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Preparation and Supply of Community Meals (Sandwiches)

Renfrewshire Council

This public procurement record has 2 releases in its history.

Award

24 Aug 2026 at 01:00

OJEU - F3 - Contract Award Notice
Tender

22 Jan 2025 at 00:00

OJEU - F2 - Contract Notice
Summary of the contracting process

Renfrewshire Council procured the preparation and supply of community-meal sandwiches and light lunches, including wraps and rolls, for delivery to people receiving its community meals service. The service is intended to help individuals maintain independence in the community by providing nutritious hot and cold meals to their doors. This requirement covered the core product range and a separate frozen product range for business continuity if service delivery is interrupted. The goods are delivered in Renfrewshire. For the frozen range, deliveries are made to a central point in the Renfrewshire Council area, with approximately 800 sandwiches per delivery. The primary classification is CPV 15811511, covering prepared bread products and sandwiches.

The procurement is complete and has been awarded through an open procedure for a supplies contract. The submission deadline and bid opening were 21 February 2025 at 12:00. Only Lot 1, the Core Product Range, was awarded; Lot 2, the Frozen Product Range, was not awarded. PJ'S FOODS was selected for Lot 1 on 21 February 2025. The contract was signed on 30 April 2025 and is active. Its value is £481,298.76, within a stated Lot 1 value of £560,000 for the full potential period. The contract runs from 1 May 2025 to 30 April 2027, with two possible 12-month extensions. Evaluation used price and technical quality assurance, with the tender assessed as most economically advantageous.

This opportunity shows demand from Renfrewshire Council for a food producer or supplier able to prepare and reliably distribute sandwiches and light lunches at community-service scale. A credible future supplier would need relevant experience delivering this type of service, suitably trained and experienced staff, and evidence of compliance with all relevant food law. Appropriate registration for food production or supply is essential. The buyer also expects robust operational risk cover, including employers’ liability, public and products liability, and statutory third-party motor insurance. Financial resilience is important: suppliers need a Dun and Bradstreet failure score of at least 20 or two years of audited accounts. Quality assurance is assessed alongside price, while food standards and accreditations can strengthen the technical submission.

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Notice Information

Notice Title

Preparation and Supply of Community Meals (Sandwiches)

Notice Description

The Community Meals Service aims to support individuals in maintaining their independence within the community by delivering hot and cold nutritious meals directly to the door of service users. The scope of this requirement will cover the sandwiches/light lunch (eg wraps, rolls, etc) element only. There will also be a requirement to provide frozen sandwiches to support the service with business continuity planning in the event of a service interruption.

Lot Information

Lot 2 - Frozen Product Range (Preparation and Supply of Community Meals (Sandwiches))

Lot 2 - Frozen Product Range The Supplier for Lot 2 shall be responsible for providing frozen sandwiches to support the service with business continuity planning in the event of a service interruption. As part of this Contract the Council may require a minimum of one delivery every 8 weeks. Approximately 800 sandwiches required per delivery. These will be delivered by the appointed supplier to a central point in the Renfrewshire Council area. The Tender Procedure shall be conducted in accordance with the Public Contracts (Scotland) Regulations 2015 Open Procedure.. The contract period will be 01 May 2025 - 30 April 2027 with the option to extend for up to a period of 12 months on two occasions (1 + 1), subject to satisfactory operation and performance. Any extension will be at the sole discretion of the Council.

Renewal: This requirement may be subject to renewal.

Lot 1 - Core Product Range (Preparation and Supply of Community Meals (Sandwiches))

the Contract follows a procurement exercise which was conducted as an Open Procedure for an above GPA threshold supplies contract in accordance with the Public Contracts (Scotland) Regulations 2015, as amended and the Council's Standing Orders Relating to Contracts. Only Lot 1 was awarded, Lot 2 - Frozen Product Range was not awarded.. The contract period is from 01 May 2025 - 30 April 2027 with the option to extend for up to a period of 12 months on two occasions (1 + 1), subject to satisfactory operation and performance. Any extension will be at the sole discretion of the Council. Value stated is for the entire contract period 2+1+1.

Renewal: This requirement may be subject to renewal.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000788317
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG562955
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

15 - Food, beverages, tobacco and related products

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

75 - Administration, defence and social security services

CPV Codes

15811511 - Prepared sandwiches

39222000 - Catering supplies

75200000 - Provision of services to the community

Notice Value(s)

Tender Value
£560,000 £500K-£1M
Lots Value
£560,000 £500K-£1M
Awards Value
Not specified
Contracts Value
£481,298 £100K-£500K

Notice Dates

Publication Date
24 Aug 20263 days ago
Submission Deadline
21 Feb 2025Expired
Future Notice Date
Not specified
Award Date
30 Apr 20251 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Active, Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Renfrewshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PAISLEY
Postcode
PA1 1JB
Postcode Area
Paisley
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
Delivery Location
TLM83 Inverclyde, East Renfrewshire, and Renfrewshire
Local Authority
Renfrewshire
Electoral Ward
Paisley East and Central
Westminster Constituency
Paisley and Renfrewshire South

Supplier Information

Number of Suppliers
1
Supplier Name

PJ'S FOODS

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN522328
    Preparation and Supply of Community Meals (Sandwiches) - The Community Meals Service aims to support individuals in maintaining their independence within the community by delivering hot and cold nutritious meals directly to the door of service users. The scope of this requirement will cover the sandwiches/light lunch (eg wraps, rolls, etc) element only. There will also be a requirement to provide frozen sandwiches to support the service with business continuity planning in the event of a service interruption.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG562955
    Preparation and Supply of Community Meals (Sandwiches) - The Community Meals Service aims to support individuals in maintaining their independence within the community by delivering hot and cold nutritious meals directly to the door of service users. The scope of this requirement will cover the sandwiches/light lunch (eg wraps, rolls, etc) element only. There will also be a requirement to provide frozen sandwiches to support the service with business continuity planning in the event of a service interruption.

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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