Award

NP506517 National Primary Care Clinician Database (NPCCD)

THE COMMON SERVICES AGENCY (MORE COMMONLY KNOWN AS NHS NATIONAL SERVICES SCOTLAND) (NSS)

This public procurement record has 1 release in its history.

Award

06 Mar 2025 at 00:00

OJEU - F15 - Voluntary Ex Ante Transparency Notice
Summary of the contracting process

The Common Services Agency, more commonly known as NHS National Services Scotland (NSS), has completed a procurement process to extend the National Primary Care Clinician Database (NPCCD) for a period of 12 months. The procurement, which falls under the health industry category, was managed to ensure continued compliance with Scottish Government regulations. The tender was awarded to Sword IT Solutions, based in Edinburgh, and the contract commenced on 4th March 2025. The extension was necessary to allow for the continuity of services while a future procurement is planned. The procurement method used was a limited award procedure without prior publication, due to the need for services that were not included in the initial procurement but are essential for operational continuity.

This tender represents a significant opportunity for businesses specialising in IT solutions, specifically those capable of managing and extending large-scale databases essential for healthcare compliance. The awarded contract, valued at £372,000, was pursued under tight regulations, which emphasise the importance of technical compatibility and continuity. Companies with a demonstrated ability to maintain and develop complex IT systems for public health organisations would find this type of procurement especially advantageous for growth, providing a chance to establish long-term relationships with governmental health bodies.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

NP506517 National Primary Care Clinician Database (NPCCD)

Notice Description

Extension of National Primary Care Clinician Database (NPCCD) for a period of 12 months using Regulation 72 (1)(b).

Lot Information

Lot 1

Extension of NPCCD (National Primary Care Clinician Database) contract for a period of 12 months using Regulation 72(1)(b). NPCCD (National Primary Care Clinician Database) is managed by Practitioner Services Division, National Services Scotland on behalf of NHS Scotland Health Boards. The system is an essential management of contractor data in compliance with Scottish Government regulations outlined in The National Health Service (Primary Medical Services Performers Lists) (Scotland) Regulations 2004. This is a critical part of daily operations for the Health Boards ensuring that all contractors are validated and meet the necessary standards and qualifications to provide primary care services. The initial contract was awarded under an NSS Software Development framework. The contract awarded as a result of a Mini competition included an Intellectual Property Rights (IPR) clause that indicated that anything developed as a result of the work would remain in the ownership of NSS. This extension is to allow the Development plans to be concluded under this contract.

Procurement Information

To provide for additional works, supplies or services by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor (i) cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement; and (ii) would cause significant inconvenience or substantial duplication of costs for the contracting authority, provided that any increase in price does not exceed 50% of the initial contract value; Extension of current contract to allow for continuity of service. This extension is to allow a future procurement to be conducted prior to the contract end date.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000792468
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR525347
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F15 - Voluntary Ex Ante Transparency Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£372,000 £100K-£500K

Notice Dates

Publication Date
6 Mar 202511 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
4 Mar 202511 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE COMMON SERVICES AGENCY (MORE COMMONLY KNOWN AS NHS NATIONAL SERVICES SCOTLAND) (NSS)
Contact Name
Not specified
Contact Email
daniel.holmes2@nhs.scot
Contact Phone
Not specified

Buyer Location

Locality
EDINBURGH
Postcode
EH12 9EB
Post Town
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
Drum Brae/Gyle
Westminster Constituency
Edinburgh South West

Supplier Information

Number of Suppliers
1
Supplier Name

SWORD IT SOLUTIONS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000792468-2025-03-06T00:00:00Z",
    "date": "2025-03-06T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000792468",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-16",
            "name": "The Common Services Agency (more commonly known as NHS National Services Scotland) (NSS)",
            "identifier": {
                "legalName": "The Common Services Agency (more commonly known as NHS National Services Scotland) (NSS)"
            },
            "address": {
                "streetAddress": "1 South Gyle Crescent",
                "locality": "Edinburgh",
                "region": "UKM",
                "postalCode": "EH12 9EB"
            },
            "contactPoint": {
                "email": "daniel.holmes2@nhs.scot",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "07",
                        "description": "Health",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.nss.nhs.scot/browse/procurement-and-logistics"
            }
        },
        {
            "id": "org-42",
            "name": "Sword IT Solutions",
            "identifier": {
                "legalName": "Sword IT Solutions"
            },
            "address": {
                "streetAddress": "Clarence House, , 133 George street",
                "locality": "Edinburgh",
                "region": "UK",
                "postalCode": "EH2 4JS"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-25",
            "name": "Edinburgh Sheriff Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court"
            },
            "address": {
                "streetAddress": "27 Chambers Street",
                "locality": "Edinburgh",
                "postalCode": "EH1 1LB"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "The Common Services Agency (more commonly known as NHS National Services Scotland) (NSS)",
        "id": "org-16"
    },
    "tender": {
        "id": "ocds-r6ebe6-0000792468",
        "title": "NP506517 National Primary Care Clinician Database (NPCCD)",
        "description": "Extension of National Primary Care Clinician Database (NPCCD) for a period of 12 months using Regulation 72 (1)(b).",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "72000000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Scotland"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "limited",
        "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
        "procurementMethodRationale": "To provide for additional works, supplies or services by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor (i) cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement; and (ii) would cause significant inconvenience or substantial duplication of costs for the contracting authority, provided that any increase in price does not exceed 50% of the initial contract value; Extension of current contract to allow for continuity of service. This extension is to allow a future procurement to be conducted prior to the contract end date.",
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "MAR525347",
                "documentType": "awardNotice",
                "title": "NP506517 National Primary Care Clinician Database (NPCCD)",
                "description": "Extension of National Primary Care Clinician Database (NPCCD) for a period of 12 months using Regulation 72 (1)(b).",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR525347",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Extension of NPCCD (National Primary Care Clinician Database) contract for a period of 12 months using Regulation 72(1)(b). NPCCD (National Primary Care Clinician Database) is managed by Practitioner Services Division, National Services Scotland on behalf of NHS Scotland Health Boards. The system is an essential management of contractor data in compliance with Scottish Government regulations outlined in The National Health Service (Primary Medical Services Performers Lists) (Scotland) Regulations 2004. This is a critical part of daily operations for the Health Boards ensuring that all contractors are validated and meet the necessary standards and qualifications to provide primary care services. The initial contract was awarded under an NSS Software Development framework. The contract awarded as a result of a Mini competition included an Intellectual Property Rights (IPR) clause that indicated that anything developed as a result of the work would remain in the ownership of NSS. This extension is to allow the Development plans to be concluded under this contract.",
                "status": "complete",
                "hasOptions": false
            }
        ],
        "coveredBy": [
            "GPA"
        ],
        "procurementMethodRationaleClassifications": [
            {
                "id": "D_OUTSIDE_SCOPE",
                "description": "The procurement falls outside the scope of application of the directive"
            }
        ],
        "classification": {
            "id": "72000000",
            "scheme": "CPV"
        },
        "reviewDetails": "Economic operators should approach the contracting authority in the first instance. However, the only formal remedy is to apply to the courts: An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session.",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "awards": [
        {
            "id": "ocds-r6ebe6-0000792468-1",
            "suppliers": [
                {
                    "id": "org-42",
                    "name": "Sword IT Solutions"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "ocds-r6ebe6-0000792468-1",
            "awardID": "ocds-r6ebe6-0000792468-1",
            "status": "active",
            "value": {
                "amount": 372000,
                "currency": "GBP"
            },
            "dateSigned": "2025-03-04T00:00:00Z"
        }
    ],
    "language": "EN",
    "description": "(SC Ref:792468)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000792468"
        }
    ],
    "noticetype": "OJEU - F15 - Voluntary Ex Ante Transparency Notice"
}