Insurance and Related Services 2025

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000790298-2025-07-08T00:00:00Z",
    "date": "2025-07-08T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000790298",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-82",
            "name": "East Kilbride & District Housing Association Limited",
            "identifier": {
                "legalName": "East Kilbride & District Housing Association Limited"
            },
            "address": {
                "streetAddress": "2 Old Coach Road, The Village",
                "locality": "East Kilbride",
                "region": "UK",
                "postalCode": "G74 4DP"
            },
            "contactPoint": {
                "name": "Nathan Hoskins",
                "email": "nathan.hoskins@gibbslaidler.co.uk",
                "telephone": "+44 1959562242",
                "url": "https://www.publiccontractsscotland.gov.uk/"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
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            "details": {
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                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
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                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "https://www.gibbslaidler.co.uk/"
            }
        },
        {
            "id": "org-6",
            "name": "Glasgow Sheriff Court",
            "identifier": {
                "legalName": "Glasgow Sheriff Court"
            },
            "address": {
                "locality": "Glasgow"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
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        },
        {
            "id": "org-387",
            "name": "East Kilbride & District Housing Association Limited",
            "identifier": {
                "legalName": "East Kilbride & District Housing Association Limited"
            },
            "address": {
                "streetAddress": "2 Old Coach Road, The Village",
                "locality": "East Kilbride",
                "region": "UK",
                "postalCode": "G74 4DP"
            },
            "contactPoint": {
                "name": "Nathan Hoskins",
                "email": "nathan.hoskins@gibbslaidler.co.uk",
                "telephone": "+44 1959562242",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
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                        "id": "Body governed by public law",
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                        "scheme": "COFOG"
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                ],
                "url": "https://www.gibbslaidler.co.uk/"
            }
        },
        {
            "id": "org-388",
            "name": "Zurich",
            "identifier": {
                "legalName": "Zurich"
            },
            "address": {
                "streetAddress": "St Vincent Plaza, 7th Floor, 319 St Vincent Street",
                "locality": "Glasgow",
                "region": "UKM",
                "postalCode": "G2 5LP"
            },
            "contactPoint": {
                "telephone": "+44 7812265539"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "url": "http://"
            }
        },
        {
            "id": "org-389",
            "name": "Jensten Group",
            "identifier": {
                "legalName": "Jensten Group"
            },
            "address": {
                "streetAddress": "www.jensteninsurance.co.uk, 191 high road",
                "locality": "south woodford",
                "region": "UK",
                "postalCode": "e18 2qf"
            },
            "contactPoint": {
                "telephone": "+44 7442331679"
            },
            "roles": [
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            "details": {
                "scale": "large",
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            }
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        {
            "id": "org-12",
            "name": "Glasgow Sheriff Court",
            "identifier": {
                "legalName": "Glasgow Sheriff Court"
            },
            "address": {
                "streetAddress": "1 Carlton Place",
                "locality": "Glasgow",
                "postalCode": "G5 9TW"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
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        }
    ],
    "buyer": {
        "name": "East Kilbride & District Housing Association Limited",
        "id": "org-387"
    },
    "tender": {
        "id": "ocds-r6ebe6-0000790298",
        "title": "Insurance and Related Services 2025",
        "description": "The Contract is for the provision of general insurance and related services, including claims handling, loss control services and general programme maintenance and advice as required by East Kilbride Housing Association Limited commencing 23rd May 2025. A full Summary of Current Cover will be provided with the Invitation to Tender to selected bidders. Bids are invited from suitably qualified insurance brokers and direct providers for the entire scope of services. The procurement will follow the two-stage Restricted Procedure with a pre-qualifying stage based on completed SPDs and bidders will be selected on the basis of their capability, capacity and experience to perform the contract",
        "status": "complete",
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        ],
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive procedure with negotiation",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk/",
        "tenderPeriod": {
            "endDate": "2025-02-26T12:00:00Z"
        },
        "documents": [
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                "id": "FEB523625",
                "documentType": "contractNotice",
                "title": "Insurance and Related Services 2025",
                "description": "The Contract is for the provision of general insurance and related services, including claims handling, loss control services and general programme maintenance and advice as required by East Kilbride Housing Association Limited commencing 23rd May 2025. A full Summary of Current Cover will be provided with the Invitation to Tender to selected bidders. Bids are invited from suitably qualified insurance brokers and direct providers for the entire scope of services. The procurement will follow the two-stage Restricted Procedure with a pre-qualifying stage based on completed SPDs and bidders will be selected on the basis of their capability, capacity and experience to perform the contract",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB523625",
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            {
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                "documentType": "awardNotice",
                "title": "Insurance and Related Services 2025",
                "description": "The Contract is for the provision of general insurance and related services, including claims handling, loss control services and general programme maintenance and advice as required by East Kilbride Housing Association Limited commencing 23rd May 2025. A full Summary of Current Cover will be provided with the Invitation to Tender to selected bidders. Bids are invited from suitably qualified insurance brokers and direct providers for the entire scope of services. The procurement will follow the two-stage Restricted Procedure with a pre-qualifying stage based on completed SPDs and bidders will be selected on the basis of their capability, capacity and experience to perform the contract",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL534162",
                "format": "text/html"
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        ],
        "lots": [
            {
                "id": "2",
                "title": "Insurance and related services associated with Terrorism and/or Political Violence (Pool-Re) as required by East Kilbride and District Housing Association Limited",
                "description": "The scope of the Contract includes the provision of insurance cover, brokerage services (where applicable), professional advice, claims management and loss control services for terrorism/political violence (Pool Re) as required by East Kilbride and District Housing Association Limited for a period of three years commencing 23rd May 2025, with the option to extend by up to a further two years at East Kilbride and District Housing Association Limited's sole discretion. Bids are invited from suitably qualified and experienced insurance brokers and direct insurers. The Contract will follow the two-stage Competitive Procedure with Negotiation with bidders being selected on the basis of the responses contained in the pre-qualifying SPD. Bidders will be expected have the capability, capacity, financial and economic standing and experience to perform the contract. SPDs must be completed in full with all relevant information supplied. The Contract will be awarded on the basis of Most Economically Advantageous Tender, with specific evaluation criteria detailed within the Invitation To Tender and contract documents.. A Summary of East Kilbride and District Housing Association Limited's current insurances will be made available along with the Invitation to Tender. Bidders are required to submit the appropriate SPD, completed in full in order to be considered for Stage 2 of the procurement",
                "status": "active",
                "hasOptions": false,
                "secondStage": {
                    "minimumCandidates": 3,
                    "maximumCandidates": 3
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract will be for an initial three year period with the option to extend for a further two years at East Kilbride and District Housing Association Limited's sole discretion. Renewal will be sought at the end of the three or five year period."
                }
            },
            {
                "id": "1",
                "title": "Insurance for Property & related Business Interruption risks (possibly including Property Owners Liability as required by East Kilbride and District Housing Association Limited",
                "description": "The scope of the Contract includes the provision of insurance cover, brokerage services (where applicable), professional advice, claims management and loss control services for property, legal liabilities and other general insurances as required by East Kilbride and District Housing Association Limited for a period of three years commencing 23rd May 2025, with the option to extend by up to a further two years at East Kilbride and District Housing Association Limited's sole discretion. Bids are invited from suitably qualified and experienced insurance brokers and direct insurers. The Contract will follow the two-stage Competitive Procedure with Negotiation with bidders being selected on the basis of the responses contained in the pre qualifying SPD. Bidders will be expected have the capability, capacity, financial and economic standing and experience to perform the contract. SPDs must be completed in full with all relevant information supplied. The Contract will be awarded on the basis of Most Economically Advantageous Tender, with specific evaluation criteria detailed within the Invitation To Tender and contract documents. A Summary of East Kilbride and District's current insurances will be made available along with the Invitation to Tender. Bidders are required to submit the appropriate SPD, completed in full in order to be considered for Stage 2 of the procurement",
                "status": "complete",
                "hasOptions": false,
                "secondStage": {
                    "minimumCandidates": 3,
                    "maximumCandidates": 3
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                "submissionTerms": {
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                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract will be for an initial three year period with the option to extend for a further two years at East Kilbride and District Housing Assocation Limited's sole discretion. Renewal will be sought at the end of the three or five year period"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "40"
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                        {
                            "type": "cost",
                            "name": "Cost",
                            "description": "60"
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                }
            },
            {
                "id": "3",
                "title": "Insurance and related services associated with Terrorism and/or Political Violence (Non Pool-Re) as required by East Kilbride and District Housing Association Limited",
                "description": "The scope of the Contract includes the provision of insurance cover, brokerage services (where applicable), professional advice, claims management and loss control services for terrorism/political violence (Non Pool Re) as required by East Kilbride and District Housing Association Limited for a period of three years commencing 23rd May 2025, with the option to extend by up to a further two years at East Kilbride and District Housing Association Limited's sole discretion. Bids are invited from suitably qualified and experienced insurance brokers and direct insurers. The Contract will follow the two-stage Competitive Procedure with Negotiation with bidders being selected on the basis of the responses contained in the pre-qualifying SPD. Bidders will be expected have the capability, capacity, financial and economic standing and experience to perform the contract. SPDs must be completed in full with all relevant information supplied. The Contract will be awarded on the basis of Most Economically Advantageous Tender, with specific evaluation criteria detailed within the Invitation To Tender and contract documents. A Summary of East Kilbride and District Housing Association Limited's current insurances will be made available along with the Invitation to Tender. Bidders are required to submit the appropriate SPD, completed in full in order to be considered for Stage 2 of the procurement",
                "status": "complete",
                "hasOptions": false,
                "secondStage": {
                    "minimumCandidates": 3,
                    "maximumCandidates": 3
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract will be for an initial three year period with the option to extend for a further two years at East Kilbride and District Housing Association Limited's sole discretion. Renewal will be sought at the end of the three or five year period"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "40"
                        },
                        {
                            "type": "cost",
                            "name": "Cost",
                            "description": "60"
                        }
                    ]
                }
            },
            {
                "id": "4",
                "title": "Insurance and related services associated with Directors' and Officers' Liability as required by East Kilbride Housing Association Limited",
                "description": "The scope of the Contract includes the provision of insurance cover, brokerage services (where applicable), professional advice, claims management and loss control services for Directors' and Officers' Liability insurance as required by East Kilbride and District Housing Association Limited for a period of three years commencing 23rd May 2025, with the option to extend by up to a further two years at East Kilbride and District Housing Association Limited's sole discretion. Bids are invited from suitably qualified and experienced insurance brokers and direct insurers. The Contract will follow the two-stage Competitive Procedure with Negotiation with bidders being selected on the basis of the responses contained in the pre qualifying SPD. Bidders will be expected have the capability, capacity, financial and economic standing and experience to perform the contract. SPDs must be completed in full with all relevant information supplied. The Contract will be awarded on the basis of Most Economically Advantageous Tender, with specific evaluation criteria detailed within the Invitation To Tender and contract documents. A Summary of East Kilbride and District's current insurances will be made available along with the Invitation to Tender. Bidders are required to submit the appropriate SPD, completed in full in order to be considered for Stage 2 of the procurement",
                "status": "complete",
                "hasOptions": false,
                "secondStage": {
                    "minimumCandidates": 3,
                    "maximumCandidates": 3
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract will be for an initial three year period with the option to extend for a further two years at East Kilbride and District Housing Assocation Limited's sole discretion. Renewal will be sought at the end of the three or five year period"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "40"
                        },
                        {
                            "type": "cost",
                            "name": "Cost",
                            "description": "60"
                        }
                    ]
                }
            },
            {
                "id": "5",
                "title": "Insurance and related services associated with Crime as required by East Kilbride Housing Association Limited",
                "description": "The scope of the Contract includes the provision of insurance cover, brokerage services (where applicable), professional advice, claims management and loss control services for Crime related insurance as required by East Kilbride and District Housing Association Limited for a period of three years commencing 23rd May 2025, with the option to extend by up to a further two years at East Kilbride and District Housing Association Limited's sole discretion. Bids are invited from suitably qualified and experienced insurance brokers and direct insurers. The Contract will follow the two-stage Competitive Procedure with Negotiation with bidders being selected on the basis of the responses contained in the pre qualifying SPD. Bidders will be expected have the capability, capacity, financial and economic standing and experience to perform the contract. SPDs must be completed in full with all relevant information supplied. The Contract will be awarded on the basis of Most Economically Advantageous Tender, with specific evaluation criteria detailed within the Invitation To Tender and contract documents. A Summary of East Kilbride and District's current insurances will be made available along with the Invitation to Tender. Bidders are required to submit the appropriate SPD, completed in full in order to be considered for Stage 2 of the procurement",
                "status": "complete",
                "hasOptions": false,
                "secondStage": {
                    "minimumCandidates": 3,
                    "maximumCandidates": 3
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract will be for an initial three year period with the option to extend for a further two years at East Kilbride and District Housing Assocation Limited's sole discretion. Renewal will be sought at the end of the three or five year period"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "40"
                        },
                        {
                            "type": "cost",
                            "name": "Cost",
                            "description": "60"
                        }
                    ]
                }
            },
            {
                "id": "6",
                "title": "Insurance and related services associated with Cyber Risk as required by East Kilbride and District Housing Association Limited",
                "description": "The scope of the Contract includes the provision of insurance cover, brokerage services (where applicable), professional advice, claims management and loss control services for cyber liability and related services as required by East Kilbride and District Housing Association Limited for a period of three years commencing 23rd May 2025, with the option to extend by up to a further two years at East Kilbride and District Housing Association Limited's sole discretion. Bids are invited from suitably qualified and experienced insurance brokers and direct insurers. The Contract will follow the two-stage Competitive Procedure with Negotiation with bidders being selected on the basis of the responses contained in the pre-qualifying SPD. Bidders will be expected have the capability, capacity, financial and economic standing and experience to perform the contract. SPDs must be completed in full with all relevant information supplied. The Contract will be awarded on the basis of Most Economically Advantageous Tender, with specific evaluation criteria detailed within the Invitation To Tender and contract documents.. A Summary of East Kilbride and District Housing Association's current insurances will be made available along with the Invitation to Tender. Bidders are required to submit the appropriate SPD, completed in full in order to be considered for Stage 2 of the procurement",
                "status": "complete",
                "hasOptions": false,
                "secondStage": {
                    "minimumCandidates": 3,
                    "maximumCandidates": 3
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract will be for an initial three year period with the option to extend for a further two years at East Kilbride and District Housing Association Limited's sole discretion. Renewal will be sought at the end of the three or five year period"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "40"
                        },
                        {
                            "type": "cost",
                            "name": "Cost",
                            "description": "60"
                        }
                    ]
                }
            }
        ],
        "lotDetails": {
            "maximumLotsBidPerSupplier": 5
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "procedure": {
            "isAccelerated": true,
            "acceleratedRationale": "East Kilbride Housing Association Limited will be undertaking this tender via an accelerated procedure, due to the restricted (and unforeseen) timescales which means it will be unfeasible to run a tender in any longer period"
        },
        "secondStage": {
            "noNegotiationNecessary": true,
            "invitationDate": "2025-03-03T00:00:00Z"
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "As a minimum, you are required to demonstrate: 1) you are an insurance broker registered with and regulated by the UK Financial Conduct Authority or an insurer authorised /and or regulated by the UK Financial Conduct Authority indicating the types of insurance/service the bidder is authorised to arrange or provide (See question 4a of SPD) 2) the financial ability and strength to deliver the programme (see question 4b of SPD) 3) the governance arrangements of the bidding organisation and where part of a larger Group, the title, positioning and legal status of the bidding organisation within that Group 4) the ability to provide social landlords with a choice of insurers and/or options 5) a record of successful provision of relevant services to other organisations that are similar in profile to the contracting authority (see question 4C1.2 of SPD) 6) a skilled and competent service team, being client relationship management, technical staff, broking/underwriting expertise, claims managers and risk managers (see question 4C6 of SPD) 7) your commitment to delivering quality service to East Kilbride Housing Association Limited, including that provided by any third party contractor employed by you or by the insurers you propose (see question 4C10 of SPD) 8) your ability to demonstrate client satisfaction on at least 3 similar contracts 9) commitment to corporate and individual professional development defined by the CII or similar professional organisation (see questions 4c&4D of SPD)"
                },
                {
                    "type": "economic",
                    "description": "See questions at 4B of SPD",
                    "minimum": "Minimum level(s) of standards required: (1) All candidates will be required to provide evidence of relevant insurance limits as detailed in the SPD (2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the bidder and the turnover in respect of the activities which are of a similar type to the subject matter of this notice. (3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business. (4) all candidates will give a clear description of the bidding company's status within any larger Group, where appropriate. (5) Financial ratings of all risk carriers must be provided within Tender response"
                },
                {
                    "type": "technical",
                    "description": "See questions at 4C of SPD.",
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