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Provision of Supply and Delivery of School Compliant Soluble Hot Chocolate

Glasgow City Council

This public procurement record has 2 releases in its history.

Award

12 Sep 2025 at 01:00

OJEU - F3 - Contract Award Notice
Tender

18 Mar 2025 at 00:00

OJEU - F2 - Contract Notice
Summary of the contracting process

Glasgow City Council has concluded the procurement process for the "Provision of Supply and Delivery of School Compliant Soluble Hot Chocolate". This contract falls within the industry category of General Public Services, specifically focused on goods, with delivery throughout the Glasgow area (UKM82 region). The process employed an Open procedure method. The contract was awarded to Caffia Coffee Group and was officially signed on 11th September 2025, with a contract value of £18,775 GBP. The final procurement stage involved was the Award phase on 12th September 2025. Key compliance requirements included adherence to the Food Safety Act 1990 and the Nutritional Requirements for Food and Drink in Schools (Scotland) Regulations 2020. The procurement was conducted under the legal framework provided by The Public Contract (Scotland) Regulations 2015.

This contract represents a potential growth opportunity for businesses specialising in food and beverage supply, especially those focusing on nutritional compliance with specific school requirements. Small to medium-sized enterprises (SMEs) with capabilities in producing and delivering food products meeting stringent health regulations would find this contract particularly beneficial. Moreover, businesses that offer flexibility in product variants and have robust quality assurance systems would be well-suited to compete in such tenders. With community benefits integrated into the procurement criteria, this contract also presents an opportunity for businesses committed to contributing positively to the local economy and society.

How relevant is this notice?

Notice Information

Notice Title

Provision of Supply and Delivery of School Compliant Soluble Hot Chocolate

Notice Description

The soluble compliant school hot chocolate supplied and delivered to all secondary school premises must comply in all respects with the relevant provisions of law, as amended, governing the quality of products for human consumption and labelling as follows - (i) Food Safety Act 1990 (ii) The Food Hygiene (Scotland) Regulations 2006 (iii) The General Food Regulations 2004 (iv) The Food Information (Scotland) Regulations 2014 as amended The compliant Regulated specification for the soluble hot chocolate is detailed below- The hot chocolate must be compliant with the Nutritional Requirements for Food and Drink in Schools (Scotland) Regulations 2020 Schedule 2 Part1 Section 15 (f). Consumables containing sugar or fat provided by the successful Supplier must comply with the nutritional guidance contained within the Nutritional Requirements for Food and Drink in Schools Regulations (Scotland) 2020 as detailed below: Lower fat milk drinks containing no more than 0.5g of free sugar per 100ml No more than 5g of total sugar per 100ml No more than 1.8g of total fat per 100ml Please note - It is the Glucose Syrup or Dried Glucose Syrup in the ingredients of the vast majority of Hot Chocolate that would count as added sugar, and thus would contravene the Regulations.

Lot Information

Lot 1

The soluble compliant school hot chocolate supplied and delivered to all secondary school premises must comply in all respects with the relevant provisions of law, as amended, governing the quality of products for human consumption and labelling as follows - (i) Food Safety Act 1990 (ii) The Food Hygiene (Scotland) Regulations 2006 (iii) The General Food Regulations 2004 (iv) The Food Information (Scotland) Regulations 2014 as amended The compliant Regulated specification for the soluble hot chocolate is detailed below - The hot chocolate must be compliant with the Nutritional Requirements for Food and Drink in Schools (Scotland) Regulations 2020 Schedule 2 Part1 Section 15 (f). Consumables containing sugar or fat provided by the successful Supplier must comply with the nutritional guidance contained within the Nutritional Requirements for Food and Drink in Schools Regulations (Scotland) 2020 as detailed below: Lower fat milk drinks containing no more than 0.5g of free sugar per 100ml No more than 5g of total sugar per 100ml No more than 1.8g of total fat per 100ml Please note - It is the Glucose Syrup or Dried Glucose Syrup in the ingredients of the vast majority of Hot Chocolate that would count as added sugar, and thus would contravene the Regulations.

Options: Substitution of Product (not additional) If during the term of the contract, the successful Supplier is unable to continue to supply the exact item requested, the successful Supplier must inform the representative within the CPU via email, giving sound reason for their inability to do so. The successful Supplier must provide the allergen and nutritional data sheet for proposed substitute item as any alternative product offered must be acceptable to the council. The CPU member of staff will require to consult with the Senior Food Safety Advisor to receive confirmation that a substitute item can be accepted. Following confirmation of approved data sheet, the council will request samples to be provided in order to test. The alternative product must be of an equivalent-higher specification and be charged at the agreed contract price or less.

Renewal: 12 months prior to the expiry date, the council may consider commencing a new tender process.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000793417
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP539087
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

15 - Food, beverages, tobacco and related products

CPV Codes

15000000 - Food, beverages, tobacco and related products

15980000 - Non-alcoholic beverages

Notice Value(s)

Tender Value
Not specified
Lots Value
£57,190 Under £100K
Awards Value
Not specified
Contracts Value
£18,775 Under £100K

Notice Dates

Publication Date
12 Sep 202511 months ago
Submission Deadline
17 Apr 2025Expired
Future Notice Date
Not specified
Award Date
11 Sep 202511 months ago
Contract Period
Not specified - Not specified
Recurrence
June 2029

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Glasgow City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLASGOW
Postcode
G2 1DU
Postcode Area
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM82 Glasgow City
Local Authority
Glasgow City
Electoral Ward
Anderston/City/Yorkhill
Westminster Constituency
Glasgow North East

Supplier Information

Number of Suppliers
1
Supplier Name

Caffia Coffee Group

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR526222
    Provision of Supply and Delivery of School Compliant Soluble Hot Chocolate - The soluble compliant school hot chocolate supplied and delivered to all secondary school premises must comply in all respects with the relevant provisions of law, as amended, governing the quality of products for human consumption and labelling as follows - (i) Food Safety Act 1990 (ii) The Food Hygiene (Scotland) Regulations 2006 (iii) The General Food Regulations 2004 (iv) The Food Information (Scotland) Regulations 2014 as amended The compliant Regulated specification for the soluble hot chocolate is detailed below- The hot chocolate must be compliant with the Nutritional Requirements for Food and Drink in Schools (Scotland) Regulations 2020 Schedule 2 Part1 Section 15 (f). Consumables containing sugar or fat provided by the successful Supplier must comply with the nutritional guidance contained within the Nutritional Requirements for Food and Drink in Schools Regulations (Scotland) 2020 as detailed below: Lower fat milk drinks containing no more than 0.5g of free sugar per 100ml No more than 5g of total sugar per 100ml No more than 1.8g of total fat per 100ml Please note - It is the Glucose Syrup or Dried Glucose Syrup in the ingredients of the vast majority of Hot Chocolate that would count as added sugar, and thus would contravene the Regulations.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP539087
    Provision of Supply and Delivery of School Compliant Soluble Hot Chocolate - The soluble compliant school hot chocolate supplied and delivered to all secondary school premises must comply in all respects with the relevant provisions of law, as amended, governing the quality of products for human consumption and labelling as follows - (i) Food Safety Act 1990 (ii) The Food Hygiene (Scotland) Regulations 2006 (iii) The General Food Regulations 2004 (iv) The Food Information (Scotland) Regulations 2014 as amended The compliant Regulated specification for the soluble hot chocolate is detailed below- The hot chocolate must be compliant with the Nutritional Requirements for Food and Drink in Schools (Scotland) Regulations 2020 Schedule 2 Part1 Section 15 (f). Consumables containing sugar or fat provided by the successful Supplier must comply with the nutritional guidance contained within the Nutritional Requirements for Food and Drink in Schools Regulations (Scotland) 2020 as detailed below: Lower fat milk drinks containing no more than 0.5g of free sugar per 100ml No more than 5g of total sugar per 100ml No more than 1.8g of total fat per 100ml Please note - It is the Glucose Syrup or Dried Glucose Syrup in the ingredients of the vast majority of Hot Chocolate that would count as added sugar, and thus would contravene the Regulations.

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