for the process, allowing multiple organisations to submit proposals. The procurement journey began with the tender stage, which was published in January 2025, and concluded with the awarding of the contract in March 2026. The project aimed to cover various locations within the G33 area of Glasgow, focusing on the cleaning of common areas in tenanted properties. The contract value was £100,216 GBP, and it was awarded to CAS Contract Cleaning Ltd and Caledonian Maintenance Services Ltd.

This tender presents significant opportunities for businesses specialising in cleaning services. Companies with expertise in managing multiple site locations and the capacity to coordinate extensive cleaning operations would find this contract attractive for business growth. Given that the tender evaluation emphasised both quality and price, businesses focused on delivering high standards while maintaining competitive pricing had a distinct advantage. SMEs, in particular, were well-suited to compete in this open process, as evidenced by the participation and success of smaller organisations. Given the project's scope and the possibility for contract renewal, it offers a reliable stream of business, contributing to long-term growth and stability for the awarded companies. This process highlights the importance of community engagement, as noted by the inclusion of community benefits in the contract requirements.

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Notice Title

Calvay and Wellhouse HAs- Common Close Cleaning 2025

Notice Description

The successful Candidate(s) will be responsible for the external and internal cleaning of common areas in/ to the Employer's tenanted properties including: brush and mop all stairs, landings and internal bin stores; sweep pathways; wipe down all controlled entry doors and glass panels inside and out; wash all common landing windows and sheltered housing common room windows, inside and out; provide all necessary cleaning supplies and safe temporary access; and all resultant communication/ quality control including monitoring forms [schedule 8], to occupied closes at Various Addresses, Glasgow G33

Lot Information

Lot 1

The tender evaluation will comprise the SPD, your quality score for your Tender Quality Submission [CDP]; and the Tender Sum for each individual Association, not the contract sum stated on the Form of Tender. The SPD will assess the selection criteria as a pass or fail to identify contractors who pass by meeting the specified criteria. Only those contractors who achieve an SPD pass will have their tender quality and price considered/ evaluated. The criteria for price/ quality scoring will be to reach a total percentage score as follows: Price (tender)- deducting 1% from 100 for every percentage point each tender is in excess of the lowest tender, prior to weighting (Note that the price used for tender evaluation shall not be the contract sum. The Price used for price/ quality assessment for each individual Association shall be the relevant Schedule 1a or 1b close cleaning tender sum plus the 'schedule 2 additional rates' tender sum). Quality- Tender Quality Submission [CDP] scoring will be maximum 100 marks, submissions ranked in relation to the other candidates based on the Employers' stated aspirations/ requirements and the information provided by the candidate(s). Tender Quality Submission [CDP] scores will be converted to a percentage, prior to weighting. The tender price used for tender evaluation shall not be the contract sum. The tender price used for price/ quality assessment for each individual Association shall be the relevant Schedule 1a or 1b close cleaning tender sum plus the 'schedule 2 additional rates' tender sum. The Employers may accept more than one tender, where the tender evaluation results in two different contractors being successful, one for each Association

Renewal: The initial contract period will be 1st April 2025 to 31st March 2026, with options to extend the contract solely at the Employer's discretion on an annual basis thereafter to 31st March 2030.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000788218
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR551331
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services


CPV Codes

90911200 - Building-cleaning services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£100,216 £100K-£500K

Notice Dates

Publication Date
10 Mar 20261 months ago
Submission Deadline
19 Feb 2025Expired
Future Notice Date
Not specified
Award Date
1 Mar 20261 months ago
Contract Period
1 Apr 2025 - 31 Mar 2026 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
CALVAY HOUSING ASSOCIATION LIMITED
Additional Buyers

WELLHOUSE HOUSING ASSOCIATION

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLASGOW
Postcode
G33 4RE
Post Town
Glasgow
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM82 Glasgow City

Local Authority
Glasgow City
Electoral Ward
Baillieston
Westminster Constituency
Glasgow North East

Supplier Information

Number of Suppliers
2
Supplier Names

CALEDONIAN MAINTENANCE SERVICES

CAS CONTRACT CLEANING

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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